31/05/2022, 18:47 - Messages and calls are end-to-end encrypted. Only people in this chat can read, listen to, or share them. Learn more. 30/05/2022, 09:23 - Jessica created group "Havards Share Offer" 31/05/2022, 18:47 - Jessica added you 01/06/2022, 16:40 - Chris Morgan: Stui, Brendan as the mass mail happened? 01/06/2022, 18:36 - Jessica: I couldn’t get a statement out of the bank machine - but the balance has gone up! 01/06/2022, 18:37 - Jessica: 01/06/2022, 18:39 - Kate Hampton: A bit more than this morning then, so probably four more bids. I’ll check again in the morning. Nick arrived safely? With Caelan? K xx 01/06/2022, 19:36 - Brendan Blake: There are now 15 applications in the database, for a total of 5,300 shares. Brendan 01/06/2022, 19:37 - Jessica: Excellent! Going up. 01/06/2022, 22:38 - Chris Morgan: Emails went out to 197 recipient s only 9 bounce emails the rest successful. 01/06/2022, 22:48 - Cris Tomos: Well done! 188 people! Let's see how much comes in! 02/06/2022, 09:45 - Kate Hampton: This message was deleted 02/06/2022, 09:49 - Brendan Blake: Brilliant - thanks for getting the emails out. Mine arrived fine. 8 more forms in, including one for £5000. 07/06/2022, 09:53 - Chris Morgan: Michael Selby phoned. See him and his daughter and now possibly his brother for tea at 16:00 today. 07/06/2022, 10:01 - Jessica: Good work Chris 07/06/2022, 10:01 - Jessica: What was Michael Selby’s pledge? 08/06/2022, 16:11 - Cris Tomos: Hi Jessica, here's Hugh's mobile number. Can you add him to the group 07768324206 Thanks Cris 08/06/2022, 16:14 - Cris Tomos: Then I attended the webinar on the UK Community Ownership Fund this afternoon. The deadline for £250k is the 19th of August with a bid result by 19th of October. A harvest autumn treat!😁 08/06/2022, 16:15 - Cris Tomos: I recorded the 50 minute event but the sound is not great! But have a listen. 08/06/2022, 16:15 - Cris Tomos: 08/06/2022, 17:18 - Jessica: Thank you Cris 🙏🏻 08/06/2022, 17:21 - Brendan Blake: Last year he pledged £400 in shares. (Just working on merging all data.) 09/06/2022, 12:45 - Chris Morgan: Just had my first Havards press and photo interview 😅 09/06/2022, 12:50 - Jessica: 🏆🥇🏆 09/06/2022, 14:37 - Chris Morgan: Post had the 1st cheque in it. It’s a day for firsts. 09/06/2022, 14:39 - Jessica: 🏆🥇🏆🥇🏆🥇🏆🥇🏆🥇 09/06/2022, 14:39 - Jessica: I just had my case stolen off a little Italian train 09/06/2022, 14:46 - Cris Tomos: Sorry to hear about the theft Jessica! Not nice! 09/06/2022, 14:46 - Jessica: Ugh! What a fool 09/06/2022, 14:50 - +44 7801 866647: Oh I’m sorry to hear that 09/06/2022, 15:09 - Brendan Blake: Italy is a place to take care! When I was a student all our stuff was stolen from our car overnight. Then in Rome I recall encounters with gypsy children who can't be arrested. 09/06/2022, 15:10 - Brendan Blake: PS is there a committee call at 6:30 with so many away? 09/06/2022, 16:50 - Chris Morgan: Yes to 6:30 09/06/2022, 17:00 - Cris Tomos: 👍 10/06/2022, 18:25 - Chris Morgan: Spoke to Stui last night. He’s on holiday but had some stats available. 80% of emails opened, of that some 75% hit the links. Back next week 10/06/2022, 18:30 - Cris Tomos: 👍 13/06/2022, 00:25 - Chris Morgan: I wrote to the VIP list this evening. Brendan can we chat in the morning and look at the pledge list to exclude the VIP and thouse that have already invested? 13/06/2022, 09:18 - Brendan Blake: Already got a spreadsheet and mailing list with the pledgers who haven't invested. Will send by email. Tell me who is on the VIP list and I will record that so we can generate separate lists. 13/06/2022, 17:34 - Chris Morgan: It’s with you now 13/06/2022, 21:09 - Jessica: Please promote this tweet on Facebook and media https://twitter.com/cerysmatthews/status/1535675583476162560?s=24&t=iS1IWxp6m7vRv8YB0Kc7kQ 13/06/2022, 21:17 - Cris Tomos: Well done Jessica! Just retweeted! Will also put on Facebook! Diolch 14/06/2022, 14:38 - Chris Morgan: Spoke to Lowri. She’s been on holiday. Letter to us on Thursday this week 16/06/2022, 09:13 - Brendan Blake: Hi Chris and Ros - did you get my email sent at 5:57 pm yesterday - it is a test of the newsletter Chris has drafted. Sent by info@siophavards on behalf of secretary@siophavards. Replies should go to Chris. Please check - Ros - just one line of welsh for you to check. 16/06/2022, 09:15 - Kate Hampton: As I’m away on retreat from tomorrow I will silence these WhatsApp messages until next Thursday morning. All good wishes. Kate 16/06/2022, 09:57 - Chris Morgan: OK. Enjoy the peace and quiet. 16/06/2022, 12:49 - Cris Tomos: 16/06/2022, 13:48 - Jessica: Hello all -I’ve been quietly working on the Havards Instagram account and now have nearly 70 followers and they are starting to post stories on the project. Please take a look, follow the account and share if you can @siophavards Diolch! 16/06/2022, 15:32 - Cris Tomos: Well done Jessica! Yes now following! TikTok next!😁 16/06/2022, 16:19 - Chris Morgan: 16/06/2022, 16:19 - Chris Morgan: 16/06/2022, 16:19 - Chris Morgan: 16/06/2022, 16:19 - Chris Morgan: 16/06/2022, 16:25 - Jessica: Great! 17/06/2022, 06:12 - Cris Tomos: 17/06/2022, 06:14 - Jessica: Should we try boosting the post? I’m trying on Instagram Just a spend of €15 just to see. What do you think? 17/06/2022, 06:23 - Cris Tomos: Yes and advert could be worth testing. Also a new press release worth sending. 👍 17/06/2022, 09:03 - Jessica: Who will do this Cris? 17/06/2022, 09:25 - Cris Tomos: I am happy to do this. 👍 17/06/2022, 09:25 - Jessica: Thank you so much Cris 17/06/2022, 11:31 - Brendan Blake: I just talked to Rhys Davies, a delightful man from Tredegar, who we had failed to contact after he submitted an investment form (phone and email both wrong). He said he was excited to be investing, as he had never owned shares before. So he will pay now for his 200 shares (as I posted the bank details.) I have corrected his details. He asked to be remembered to Paul Harries. 17/06/2022, 11:39 - Jessica: Ahhh that’s fab! Thanks for letting us know - Diolch yn Fawr Brendan 18/06/2022, 16:56 - Chris Morgan: This message was deleted 18/06/2022, 18:59 - Chris Morgan: 18/06/2022, 19:08 - Jessica: So clever! 18/06/2022, 19:27 - Chris Morgan: At some things. 😜 19/06/2022, 17:32 - Chris Morgan: Just made tea and a thought wondered in. Post purchase survey, how did you hear of the project to buy Havards, list. What convinced you to become and investor and member. If we sent you a short pdf on Havards will you share it with family, friends and acquaintances and help reach the target that much quicker? 19/06/2022, 17:34 - Jessica: Good idea! 20/06/2022, 09:10 - Brendan Blake: There were just 7 new forms received this weekend, totalling £1750 (Sat+Sun). So we do need to find ways to keep the flow going. The total committed is now £80,000. Just five weeks to go! 20/06/2022, 12:14 - Brendan Blake: Hi all, just talking to John and Ros at the stall in market street. Great job. Can Jessica add John to this group. Ros can't join as she doesn't have a smart phone, so best to use email for information she needs to see 20/06/2022, 12:26 - Jessica: Does anyone have John’s mobile number so I can add him? 20/06/2022, 14:04 - Brendan Blake: Have emailed you John's number, copying him so he can check it. I have 0780-448-7642 20/06/2022, 15:37 - Chris Morgan: Brendan. Saw this and thought it might form the basis of the member pin map. https://www.google.com/earth/outreach/learn/visualize-your-data-on-a-custom-map-using-google-my-maps/ 20/06/2022, 15:37 - Chris Morgan: What do you think? 20/06/2022, 19:13 - Chris Morgan: https://www.welsh-cottages.co.uk/cottage/South-Wales-Pembrokeshire-Newport-Trefdraeth/Y-Felin-at-Coed-Cadw-1086080.html?_price=677&_display=1#duration=7&start=2022-09-16&calendar=2022-09&changeover=5 21/06/2022, 20:26 - Jessica added John Harries 29/06/2022, 11:05 - Chris Morgan: Quick update to you all. Bryce is checking a selection of suppliers to contribute to the hamper. He is also happy to allow the sale of raffle tickets in the shop and will ensure that we get name email @ and phone number with each sale. He needs tickets and a separate cash box for the money. 29/06/2022, 11:06 - Chris Morgan: Brian James has agreed to an interview as an original video contributor he’ll now buy shares and encourage everyone else too in the newsletter 29/06/2022, 11:12 - Kate Hampton: Have you though of approaching Welsh celebrities such as Michael Sheen, Bryn Terfyl, Alfie Boe, Katherine Jenkins etc. All such great supporters of all things Welsh! You just never know they just might invest…… 29/06/2022, 11:57 - Kate Hampton: There is one payment into the bank on 22/6 for £200 in the name of Ivor Cooper with reference Harvard’s and no number but cannot find with that info on the Investors list. Can anyone throw any light on this payment please? Kate 29/06/2022, 20:53 - Kate Hampton: I’ve sent out reminders for forms submitted up to 21st June. Will send more next week once I have further transactions from the bank. The only mystery is Ivor Cooper! Enjoy Wimbledon Brendan, hope you get a good match. 🎾 30/06/2022, 04:30 - Jessica: Problem is how to reach them? Often only possible through an agency and then may get lost. If you have any ideas of how to, or are willing to try, that would be fabulous! 30/06/2022, 10:15 - Kate Hampton: Yes, I’ll have a go! Would your friend Cerys Mathews be able to help? 30/06/2022, 10:31 - Brendan Blake: Good morning. The various chasers sent yesterday have produced several responses, in the inbox for 'admin'. Several people say they have paid - Kate can you deal with those as I don't have access to the bank account. I will handle the rest. OK? 30/06/2022, 10:32 - Brendan Blake: Also, my apologies, I won't be able to attend the committee zoom call this evening - we are off to Wimbledon for the day in about an hour! 30/06/2022, 10:34 - Kate Hampton: I’ll take a look. 30/06/2022, 11:36 - Kate Hampton: I’ve now checked the two who said they had paid. Both have two MO numbers. I’ve written to both. One confirmed duplicate, I suspect the other is too! Just waiting a response. Three have paid up so far. I’ll confirm those next week when I have more payments from the bank. Have a fab day at Wimbledon. 30/06/2022, 12:28 - Chris Morgan: 30/06/2022, 12:35 - Chris Morgan: Team I’m travelling back to WGC this afternoon. I’ll try and open the zoom session this evening but my be stuck in traffic, please approve/ edit the newsletter to go out today - ta. Chris 30/06/2022, 13:46 - Jessica: Do we have the final newsletter Chris? 01/07/2022, 09:01 - Chris Morgan: Final newsletter has just been shared with you all, Ros please check the translation. Publish will be at 12:00 today so any comment s back by then please. Cm 01/07/2022, 09:29 - Jessica: ***** just got off a call from ReThink PR (PR for Wales CoOp now Cwmpas) They would like to send a photographer to take a pic of us all to promote the share offer via Cwmpas. They are asking for as many of us as possible next MONDAY or TUESDAY. Can you let me know best day/time for you all? 01/07/2022, 09:37 - Brendan Blake: Remember Ros is not in this group...... best to use email if you want to reach everyone. 01/07/2022, 09:38 - Jessica: Good point! Are you in town Brendan? 01/07/2022, 10:20 - Brendan Blake: Sadly, not until August. 01/07/2022, 11:05 - Jessica: 🥲 04/07/2022, 14:17 - Jessica: Dear fellow travellers - a photographer is coming to Havards next Monday morning at 10am. Would as many of you as you can please come and have your photo taken? This is for a PR piece in Cwmpas - formally known as wales Co-OP 04/07/2022, 14:18 - Jessica: Copying to Ros by text 13/07/2022, 22:22 - Cris Tomos: Hi all, is there a photo shoot tomorrow? What time? Diolch Cris 14/07/2022, 08:33 - Clive Hooper: Yes cris at 10 am at Harvard’s see you there 14/07/2022, 09:50 - Cris Tomos: Hi Clive, I have a Nationwide Foundation meeting at 10.15am today - sorry that I cannot make the photoshoot. I hope all goes well. Possibly hold the shareoffer documents in the photo. Diolch Cris 17/07/2022, 13:17 - Cris Tomos: Hi all - I hope you are all in the shade!☀️💥 I would like to send a press release this evening to the local papers to catch them in the week to highlight the Tax relief and latest funds received. Sorry I cannot get into the bavk end of the website - can someone give me the latest shares sum? Cheers Cris 17/07/2022, 13:19 - Brendan Blake: Chris M. ( in Brecon) asked for me to respond to Cris. Thought you'd all like to see the totals: There are 161 members, 4 share save investors, and 3 donors. Total 168. Total commitments £132000, payments approaching £100k. 17/07/2022, 13:21 - Cris Tomos: Thanks Brendan. I will mention the £132k sum and 168 contributors. Great work! Diolch Cris 17/07/2022, 13:26 - Cris Tomos: Do we know if Simon A. has committed any investment. Also Adrian V and Dai Leyshon. I can follow up with these 3 tomorrow and Tuesday. It would be great to cross the 50% target at £165k this week! (or more!) Diolch Cris 17/07/2022, 14:05 - Kate Hampton: As I already have a Nat West account I now have access to the account as it show in my accounts. There are a few more payments circa £97,000 and I will update the database later today. Hope that helps. I’ll put in my £1,000 if I have time to bump it up, I think Brendan was thinking to do the same. That should just push it to £100,000. 17/07/2022, 14:08 - Cris Tomos: Many thanks Kate, great that you now have access. Thanks for the update! Cheers. Cris 17/07/2022, 14:16 - Jessica: Clive wrote to these three 17/07/2022, 20:22 - Cris Tomos: Excellent. Hopefully they will send funds this week! Regards. Cris 18/07/2022, 14:38 - Cris Tomos: 18/07/2022, 17:51 - Cris Tomos: See you on the Zoom at 6pm. Same link as Thursdays? Diolch. Cris 19/07/2022, 10:15 - Kate Hampton: I’m curious where this amount came from? The bank today is £112,891. Is there a big amount coming that I need to look out for? Kate 19/07/2022, 10:20 - Cris Tomos: Hi Kate, this was the message from Brendan last Sunday 17th. "Chris M. ( in Brecon) asked for me to respond to Cris. Thought you'd all like to see the totals: There are 161 members, 4 share save investors, and 3 donors. Total 168. Total commitments £132000, payments approaching £100k." Therefore we are reporting on the commitments. Regards Cris 19/07/2022, 11:35 - Kate Hampton: Ah! Understand. £20,000 not yet paid up. 19/07/2022, 11:51 - Brendan Blake: We are up to about £132k committed today. There are some duplicate submission, so the total in the backend has to be reduced by £1100. Kate and I are trying to resolve these. Brendan. 20/07/2022, 00:25 - Cris Tomos: Good to see the article published https://pembrokeshire-herald.com/76943/over-130000-by-community-looking-to-purchase-historic-shop/ 20/07/2022, 06:52 - Jessica: A nice one Cris! 21/07/2022, 00:45 - Cris Tomos: See link below. Interesting to compare SEIS with SITR! Who is up for doing a TikTok video on Siop Havards SITR?!😎💥❗ https://vm.tiktok.com/ZMNx1kJUx/?k=1 23/07/2022, 11:50 - Kate Hampton: The bank balance today is £153,491. Brendan and I will begin chasing the 24 yet to pay on Monday. There is a promise of £33,000 which I’ll leave to the end of next week if not banked. The remainder are mostly small amounts. If all paid next week the total will be £190,700. Have a blessed weekend. Kate 23/07/2022, 12:48 - Cris Tomos: Thanks for the update Kate - nearing £200k! Thanks Cris 27/07/2022, 09:37 - Kate Hampton: Good news! Bank balance this morning is £234,141 with a promise of a further £17850 to come. A promise of £10,000 yesterday. Brendan & I will chase the outstanding £7850 remaining over the next few days. If all pay the balance will be £251,991. All good wishes Kate 27/07/2022, 09:38 - John Harries: That’s great! John 27/07/2022, 11:10 - Cris Tomos: Wow! Amazing! Well done all! Hwyl, Cris 28/07/2022, 21:16 - Cris Tomos: Noswaith dda / Good evening! I am sending an email to Dai Layshon now - are there any major updates on investment in today? Diolch, Cris 28/07/2022, 21:47 - Chris Morgan: As of this evening we have 201 investors and £253900 committed to in their forms. 28/07/2022, 21:53 - Kate Hampton: There is just over £251,000 in the account this evening. I spoke to a few people yesterday, some have responded already. I will update tomorrow. Kate 28/07/2022, 21:53 - Cris Tomos: 👍Diolch Chris a Kate👍💥 29/07/2022, 11:52 - Kate Hampton: Today’s bank total is £253,241.00 and just waiting for another £1400 to be paid in by Chris which will bring it to £254,641.00. I’m signing off till Monday. All good wishes Kate 😃 29/07/2022, 11:53 - Chris Morgan: 29/07/2022, 11:54 - Chris Morgan: Should clear by Tuesday. 29/07/2022, 11:54 - Kate Hampton: Yes thought so, not showing yet on transactions. Thanks 29/07/2022, 12:00 - Chris Morgan: 29/07/2022, 12:08 - Jessica: 👌🏻 29/07/2022, 12:41 - Cris Tomos: Thanks for the update all! 29/07/2022, 17:11 - Brendan Blake: Brilliant! By the way, I have added another line to the summary on the Back end home page. You can now see how many shares have been applied for where a SITR certificate was requested. The total is 242,350. So there is only 57,450 SITR still available (I recall HMRC has limited it to 300k). 29/07/2022, 17:18 - Brendan Blake: That allows for one duplicate form I need to delete. 31/07/2022, 11:55 - Chris Morgan: We’re just £50k to go to our minimum target. 31/07/2022, 12:04 - Chris Morgan: Thought/suggestion. We have 89 members who have invested the minimum amount at £200. So some that may be all they can afford, but I suspect most could raise that 4 or 5 times to say £1,000 if most did that we’d be over the minimum line. Yes no to an email asking existing investors to push that little harder to the line? 31/07/2022, 12:29 - Brendan Blake: Funds coming in very well at present, another £6250 just this morning. This would have to be worded carefully to avoid any impression we are struggling. We still have about £45,000 left in the SITR pot, but Dai Leyshon will use much of that up if he invests. I've just chipped in a bit more - hadn't realised the Inheritance Tax benefits, so we oldies have just decided to put a bit more in. 31/07/2022, 19:59 - Chris Morgan: From my neighbourhood: https://nextdoor.co.uk/p/6F5--XCxbFCK?utm_source=share&extras=MTc1OTIxODk2MzAwMTM%3D Please respond and build a conversation in this forum. 01/08/2022, 12:40 - Kate Hampton: I’ve just done todays banking and the balance is £266,191.00. I calculate there is a further £30,500 to be paid in which will bring us to £296,691.00 so definitely on the way to the target. Kate 01/08/2022, 12:58 - Cris Tomos: Thanks Kate, Good news! 31st August here we come! 01/08/2022, 18:11 - Cris Tomos: Hi All, delayed back from London. In a que in Port Talbot at the moment. I will be late to the meeting this evening. Hwyl, Cris 03/08/2022, 17:01 - Kate Hampton: I’m delighted to tell you that a payment of £30,000 came into the bank today from David & Alison Leyshon. I have written to thank them. There is a cheque for £18,000 on its way to Chris Morgan which needs to be paid promptly for her to gain the SITR relief. The bank total this evening is £299,091.00. It is therefore looking very hopeful to reach the minimum of £330,000 before the end of August. All good wishes Kate 03/08/2022, 17:04 - Cris Tomos: Excellent news Kate! Well done everyone! What is the promised total today? Regards. Cris 03/08/2022, 17:16 - Kate Hampton: Currently promised £324,350 and there is an anonymous donation and compensation from NatWest to add which brings the total to £326,650. Almost there, hopefully will exceed that by end August. 03/08/2022, 19:11 - Cris Tomos: Thanks Kate👍💥 03/08/2022, 23:40 - Brendan Blake: Out this evening at a Prom. The SITR total for shares requested is now £295,950. That includes about 15 investors who have submitted forms but not yet paid. But the investor for £18000 should be OK providing the cheque arrives soon. I think we now need to warn people we are approaching the limit. Will get onto this tomorrow am. 04/08/2022, 10:48 - Kate Hampton: Bank this morning is £299,761.00. Signing off for today available tomorrow morning. Kate 04/08/2022, 17:38 - Brendan Blake: Trish Collins just called. She has just paid by Bank transfer. She hadn't posted a cheque as it took longer than expected to pull the funds together. 04/08/2022, 17:41 - Chris Morgan: Hi all just checked the bank account and I confirm Tish money has cleared and paid. 04/08/2022, 18:32 - Kate Hampton: Good news, glad she’s made it! Kate 04/08/2022, 19:04 - Kate Hampton: Bank balance this evening is £317,961.00 with £11,100.00 still due in. Kate 04/08/2022, 19:31 - Cris Tomos: Just leaving the Eisteddfod field now with many events today from Welsh Gov promising money for community projects such as community shops. I made sure Siop Havards was referenced 👍 04/08/2022, 19:31 - Cris Tomos: 04/08/2022, 19:31 - Cris Tomos: 04/08/2022, 19:31 - Cris Tomos: 04/08/2022, 19:31 - Cris Tomos: 04/08/2022, 19:31 - Cris Tomos: 04/08/2022, 19:40 - Kate Hampton: Excellent! I used to go to the Eisteddfod in Llangollen in 1960’s!!! 06/08/2022, 17:34 - Chris Morgan: I note that Adrian Varney has yet to invest. Given he was one of the founders of this project, have we already had a no from him or if not who is best placed to go and ask if he wishes be a shareholder and member? 06/08/2022, 18:33 - Brendan Blake: There is only £3000 approx left in the SITR pot, although a few payments have yet to come in. - if that matters to him 08/08/2022, 16:18 - Kate Hampton: I am pleased to tell you all that the bank balance today is £342,661.00. I’m just waiting for an investor to call me back to clarify a payment. There is still quite a bit more to come in another £9,000+ if everyone pays. Kate 08/08/2022, 18:24 - Cris Tomos: Fantastic news! All going in the right direction! Thanks. 08/08/2022, 18:25 - Cris Tomos: Are we meeting on Zoom in 5 minutes at 6.30pm? 09/08/2022, 14:00 - Jessica: Dear All - I am so sorry but I won’t be able to join you at the show tomorrow. Something has come up which I need to attend to urgently. So sorry - I hope you have a good day. 09/08/2022, 15:42 - John Harries: I can get Dafydd to give me a hand - he’s done well on the stall outside his house - waiting to hear back from him - if that works for everyone? John 09/08/2022, 17:02 - Jessica: Thank you so much John - I do appreciate it. 10/08/2022, 07:43 - Cris Tomos: Hi Clive, could people take a few photos at Nevern Show today. Then send on and I will put on Facebook. Diolch. Cris 10/08/2022, 07:48 - Clive Hooper: Jessica can you make sure the clip board is at the end of the road or do you want me to come in and collect I can if that would help. 11/08/2022, 11:48 - Brendan Blake: Thanks Chris, for entering an investment form for "SHARE SAVE INVESTOR: S04531 Jen Thomas". This is just to say that I have changed all the forms to it is now possible to enter a form WITHOUT AN EMAIL ADDRESS. You are asked to confirm this is intended. I have deleted the email address for Jen "no-email.com"!!! So if there are more hard copy forms to enter without email addresses this is now possible. The downside is we will have to print and post the acknowledgements. 11/08/2022, 11:49 - Cris Tomos: Any photos from Never Show to put on Facebook? Hwyl Cris 11/08/2022, 11:51 - Cris Tomos: We have a fan at Yahoo! https://uk.sports.yahoo.com/news/community-shop-dream-hits-investment-132036540.html 11/08/2022, 11:52 - Cris Tomos: And the local press are good! https://www.westerntelegraph.co.uk/news/20617172.siop-havards-community-project-hits-investment-target/ 11/08/2022, 11:56 - Cris Tomos: Just to say I sent the the press release as the text appeared on the Newsletter - they decided to put my name down as sending the quotes! At least the message is getting out that we have an end of August deadline and wish to hit £475k! Hwyl. Cris 11/08/2022, 12:06 - Jessica: Brilliant Cris!! 11/08/2022, 13:48 - Clive Hooper: 11/08/2022, 13:48 - Clive Hooper: 11/08/2022, 13:48 - Clive Hooper: 11/08/2022, 13:55 - Jessica: Nice welsh blanket!! Nice people too!! 11/08/2022, 13:57 - Cris Tomos: Looking good! Clive a Ros! I shall put up on line! 11/08/2022, 13:58 - Cris Tomos: Is anyone doing a poster for Tuesday evenings Boat Club meeting then I will put that on line also! Do I need to print off any more share offer documents? Diolch Cris 11/08/2022, 14:10 - Jessica: That was on Chris M’s list - Chris??? He is at a wedding today tho’ 16/08/2022, 22:05 - Cris Tomos: 16/08/2022, 22:05 - Cris Tomos: 16/08/2022, 22:05 - Cris Tomos: 16/08/2022, 22:05 - Cris Tomos: 16/08/2022, 22:05 - Cris Tomos: 16/08/2022, 22:05 - Cris Tomos: 17/08/2022, 10:43 - Jessica: Those look great Cris 19/08/2022, 14:37 - Chris Morgan: 19/08/2022, 15:08 - Cris Tomos: Well done Chris. How is the application to COF looking. Everything ok? Thanks to all who have compiled it. Diolch. Cris 19/08/2022, 15:53 - Jessica: I think it’s gone in Cris - hope so anyway!! 19/08/2022, 15:55 - Cris Tomos: Fingers crossed along with everything else then! Thanks again! Diolch Cris 19/08/2022, 17:10 - Clive Hooper: Went in Thursday afternoon let’s hope!!!!!clive 20/08/2022, 12:18 - Cris Tomos: Well done all! 8 weeks and counting then for the outcome! 20/08/2022, 12:20 - Cris Tomos: Here's the draw I did this week. There are a few Havards supporters joining now. If we get 34 people joining and naming Havards then its a £1,020 a year for Siop Havards. 😁💥👍 20/08/2022, 12:21 - Cris Tomos: Here's Delyth the winner from Crymych. All info on www.asedion.cymru 20/08/2022, 12:22 - Cris Tomos: 20/08/2022, 12:22 - Cris Tomos: 20/08/2022, 19:08 - Jessica: Da iawn Cris!! 21/08/2022, 12:21 - Chris Morgan: Lesley and I bumped into Ros at Penrallt yesterday, Pete Fletcher joined in the conversation which quickly returned to Havards ( it’s the 4th chat I’d had with him about this) he resigned mentioning that he must do something now time is running out and asked for help finding the investment form which I gladly did on his PC and left him to completed the form. Saw he’d invested via the business £500 when I got home. 😇 21/08/2022, 12:26 - Cris Tomos: Swift work! Well done! Anything you would wish me to put out as a quick press release today to catch the mid week local rags? Picture of the public meeting? Noting to invest by the 31st August deadline? Here's a latest share launch near Machynlleth: https://www.walesonline.co.uk/whats-on/food-drink-news/pennal-machynlleth-glan-yr-afon-24798451?utm_source=wales_online_newsletter&utm_campaign=daily_newsletter2&utm_medium=email 22/08/2022, 09:14 - Kate Hampton: Money in the Bank! Thanks Chris. 22/08/2022, 09:17 - Kate Hampton: Today’s total is £365871.00. And a possible £7550 still to come in. I’m chasing the stragglers! 🙏 22/08/2022, 09:23 - Cris Tomos: That's great! 22/08/2022, 09:24 - Jessica: Good work team 💪🏻 24/08/2022, 09:39 - Kate Hampton: In the bank today £372,571.00 with about £6,000 still to come in. 24/08/2022, 10:32 - Jessica: Brilliant!! 24/08/2022, 10:33 - Jessica: Is it easy to send a breakdown of the £6k by recency? 24/08/2022, 10:35 - Brendan Blake: Look at investors in back end. Do advanced search. Select status 0. Search. Sort. One share save investor who has yet to pay, but has set up SO will show 24/08/2022, 10:37 - Brendan Blake: The rest are the ones Kate has been chasing. 24/08/2022, 10:40 - Kate Hampton: £2,500 yesterday, Just 4 June/July = £1,600. The remainder last few days. 24/08/2022, 10:43 - Jessica: So it’s the June/July ones I am wondering about. Have you managed to speak to them at all? Or no joy? 24/08/2022, 10:46 - Kate Hampton: Yes, I spoke to Alexander Hawksworth this morning £1,000. One has had a baby and keeps forgetting - Wakefield. Cook & Baker I’ve not succeeded in contacting but have sent both a chaser email. I got all the other stragglers to pay up! 🤩 24/08/2022, 12:30 - Jessica: Well done!! Let us know if there are any you doubt will ever pay up - we’ll have to not account for their money in our calculations. 24/08/2022, 12:38 - Cris Tomos: Good to see the local and national press giving us some free coverage: 🤟🤩https://www.tivysideadvertiser.co.uk/news/20714330.days-left-buy-community-shares-havards/ https://www.thenational.wales/business/20720057.time-running-buy-community-shares-havards-newport/?ref=rss 27/08/2022, 11:32 - Kate Hampton: Saturday update: £375,646 in the account today. Will give further updates next week. Have a splendid weekend. 27/08/2022, 11:33 - Kate Hampton: This message was deleted 27/08/2022, 11:33 - Kate Hampton: This message was deleted 29/08/2022, 17:08 - Cris Tomos: Thanks Ros fot sending the link of last week's filming. https://newyddion.s4c.cymru/article/9589 29/08/2022, 22:12 - John Harries: 29/08/2022, 22:29 - Chris Morgan: Brilliant John. Was that the tune that Tim wrote? 29/08/2022, 22:32 - Cris Tomos: Da iawn John! 29/08/2022, 22:39 - Brendan Blake: Thanks, John, I managed to download it fine (25MB). What do you want the title to be? Can we have the credits please (singer and backing musicians?) I can have a go at uploading to YouTube, something I haven't done for a while, but is there any chance whoever uploaded the earlier videos might be able to do this? 29/08/2022, 22:47 - John Harries: Hi Brendan Composer- Tim Collett Singer - Megan Lote Williams Video editor- Mark Boucher Lyrics, producer- John Harries Please have a go at uploading it to YouTube - if there’s a problem we’ll get help. Most grateful John 29/08/2022, 23:06 - Chris Morgan: Suggestion for the members raffle ticket. We have an id number that starts at 1 and goes through to n. Use a new raffle book and simply assign the id number to the ticket number. 1 to id 1. 2:2 etc 29/08/2022, 23:07 - Chris Morgan: I have one cheque to process tomorrow when the banks open. £100 for a share save. Details already on the system. 30/08/2022, 09:04 - Brendan Blake: Thanks, Chris, there are quite a few missing numbers, due to duplicates. There are 316 investors and donors but the keys run from 1 to 363. But this would be an easier way to handle. If we could add 363 numbered tickets to the draw, then I will bring a laptop, and we can immediately look up whether a number is valid and if not we can draw again. We can also immediately look up who a particular number is. Has anyone got a spare book of raffle tickets? 30/08/2022, 12:11 - Brendan Blake: Please see https://siophavards/cymru/videos/savehavardssong.htm - I've put John's video/song up on our own website. Please check out, and let me know if the words could be improved. 30/08/2022, 12:11 - Brendan Blake: Had trouble with YouTube! Account seems to have expired. 30/08/2022, 15:39 - Brendan Blake: RAFFLE: Has anyone got a spare raffle book for the draw? Are we going to do it that way? Not seen any responses. PS - We now have over £391k in the bank, and there's more to come. Looks like we will reach 400K. Forms arriving very fast today. 30/08/2022, 15:41 - Jessica: We don’t have a spare book but plenty of room in the ones we do have - perhaps start at the next round number? 30/08/2022, 22:32 - Chris Morgan: How did the meeting go this evening, I was there in spirit if not in person. Cm 31/08/2022, 08:01 - Cris Tomos: Very positive, people thanking the committee for all the hard work! 31/08/2022, 08:01 - Cris Tomos: 31/08/2022, 08:01 - Cris Tomos: 31/08/2022, 08:01 - Cris Tomos: 31/08/2022, 08:01 - Cris Tomos: 31/08/2022, 08:02 - Cris Tomos: 31/08/2022, 11:09 - Chris Morgan: Thanks Cris 31/08/2022, 17:41 - Cris Tomos: Just updated the Facebook page with images. Please like and share. Diolch. 31/08/2022, 17:43 - Cris Tomos: 31/08/2022, 17:44 - Kate Hampton: Just to say we have topped in £400,000.00 in the bank this afternoon. 31/08/2022, 17:47 - Cris Tomos: Whoop Whoop! Big milestone! Fantastic! Well done all! 31/08/2022, 17:49 - Jessica: BRILLIANT!!! you said it John a Ros - and you landed it!! 31/08/2022, 18:37 - Brendan Blake: Great response the last few days! Well done everyone who has helped bring in a flood of investments recently. Very impressive. I guess I need to put "Share Offer closed" up on the website tomorrow. Anyone want to suggest other points to make - for example "We are now working to bridge the gap" I guess we will also put out another newsletter soon to keep the investors posted? 31/08/2022, 18:57 - Chris Morgan: Lesley has had a visit from Brenda (salutaion inn). She will be investing in the morning with my help. 31/08/2022, 22:54 - Cris Tomos: Thanks Brendan, my thoughts are that we do not declare the share offer closed as I believe many local people are only now realising this is actually happening. We will need to consider options for purchasing the stock and having working capital. Let's wait to see what Bryce and Sonnie have to say about purchasing. Thanks. 31/08/2022, 23:01 - Cris Tomos: Thinking also about the CBS starting to trade as the purchase goes through. Could we have the transfer of the business element while the building purchase goes through the slow legal process? A question for the legal experts? We could then hit the SITR deadline. Hwyl, Cris 01/09/2022, 08:43 - Jessica: Cris - good thoughts but COF does not support buying a ‘business’ only capital items - so we have to be careful about this 01/09/2022, 08:58 - Cris Tomos: Thanks Jessica, I agreed that we do not purchase until COF outcome but thinking of a trading situation via a 2 month lease agreement until purchase is completed? We can then show HMRC that we have started trading. Just throwing ideas around. Diolch. Cris 01/09/2022, 09:07 - Jessica: Ha ok! 01/09/2022, 21:31 - Chris Morgan: Two forms entered that John brought over. Add £1200 to the tally. 05/09/2022, 18:07 - Brendan Blake: Is anyone joining the meeting?????? 05/09/2022, 18:09 - Chris Morgan: Email late to cancel sorry we need to defer till later. 05/09/2022, 18:19 - Brendan Blake: There were many things to discuss. Please let's be more professional about our meetings . There are many things I wanted to raise - will send an email. 05/09/2022, 18:20 - Chris Morgan: Sorry Brendan. It’s the first meeting that we have cancelled and it was done as soon as we recognised the need to do so. 06/09/2022, 09:42 - Chris Morgan: Committee meeting this evening at 18:00. Please RSPV to confirm availability. Thanks. The zoom call details are the same as yesterday’s cancelled committee meeting. 06/09/2022, 09:45 - Cris Tomos: 👍 06/09/2022, 11:09 - Jessica: Great Chris - see you there 06/09/2022, 11:25 - Brendan Blake: Yes for me. Make sure Ros knows, she's not on WhatsApp. 08/09/2022, 12:05 - Cris Tomos: 08/09/2022, 12:15 - Jessica: Diolch yn Fawr Cris 08/09/2022, 12:22 - Cris Tomos: It was good to get the confirmation from Hannah at Cwmpas that we are the first Ironmoungers shop to be owned by the community - as Brendan says - we need to should about it! I think we should also think of some cheeky messages / Memes around Fork Handles / Four Candles! Hi Jessica, As far as ourselves and Coops UK are concerned it’s the first community owned hardware store in the UK!!!!! Yes definitely celebrate that! £400k is absolutely amazing you have worked incredibly hard and I’m so glad the community have supported as we hoped. Kind regards Hannah 08/09/2022, 12:27 - Cris Tomos: 08/09/2022, 12:29 - Jessica: Like it!!! 08/09/2022, 12:41 - Kate Hampton: Wonderful humour, love it 🥰 09/09/2022, 11:14 - Chris Morgan: Just to keep you informed. I’m back in Welwyn Garden city from this evening returning to Wales on Sunday. Phone will be on if you need to call. Ta. Chris. 09/09/2022, 12:19 - Jessica: Great - happy fixing! 09/09/2022, 12:19 - Chris Morgan: Ta 12/09/2022, 17:47 - Jessica: Dear all - apologies but I can’t attend the zoom meeting tonight. Let me know if there is anything I need to help with? I have a check with Brendan on his EP application pending. I’m in London but can help remotely at need. All best J 12/09/2022, 17:58 - Cris Tomos: Hi all, in a layby at the moment. Back home in 10 minutes. See you then. 12/09/2022, 21:01 - Cris Tomos: Thanks Brendan for the work on the £25k bid today. We need the FCA registration rules as a document that nerds to go in. Who received the signed off registration email from the FCA? Can you send on to my email please. Diolch. Cris 12/09/2022, 21:41 - Jessica: I can send this 12/09/2022, 22:21 - Cris Tomos: Thanks👍 12/09/2022, 23:14 - Brendan Blake: Got it! Thanks 15/09/2022, 13:39 - Jessica: Thinking ahead to next Monday and the bank holiday - do we still go ahead with our committee meeting? 16/09/2022, 09:19 - Brendan Blake: The public parts of the Funeral will be over by 6 pm. I am willing to go ahead, but would respect others wishes to postpone. 16/09/2022, 09:24 - Chris Morgan: We should have a relatively short agenda, happy to go through it in a 45 min meeting. 16/09/2022, 09:24 - Chris Morgan: But sensitive to others wishing to just reflect or be silent that day. 16/09/2022, 09:29 - Jessica: I’m ok with that 16/09/2022, 14:08 - Cris Tomos: 👍 16/09/2022, 20:59 - Chris Morgan: OK so that makes a quorum. Short 45 min meeting. 18/09/2022, 18:22 - Chris Morgan: I’ve shared with you all the assistant mgr job spec. Feedback please. Ta. Cm 18/09/2022, 18:25 - Chris Morgan: Proposed agenda for tomorrow at 18:00 please add item as you wish. Agenda list Actions arising from last week Email system and platforms for volunteers. Assistant manager job spec Volunteer job spec Candidates for manager Addition to committee jane Thomas next week 23/09/2022, 09:06 - Chris Morgan: With help I’m putting together a short newsletter to keep our supporters abreast of activity and keep the their interest level up as we await the CoF decision. If anyone has suggestions of topics for inclusion please drop me a note or comment here. Thanks. Cm 23/09/2022, 09:30 - Kate Hampton: There are some unpaid pledges around £5000 total, perhaps something to encourage them to invest, that it’s not too late. I’ve sent reminders but only a few have responded. 23/09/2022, 09:46 - Chris Morgan: 👍 23/09/2022, 14:56 - Brendan Blake: Today's total in bank is £414.820 There are just 12 investors who have yet to pay whose investments total £3,400. (Excluding share save investors and one duplicate. ) I suggest we wait a bit longer and then chase one final time. 23/09/2022, 15:00 - Brendan Blake: Newsletter: We will obviously say we are awaiting the results of grant applications, which are vital. Is it worth asking if any investors have suggestions about how to "Bridge the gap"? Based on the business plan, the target funding is £475,000 (with a maximum of £525,000) Where can we raise £60,000? 23/09/2022, 16:24 - Chris Morgan: 👍 26/09/2022, 17:57 - Cris Tomos: Hi all, I continue to be with the family at post funeral gathering today. Sorry not to be with you for the Zoom. Cofion. Cris 26/09/2022, 18:02 - Chris Morgan: Thanks Cris hope it all goes well. Cm 27/09/2022, 19:03 - Brendan Blake: Just to say I won't make the next two committee meetings as I will be in Spain on holiday until 12th October. Kate has been hard at work entering a few more payments and total in bank is now £415,095. She's also offered to phone the dozen or so investors who have still not paid. Thanks to Kate! Brendan. 28/09/2022, 20:04 - Chris Morgan: Had my session in the shop today. Claire was my trainer and brilliant. The ePOS system in very intuitive and with most items easy to use. There’s a crib sheet for loose items that get weight so that you can sell £3 of dog biscuits rather than take the weight weighed and charge according, both work. Also did some stock delivery then checked in and updated the ePOS inventory, attached price ticked and stocked the shelf. Bryce took me through the backend Clover. Very straight forward and saw the excel output that he uses in a pivot table to analyse and place weekly orders. Very simple and relatively quick to do there being three key suppliers to 60%+ of turnover. It wasn’t particularly busy today but being in the shop I saw the spinning plates between taking in the delivery which uses the inventory screen and serving customers needs the till screen moving between them loses data entered unless saved. Early to suggest but given availability of volunteers perhaps using one till one person for taking in stock and the other serving customers may be worth considering especially if it’s a large delivery. 10/10/2022, 18:03 - Cris Tomos: Just logging into the Zoom for this evening's meeting. 10/10/2022, 18:04 - Cris Tomos: Here's the link: Join Zoom Meetinghttps://us02web.zoom.us/j/85394788568?pwd=U0NKWkdjbVVjcVhUUS9RcjRWMm9IUT09Meeting ID: 853 9478 8568Passcode: 280943One tap 10/10/2022, 18:23 - Kate Hampton: Just to say the bank total today is £415,315.00. This week I will start ringing the few who have pledged but not paid yet. 🙏 10/10/2022, 18:27 - Kate Hampton: If they all pay there will be £3,800 more. 10/10/2022, 19:08 - Jessica: Thanks Katie 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:48 - Jessica: 22/10/2022, 17:49 - Jessica: And the shop is the window display 22/10/2022, 20:07 - Kate Hampton: This message was deleted 22/10/2022, 20:09 - Kate Hampton: Pentons is my favourite hardware shop!! 22/10/2022, 20:14 - Jessica: Ha ha! Yes 🙌🏻 25/10/2022, 19:16 - Chris Morgan: Newsletter is published 25/10/2022, 19:45 - Jessica: 👍🏻 29/10/2022, 15:59 - Chris Morgan: Post has brought another £400 from two existing members today. 29/10/2022, 16:00 - Chris Morgan: Phone call yesterday another £800. 29/10/2022, 16:01 - Kate Hampton: Yes, several £1,000’s banked too. I will update the database when I’m home on Tuesday. 29/10/2022, 23:14 - Kate Hampton: Could you kindly send me the details please. Many thanks Kate 01/11/2022, 17:55 - Chris Morgan: 01/11/2022, 18:47 - Jessica: Excellent 02/11/2022, 13:33 - Chris Morgan: 02/11/2022, 14:42 - Brendan Blake: Great! 04/11/2022, 11:36 - Kate Hampton: 04/11/2022, 11:36 - Kate Hampton: 04/11/2022, 11:36 - Kate Hampton: 04/11/2022, 11:37 - Jessica: Oooh thanks! 07/11/2022, 11:01 - Cris Tomos: 07/11/2022, 18:16 - Cris Tomos: Hi Jessica - Nat West Bank,18 High St, Haverfordwest SA61 2DE 07/11/2022, 18:17 - Cris Tomos: 07/11/2022, 18:23 - Jessica: 😘 07/11/2022, 18:41 - Cris Tomos: Good newust seen the Cabinet report on today's cabinet meeting: "6. SECOND HOME COUNCIL TAX – COMMUNITY ELEMENT ‘ENHANCING PEMBROKESHIRE’ GRANT AWARDS DECISION (a) That the recommendations made by the October 2022 Grant Panel be endorsed. (b) That a review of the process and policies of Enhancing Pembrokeshire be instigated. Reason for Decision: To progress the implementation of a mechanism to distribute the ‘community element’ of the Second Home Council Tax premium as agreed by Council in October 2017, Cabinet in March 2018 and Cabinet September 2018." Good news then. Siop Havards have then been endorsed! Brilliant! 07/11/2022, 18:47 - Cris Tomos: Rules around shares as gift. https://www.uk.coop/resources/community-shares-handbook/5-promoting-offers/58-shares-gifts 07/11/2022, 19:18 - Cris Tomos: Changes to new rules on renting : https://gov.wales/housing-law-changing-renting-homes 09/11/2022, 13:39 - Cris Tomos: Hi, just seen the Western Telegraph weekly paper front page! The problem with press releases is that journalists can sensationalise! Not sure about the 'Urgent' heading! Hey ho it's out there now! 09/11/2022, 13:39 - Cris Tomos: 09/11/2022, 15:04 - Jessica: No worries Cris - they say even bad publicity is good! 09/11/2022, 15:39 - Chris Morgan: Brilliant and has that sense of urgency that is needed. I don’t see it as negative but a huge advert for get stuck in now!! You can buy adverts that size on page one. 09/11/2022, 19:22 - Brendan Blake: Yes, not a problem. Let's hope for some more funds. 09/11/2022, 19:45 - Kate Hampton: 🤞🏻🤞🏻🤞🏻🤞🏻🤞🏻 12/11/2022, 09:54 - Chris Morgan: 12/11/2022, 09:58 - Kate Hampton: Wonderful! I’ll Log as soon as it clears. K 12/11/2022, 10:20 - Cris Tomos: Fantastic! Top Marks for the Marks!👍😁❤ 12/11/2022, 10:25 - Brendan Blake: He is our biggest investor. His new total will be £41,000 which is close to the new maximum we now allow - as stated in the "Extraordinary Newsletter". Fantastic support! 12/11/2022, 13:03 - Chris Morgan: Location for interviews. PWNG have offered the use of their back room which as a door and can be closed. Tuesday or Wednesday free to is provided we order coffee😍 12/11/2022, 13:22 - Jessica: How kind! 12/11/2022, 13:42 - Jessica: 12/11/2022, 13:44 - Jessica: 12/11/2022, 13:48 - Jessica: Should we ask Fynnon if they would sell some to support us? Other retailers? 12/11/2022, 13:49 - Jessica: I don’t know if anyone had the time or Energy for mail order but perhaps Havards could do that? What does everyone think? 12/11/2022, 13:49 - Jessica: You can set up a Facebook/Instagram shop but I don’t know how much time it takes. 12/11/2022, 13:50 - Jessica: Maybe Helen at the gallery could sell some too? 12/11/2022, 13:50 - Jessica: We only have 44 because the printer was short of stock in the correct colour. But we can get more by 1st Dec 12/11/2022, 13:51 - Jessica: ALL the committee have to buy several for Christmas stockings of course!!!! 🧦 12/11/2022, 13:51 - Brendan Blake: Should we be selling before there IS a Havards Community Shop? Once the shop is purchased, sell in the shop, and everywhere else. Offer them to investors at 10% off! 12/11/2022, 13:52 - Jessica: I don’t know - I’ve not got a problem with before but happy to go with the flow 12/11/2022, 13:53 - Jessica: I do admit to being just slightly proud of my new offspring!! So perhaps a little bit too keen! 14/11/2022, 16:47 - Cris Tomos: 14/11/2022, 17:25 - Jessica: I guess £20/month will help the cashflow! 14/11/2022, 18:11 - Cris Tomos: Just to say that Business in the Community Wales could be a good contact for Pro-Bono support from companies to help Siop Havards. See https://www.bitc.org.uk/business-in-the-community-cymru/ 16/11/2022, 12:13 - Kate Hampton: Delighted to let you know that today the bank total is £439,501. All good wishes Kate 16/11/2022, 20:34 - Chris Morgan: 20/11/2022, 12:02 - Chris Morgan: Clover tills arrived at Havards yesterday, merchant account had been approved, awaiting details and our Clover account is live but untested. 20/11/2022, 13:10 - Jessica: Well done Chris! This is a busy time isn’t it? 21/11/2022, 13:17 - Jessica: Nick Hallam.vcf (file attached) 21/11/2022, 13:19 - Jessica: These are the contact details of the stock taker. Accommodation is arranged. The team will be at Havards first thing on Thursday. Clive - I will send your contact details to Nick and I’m available by message if you need but my phone will be off until tea breaks 21/11/2022, 13:20 - Jessica: He will invoice afterwards 22/11/2022, 10:09 - Cris Tomos: Worth joining this service for hardware products: https://www.companyshopgroup.co.uk/community-shop-our-social-enterprise#:~:text=Community%20Shop%20is%20our%20award,purpose%20and%20nurtures%20stronger%20communities. 22/11/2022, 10:10 - Cris Tomos: https://www.companyshopgroup.co.uk/community-shop-our-social-enterprise#:~:text=Community%20Shop%20is%20our%20award,purpose%20and%20nurtures%20stronger%20communities. 22/11/2022, 11:14 - Jessica: 22/11/2022, 11:51 - Cris Tomos: Diolch Jessica - let's hope Newport becomes a destination for shoppers! All shops benefit!👍 22/11/2022, 11:53 - Jessica: Indeed! 23/11/2022, 16:46 - Cris Tomos: Hi all, I am down for a stint tomorrow afternoon in the shop. Is that still on for me to teavel to the shop to help with stock take? Diolch. 23/11/2022, 16:46 - Cris Tomos: travel 24/11/2022, 18:30 - Cris Tomos: Hi all, I hear all is going smothly! Please remember to take photos on your phones when the new team takes over and wotking in the shop! Diolch! 24/11/2022, 18:56 - Chris Morgan: Hi Jane. So it begins. I’m now required in WGC on Monday but was on the rota. Can anyone swap for a morning later in the week please? Cm 25/11/2022, 16:35 - Chris Morgan: We are ready to trade. The clover system is all now up and running. I’ve put through a couple of credit card transactions and the till also has your name and ID loaded. Our till is in the main shop, the cookware till is Bryce and Sonnies to clear down accounts please don’t touch. 25/11/2022, 16:37 - Clive Hooper: Well done Chris. Brilliant job. Enjoy that glass of wine. 25/11/2022, 16:43 - Cris Tomos: Day 1 of cooperative trading tomorrow! Well don on all the hard work! Ardderchog/Excellent! 25/11/2022, 17:33 - Brendan Blake: Well done Chris! Fantastic news about the completion. I will update the website later. 26/11/2022, 10:18 - Chris Morgan: 26/11/2022, 10:24 - Chris Morgan: Hi Jane, Dick and Diane Stockfold came in this morning. Having moved they lost access to a garden and as keen gardeners they miss it. Showed them the garden and green house Dick’s eye open wide. They have gone away to think about it, the idea is Dick and Diane would spend time in the garden and green house, coordinate others to renew that space and bring it back into use. 26/11/2022, 11:41 - Jessica: What a lovely idea!!! Andy (our architect) thinks we should take down the loo shed and open up the whole back area to make an inviting garden trading area. The flat (on current lease) has access to the garden, but I think doesn’t use it 26/11/2022, 15:18 - Chris Morgan: Steve has offered to strim the grass and get it back to more manageable state 26/11/2022, 15:21 - Chris Morgan: We need to open the opportunity up to everyone in the community to participate and enjoy the space and getting involved. Break down any barriers perceived or real and get a good feel space for activities such as a cup of free tea and a chance to practice Welsh or green fingers in the greenhouse. 26/11/2022, 15:23 - Clive Hooper: 👍 26/11/2022, 16:32 - Jessica: Good idea. 26/11/2022, 16:33 - Jessica: Thinking a painting party would be good at some point too! 27/11/2022, 23:07 - Chris Morgan: https://youtu.be/HIpZeEIpobA. A walk through the Epps system 28/11/2022, 13:02 - Cris Tomos: 28/11/2022, 13:02 - Cris Tomos: 28/11/2022, 13:03 - Cris Tomos: £514 on Saturday! Whoop Whoop! 28/11/2022, 13:05 - Jessica: 😃 28/11/2022, 13:05 - Jessica: Just need it in the bank now!! 28/11/2022, 13:07 - Cris Tomos: 28/11/2022, 13:07 - Cris Tomos: 28/11/2022, 13:07 - Cris Tomos: 28/11/2022, 13:07 - Cris Tomos: 28/11/2022, 13:07 - Cris Tomos: 28/11/2022, 13:07 - Cris Tomos: 28/11/2022, 13:30 - Jessica: He looks the part doesn’t he??? 28/11/2022, 13:31 - Jessica: Gosh nice to see the office cleared of clutter 28/11/2022, 13:33 - Cris Tomos: So when people ask what do you sell in you communiy hardware shop? 28/11/2022, 13:33 - Jessica: Almost everything for home and garden 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Cris Tomos: 28/11/2022, 13:34 - Jessica: Actually perhaps better - almost everything for home, garden and outdoors 28/11/2022, 13:57 - Cris Tomos: 28/11/2022, 13:57 - Cris Tomos: 28/11/2022, 13:58 - Cris Tomos: 28/11/2022, 13:58 - Cris Tomos: 28/11/2022, 13:58 - Cris Tomos: 28/11/2022, 13:58 - Cris Tomos: 28/11/2022, 13:58 - Cris Tomos: 28/11/2022, 13:58 - Cris Tomos: 28/11/2022, 13:58 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 28/11/2022, 14:29 - Cris Tomos: 29/11/2022, 09:14 - Jessica changed the group description 29/11/2022, 10:53 - Jane Thomas (Havards) joined using this group's invite link 29/11/2022, 11:43 - Brendan Blake: Thanks for the pictures, Cris - some really good ones. I will aim to put some of them up on the website. 29/11/2022, 13:06 - Hugh McCormack joined using this group's invite link 01/12/2022, 15:52 - Cris Tomos: https://nation.cymru/news/wales-now-has-the-first-community-owned-hardware-store-in-the-whole-of-the-uk/ 01/12/2022, 15:53 - Cris Tomos: Clive and all - get ready for the selfies with the crowds that will flock to see you behind the community till!😁😎🌟 01/12/2022, 15:57 - Cris Tomos: I hope the quotes are ok Clive as I was asked to send on some info. Cheers. Cris 01/12/2022, 15:58 - Cris Tomos: Also now on our Facebook page so please like and share! Diolch. 01/12/2022, 15:59 - Cris Tomos: Any news on the COF grant? 01/12/2022, 16:55 - Brendan Blake: I've put a link to the Nation Cymru article on the news page of the website. 03/12/2022, 09:17 - Jane Thomas (Havards): Hi all - did anyone else See breakfast tv bbc? Talked about retail problems and showed a page from a newspaper featuring Havards coomunity buy out 03/12/2022, 09:21 - Cris Tomos: Bore da bawb / Good morning all. How has the first week of trading gone in the shop? I had a message to say Siop Havards was featured on BBC breakfast news this morning. Not sure if it was national or regional news? I'll take a look on iPlayer later! Good recognition! But I have been contacted by a community group in North Wales saying they opened a community Hardware shop in July this year in Blaenauffestiniog. Hey ho! It's all good news! Diolch Cris (any news on COF grant?) 03/12/2022, 09:22 - Cris Tomos: Sorry Jane I was typing when you sent also! 03/12/2022, 09:24 - Jane Thomas (Havards): 03/12/2022, 09:25 - Jane Thomas (Havards): Hi Chris - no problem! I’ve rewound and recorded 03/12/2022, 09:25 - Jessica: Whooooo hooooooo!!!!! We’ll done us!!!!!! 03/12/2022, 09:39 - Jessica: *well 03/12/2022, 09:39 - Jessica: Uh oh! We can’t claim being the first then? 03/12/2022, 09:49 - Kate Hampton: It’s all good 👍 03/12/2022, 09:53 - Jane Thomas (Havards): 03/12/2022, 10:12 - Cris Tomos: National coverage! Brilliant! Heck have we got enough stock!🌟🏴󠁧󠁢󠁷󠁬󠁳󠁿😁👍 03/12/2022, 10:14 - Jane Thomas (Havards): Today may be a bit busier because of it 03/12/2022, 10:14 - Cris Tomos: I am not sure if they did a shareoffer or just took out a loan? I would keep to our quote of first Community Owned Hardware shop as this is what Hannah of Cwmpas told us! 👍 03/12/2022, 10:16 - Jessica: Ok Cris - we bow to your authority! 03/12/2022, 10:21 - Cris Tomos: No bowing blease, a simple curtsy will suffice. 🤣😁 03/12/2022, 10:21 - Cris Tomos: 'please 03/12/2022, 10:22 - Jessica: Ha ha!! Funny man 03/12/2022, 10:23 - Jessica: What’s lovely about this is that it couldn’t have happened without the WHOLE team - everyone played an important part. 03/12/2022, 10:24 - Jessica: By the way - should I invite Betty to this group? 03/12/2022, 10:24 - Chris Morgan: Yes 03/12/2022, 10:24 - Jessica: Ok! 03/12/2022, 10:25 - Cris Tomos: Yes a true cooperative campaign with a registered mutual society organisation formed. If only the whole of society could follow our example! One day!🌟❤ 03/12/2022, 10:27 - Brendan Blake: Great to see this coverage. I will get a copy of the Daily Mirror Article up on the website (on the news page) Yes - we do need to see if we can keep our claim of "First ….". We need to research the Blaenauffestiniog shop. If they didn't raise funds by selling shares, then we can probably still say something like "First Community Funded Hardware Shop..." or similar. Would it be this place? Eifion Stores. https://www.facebook.com/EifionStores/ There's an item on the Facebook page of the old owners handing over, but nothing I could spot about it being a Community Purchase. Let's establish which store it is, and then research it more thoroughly. I wouldn't have thought there would be more than one Hardware store in Blaenauffestiniog? 03/12/2022, 10:28 - Jessica: Will you do that then Brendan? If I wasn’t swamped with account opening admin I would offer…… 03/12/2022, 10:29 - Brendan Blake: I can have a search - but first, can Cris get the name of the shop, please? 03/12/2022, 10:58 - Brendan Blake: Kate has continued to do a great job chasing the non-payers and we are down to about 9. Several additional payments are now in, especially one for £1000. The bank balance on the back end summary is still correct at £53,332 as we are maintaining that for a while as it is a useful check we have the numbers correct on the investments. My understanding is that this is still not enough to buy the stock and do the needed maintenance work and improvements etc., although Jessica is the definite source on this. 03/12/2022, 11:04 - Cris Tomos: Hi Brendan and all, it was a chap called Ceri that emailed about their organisation in North Wales opening the Harware Shop in July. He was not angry or threatening just noting. I know Ceri as a singer and will ask what's the name of the shop. I do not think we need worry about this as I can imahine other community shop supply elements of what we have at Havards - but we got in there first with the marketingbto a National audience😁👍 Here's Ceri's organisation tha PLANED and myself are now partering with http://cwmnibro.cymru/ 03/12/2022, 11:10 - Brendan Blake: Thanks, Cris. Yes, there is bound to be overlap with others. The facebook page I found implied the shop was taken over by a larger organisation. So it would be helpful to know more about this shop to ensure we are not making a false claim. If I found the right shop I suspect they didn't do community fund raising. I won't change anything on the website for now. And you are right - we were certainly first (and best) on the publicity and marketing, and that's to a very large extent down to you! 03/12/2022, 11:13 - Chris Morgan: I’ve just taken a call from ITV. The morning show and they have us shortlisted as a story for next week. Robin will confirm on Sunday and it could be Monday for filming and live coverage. Cris they are keen to have you there please along with either John H and or Ros and directors. 03/12/2022, 11:13 - Chris Morgan: They will want us there from 7am. 03/12/2022, 11:14 - Jessica: Woah! Excellent 03/12/2022, 11:15 - Jessica: I can be there 03/12/2022, 11:15 - Chris Morgan: 😁 03/12/2022, 11:24 - Cris Tomos: Thanks Chris, good to see the interest in the story! Hopefully will translate into money in the till! 👍 03/12/2022, 11:28 - Cris Tomos: Hi Jane, I just found an app to cut and shorten the video you captured ofn BBC breakfast! iPlayer will not show the Breakfast show. I will put the video and paper article image on our Facebook page now 03/12/2022, 11:28 - Cris Tomos: 03/12/2022, 11:31 - Chris Morgan: Just sold the first 3 Havards mugs. 03/12/2022, 11:32 - Jessica: Hooray!! 03/12/2022, 11:45 - Kate Hampton: A question from an investor of when the share certificates will be issued. She bought for a child and wants to give the actual certificate as a Christmas gift. Please let me know so I can reply to her email. 03/12/2022, 11:59 - Jessica: Oh OK - I will need to design them and work out how to issue them with names/membership number on. 03/12/2022, 12:05 - Kate Hampton: Can I help with that? There must be some certificate templates on Word. 03/12/2022, 12:15 - Cris Tomos: 03/12/2022, 12:15 - Cris Tomos: 03/12/2022, 12:15 - Cris Tomos: 03/12/2022, 12:15 - Cris Tomos: 03/12/2022, 12:15 - Cris Tomos: 03/12/2022, 12:15 - Jessica: Perhaps? I’d imagined a lovely printed one - which is easy to achieve but hard for to have to write out c 450 of them. 03/12/2022, 12:16 - Jessica: Wow! Well that might work Cris. You are a man of means indeed! 03/12/2022, 12:38 - Cris Tomos: Shall I put a post out on Facebook saying 'limited edition mugs' now at the shop? Please keep one for me under the counter - will be in Monday then for ITV and to pay for the mug. 👍😁 03/12/2022, 12:43 - Jessica: Yes please!! 03/12/2022, 12:44 - Cris Tomos: Great to see our exposure today on Small Business Saturday! This on Cefin's post - 🛍 Supporting #SmallBusinessSaturday today. Across Mid & West Wales, small businesses are the heart of our high streets and communities. Remember to support them. 03/12/2022, 22:22 - Chris Morgan: I need old photos of the store to send to ITV. Please send to me Ta. Chris 04/12/2022, 11:48 - Cris Tomos: 07/12/2022, 22:50 - Hugh McCormack: All - just in case any messages needed a response, my Virgin email has gone down; they don't know where they've put it. So will try to resurrect my Google mail. 07/12/2022, 22:55 - Cris Tomos: Hi All, I have had a response from the Welsh Language TV crew at S4C and the wish to film Thurday next week - starting 11am. I will let Ros know and then any Welsh speaking volunteers or share holders would be great to speak to camera. It will not go out live so a chance to stop and start with the filming. 👍😁😎 08/12/2022, 08:37 - Jessica: Gret Cris 08/12/2022, 09:25 - John Harries started a call 08/12/2022, 14:51 - Cris Tomos: Hi all, I have had an interesting conversation with Welsh Gov and there could be a £10k pot of money for a social enterprise such as Havards. I need to show that you have engaged with me an PLANED under the Perthyn Project. They are asking for a quote from the community enterprise I wish to put forward - i.e. Siop Havards. Clive, are you ok if I send in something like - Clive Hooper the Chair of the committee noted " Working with Cris Tomos of PLANED and the Perthyn project has allowed the committee of Havards Community Shop to move swiftly with the community share offer and ensure the shop was saved from closer. It is now owned by the community as a Community Benefits Society Cooperative and is the fist Community owned Hardware shop in the whole of the UK" " Does that sound ok to everyone? I need to get the application off for Havards to be the running for the funding. Diolch Cris 08/12/2022, 15:30 - Jessica: Sounds good to me Cris 08/12/2022, 16:39 - Brendan Blake: Sounds a great opportunity. I couldn't recall having heard of the PLANED Perthyn project, but managed to look it up: https://planed.org.uk/projects/perthyn/ That looks like us! Go for it. 08/12/2022, 17:43 - Jessica added Betty Fells and ~ Bettina Skogland-Kirk 08/12/2022, 18:54 - Jane Thomas (Havards): Well done Cris! Sounds good to me 10/12/2022, 09:56 - Chris Morgan: Will we have such a band at the Christmas fair this evening? https://vm.tiktok.com/ZMFghDevu/ 10/12/2022, 12:33 - Kate Hampton: Dear All Brendan and I have been adding all the transactions to the backend. There are now multiple payments in and out and we are wondering whether you would like us to continue so that the backend balances with the bank? We have today only added share payments. There is a payment to the Post Office and we wonder if that is for shares. So currently the backend does not balance with the bank. Please advise on the way forward. On share investors there are £1500 shares still to come in only committed recently. There are just 4 investors unpaid which we will delete at the end of next week if unpaid, £900 in total. Thanks for your feedback. Kate 10/12/2022, 12:43 - Jessica: Good points both. Now we are trading it is impossible to balance the backend to the bank - too many payments for multiple items. I suggest we reconcile any payments which quote a membership number on the bank to the backend and ignore other payments/deposits. I’ll also be logging investments to our accounting software by membership number so there will be a balance on there which can be shared from time to time as a reassurance/double check. Bear in mind it will take a while to post all these transactions to Xero (our accts software). By the way the 625 was rent and a deposit for c. 300 or so is for cash sales. If this doesn’t sound ok please shout. 10/12/2022, 13:23 - Brendan Blake: The backend shows we have now managed to sell a total of 445,200 shares net. There are £2,600 shares applied for, but not paid for, so this will probably go up. 10/12/2022, 13:25 - Brendan Blake: It seems to me it would be useful to analyse the shares to work out how many shares were bought at each interest rate. (4%, 2% and 0%) as we need to know how much interest we will have to pay out when we update the business plan. So I will add this to the backend summary, assuming everyone agrees. 11/12/2022, 11:58 - Cris Tomos: Hi all, how was Tydraeth Christmas yesterday? I hope it all wrnt well🌟🎄 11/12/2022, 11:58 - Cris Tomos: 11/12/2022, 12:14 - Jessica: Yes he was there!! And we took just under £1200 - very jolly and companionable 11/12/2022, 12:23 - Cris Tomos: Good old Santa!❤🌟🎄 11/12/2022, 13:48 - Brendan Blake: 👍 11/12/2022, 15:37 - Jane Thomas (Havards): Wow! That is brilliant! 11/12/2022, 16:00 - Chris Morgan: What a way to end week one. As someone famously said this is not the end but the end of the beginning. A new beginning where everyone can feel a part of this community venture, exciting times ahead. 11/12/2022, 16:15 - Jessica: Well said Chris 🙌🏻 11/12/2022, 17:51 - Cris Tomos: 12/12/2022, 14:46 - Chris Morgan: 12/12/2022, 14:46 - Chris Morgan: This is the government website on firework licence. 12/12/2022, 14:48 - Chris Morgan: Wouldn’t stop. (Bloody spell checker) 12/12/2022, 14:49 - Chris Morgan: If any got an invite to a Thursday committee meeting please ignore. We used it this morning to discuss immediate thoughts on 3Rings. More about that this evening. 15/12/2022, 12:55 - Cris Tomos: 15/12/2022, 12:56 - Cris Tomos: Filming gone well! 15/12/2022, 16:26 - Jessica: Hooray!!! 15/12/2022, 17:48 - Jane Thomas (Havards): Do we know when it being shown? 15/12/2022, 17:48 - Jessica: Bendigedig pawb!!! 17/12/2022, 09:38 - Kate Hampton: There are just three investors who have not paid amounting to £700. So job done! Happy Christmas. Kate 🎄🤶🏻🎄🤶🏻🎄🤶🏻🎄🤶🏻🎄 17/12/2022, 09:59 - Jessica: Well done! 17/12/2022, 11:58 - Jane Thomas (Havards): That sounds really good result! 17/12/2022, 12:16 - Cris Tomos: Hi all, the TV programme on Havards is out on Wednesday the 21st at 7pm - this is the info about the programme : https://www.s4c.cymru/en/entertainment/heno/ 18/12/2022, 19:13 - Hugh McCormack: Just wanted to check whether the Newsletter had been published yet? Thanks Hugh 18/12/2022, 19:33 - Chris Morgan: Just finishing the Welsh and out tomorrow 18/12/2022, 22:04 - Cris Tomos: Hi Havards gang - sorry that I have a clash tomorrow night with a carol service in the village chapel. Diolch Cris 18/12/2022, 22:45 - Hugh McCormack: 👍....... 21/12/2022, 19:36 - Chris Morgan: Did I miss it, I was cooking dinner and tuned in at 7:05 to Heno today?? 21/12/2022, 19:36 - Betty Fells: Well I watched it but it wasn’t on 21/12/2022, 19:36 - Jane Thomas (Havards): Oh! Forgot all about it! 22/12/2022, 19:49 - Brendan Blake: Looked just now, and don't think it was on tonight either. Any news on when it might be shown? 22/12/2022, 19:58 - Cris Tomos: Hi all, a shame we were not informed correctly. I will adk the contact there now👍🎄🌟❤ 24/12/2022, 12:53 - Cris Tomos: 24/12/2022, 16:40 - Jessica: Ha ha🎅🎅🎅👍🏻❄️❄️❄️❄️ 25/12/2022, 16:05 - Hugh McCormack: 25/12/2022, 16:22 - Jessica: Nadolig Llawen Hugh 28/12/2022, 10:02 - Chris Morgan: I’ve been going through the inventory as part of the automation process and realised that we have a number of Christmas items - should we have a January SALE of these and 5% off everything? 28/12/2022, 10:03 - Jessica: Why not?! 28/12/2022, 10:03 - Jessica: 5% isn’t much though 28/12/2022, 10:13 - Cris Tomos: Thanks Chris, yes best to shift and make room for stock that sells and creates all year round sales and profit. Even sell off at wholesale price to clear? Cheers Cris 28/12/2022, 12:29 - Chris Morgan: 10 or 20% or more as a Sale? Vote please. 28/12/2022, 12:30 - Jessica: 10% for east to move items, 20% for stickers 28/12/2022, 12:30 - Jessica: *easy! 28/12/2022, 12:31 - Chris Morgan: 👍 28/12/2022, 12:51 - Jane Thomas (Havards): Agreed 31/12/2022, 14:01 - Chris Morgan: So before it get mad with text Messages etc. Lesley, I and our dogs and ducks wish you a Happy, Safe, Healthy and prosperous New Year. 31/12/2022, 14:04 - Jane Thomas (Havards): And from Graham and me to all of you - happy new Havards year! 31/12/2022, 14:13 - Cris Tomos: Happy New Year to one and all! 2023 here we come, a year that could have seen the last hardware shop in Trefdraeth close for ever BUT the Siop Havards team ensured its survival! A memorable 2022! Blwyddyn Newydd Dda! 🎶🎶 We'll drink a cup of kindness yet For the sake of auld lang syne 🌟❤🥂🎶🎶 (a cup that was naturally bought at Siop Gymunedol Havards😁) 31/12/2022, 18:07 - Kate Hampton: Happy New Year. Wishing prosperity to the Community in 2023. 🌟🌟🌟🌟🌟 31/12/2022, 18:10 - Betty Fells: Wishing you all a very Happy New Year. It has been a great start and the atmosphere in the shop has been fantastic. Blwyddyn Newydd Dda 🎉🍾🥂 31/12/2022, 18:21 - +44 7801 866647: Wishing you all a Happy & Healthy New Year and congratulations on your monumental achievement this year. 31/12/2022, 18:34 - Jessica: Happy New year all of you lovely people - it has been an absolute pleasure working with you all in this strangest of year’s 31/12/2022, 21:42 - Cris Tomos: have you seen this ??? *CRIS*. sent you speical surprise message open this once👇👇 eduratsu.in/wow/?n=CRIS 31/12/2022, 21:44 - Jane Thomas (Havards): Is this genuine? 31/12/2022, 21:45 - Cris Tomos: Yes a new years message from me to you all! Blwyddyn Newydd Dda! 31/12/2022, 22:02 - Jane Thomas (Havards): And to you Cris! 01/01/2023, 01:24 - Hugh McCormack: Blwyddyn Newydd Dda / Happy New Year from Nevern where most of the surrounding population were at the pub. Hugh & Frances 01/01/2023, 11:26 - Clive Hooper: Happy new year everyone Thankyou for all of your hard work in 22 and look forward to a great year in everything you do in 23 Clive and Rachel 02/01/2023, 11:42 - Brendan Blake: I hope everyone had an excellent New Year! Are we having a committee meeting at 6pm this evening? I would have thought we need to prepare for the call on 4th Jan if nothing else. 02/01/2023, 11:42 - Chris Morgan: Is there rest for the wicked or shall we meet Zoom tonight? 02/01/2023, 11:43 - Jessica: We have guests so I can’t manage long. 02/01/2023, 11:43 - Chris Morgan: 30 mins tops? 02/01/2023, 17:02 - Chris Morgan: Zoom details for short 30 min meeting Join Zoom Meeting https://us02web.zoom.us/j/85394788568?pwd=U0NKWkdjbVVjcVhUUS9RcjRWMm9IUT09 Meeting ID: 853 9478 8568 Passcode: 280943 02/01/2023, 17:04 - Jane Thomas (Havards): Will do 02/01/2023, 17:15 - Cris Tomos: Hi all, just to double check - is the zoom meeting starting at 6pm this evening? If you could confirm. Cheers. Cris 02/01/2023, 17:31 - Clive Hooper: Yes it is Cris clive 02/01/2023, 18:06 - Cris Tomos: 👍 02/01/2023, 18:39 - Chris Morgan: It was lovely to see you earlier :) here is the link for the old Hungarian industrial library furnitures https://www.vinterior.co/search?q=Industrial+Hungarian&search= I They would be very useful in the shop. I love the old traditional look :) 02/01/2023, 20:24 - Clive Hooper: Good for me provided 600 pounds all in. Will need quite a bit of work to convert it to something Havards friendly though Clive 02/01/2023, 20:45 - Jessica: If Betty and James think they can get it going I’m for it 02/01/2023, 20:50 - Cris Tomos: Hopefully the cost of this unit and refurbishment can be reclaimed by the COF grant?👍🤞 02/01/2023, 20:51 - Jessica: Yes!! We’ll need something for screws and knobs - this is a very affordable way to get loose products displayed 02/01/2023, 21:02 - Chris Morgan: Betty. Go ahead you have the team support for purchase. Better start think where you’re going to place it once cleaned up and ready for use. 02/01/2023, 21:03 - Chris Morgan: Thank you team for the prompt response. One the attributes that has made us so successful is quick and thoughtfully decisions. 03/01/2023, 17:55 - Cris Tomos: 03/01/2023, 19:28 - Cris Tomos: Hi, my low resolution film on the phone off the laptop! Saw your email Brendan, and if you can capture in High Res and save on YouTube that would be great! Diolch. 03/01/2023, 19:30 - Cris Tomos: 04/01/2023, 08:18 - Brendan Blake: Are we meeting 8:15 as stated on Monday - can't get in on the usual link? 04/01/2023, 08:19 - Jessica: I’ll send you the new link 04/01/2023, 08:19 - Brendan Blake: Okay 04/01/2023, 08:20 - Cris Tomos: Topic: Chris Morgan's Zoom Meeting Time: Jan 4, 2023 08:15 AM London Join Zoom Meeting https://us02web.zoom.us/j/89933512845?pwd=SnR4aW9LTjgxSWtzb2QrRGxCK3lXQT09 Meeting ID: 899 3351 2845 Passcode: 481385 Meeting ID: 899 3351 2845 04/01/2023, 08:25 - Chris Morgan: Topic: Chris Morgan's Zoom Meeting Time: Jan 4, 2023 08:15 AM London Join Zoom Meeting https://us02web.zoom.us/j/89933512845?pwd=SnR4aW9LTjgxSWtzb2QrRGxCK3lXQT09 Meeting ID: 899 3351 2845 Passcode: 481385 Meeting ID: 899 3351 2845 Passcode: 481385 Find your local number: https://us02web.zoom.us/u/kbZNT8hzlk 04/01/2023, 08:59 - Jessica: This message was deleted 04/01/2023, 09:01 - Jessica: Chris - can you use voice record on your WhatsApp desktop version? On the iPhone I have to hold down the record button! It might be hard over 90 mins!! 04/01/2023, 09:02 - Jessica: Or I could try to just record the key bits? 04/01/2023, 09:02 - Jessica: This message was deleted 04/01/2023, 09:48 - Jessica: 04/01/2023, 09:49 - Jessica: First half of the recording with Christine Joseph and Eleanor Carter from COF 04/01/2023, 09:50 - Jessica: Having to rest my finger for a while 04/01/2023, 10:02 - Jessica: 04/01/2023, 10:03 - Jessica: End of the form on this recording 04/01/2023, 10:05 - Cris Tomos: Thanks Jessica, I too have uploaded an app this morning to record the meeting. Fingers crossed it has worked. 🤞 04/01/2023, 11:39 - Cris Tomos: Hi All, here's my recording of the meeting but 77MB file! Hence saved on Google Drive! Bed time earphones for an hour and a half! But very positive meeting. https://drive.google.com/file/d/1Fzkk9L0uLCIe1nbpVKBstsUT50NVvFYw/view?usp=sharing 04/01/2023, 11:40 - Cris Tomos: Download the file and then I could open it as an MP3 voice file. 04/01/2023, 11:47 - Jane Thomas (Havards): Thank you Cris! 04/01/2023, 11:48 - Jessica: 05/01/2023, 18:18 - Chris Morgan: IT update today. 05/01/2023, 18:29 - Chris Morgan: The BT service is OK for intenet but jury rigged to maintain the 800300 number till the 12th when it transfers to us. Incoming calls will ring the old handsets all phones can make outgoing calls ( the new phones actually use a different outgoing number. Inventory management update. Whilst the creation of the PO was relatively painless the goods in process has been stressful. Caused by Homehardware delivery note of some 12 pages radonmising the SKU codes. Unlike the electrical delivery note which Betty and i relatively quickly check for the match of goods received to ordered the same couldn’t be said for HH. The SKU or stock number when sequential takes moments to identify a product picked from the box to then check volume and pricing. When randomised worst case it requires a careful search of every line item all 12 pages. Tears resulted as frustration built. I’ve put in place a short term fix of using the PO sent from Clover/Top-up as the basis of the checking stock delivered to ordered, the process also includes a shelf check as per the old process. This will enable the HH order to be revived 05/01/2023, 18:34 - Chris Morgan: Received not revived. Quickly. The only aspect unchecked is the price paid and recommended sale price The old laborious process of ordering had on their website a tick to request the delivery note to be organised in SKU sequence. I’m working with HH IT and their order admin to send us electronic spreadsheets to process order in which will fix all the issues. One to note as we progress through the suppliers that delivery notes must be printed in sequential order. 05/01/2023, 18:37 - Jane Thomas (Havards): We hardly ever used sku. Numbers in the shop. We would try to find the items starting at top of delivery note and working down. It was one thing I thought was good about the previous system but hopefully they can send it sequentially in future 05/01/2023, 18:38 - Chris Morgan: Three rings meeting today discussed and sorted the last changes to the first version to go live before the end of Jan 05/01/2023, 18:38 - Chris Morgan: The new PC has been set up and swapped with Betty’s and both printers are now working. ( thanks Brendan) 05/01/2023, 18:39 - Chris Morgan: The cable for the back office barcode scanner in installed and now working. 05/01/2023, 18:40 - Chris Morgan: MOTO. Person not present has confounded Clover who have raised a trouble ticket with the States support. 05/01/2023, 18:42 - Jessica: Oooh sounds like a tricky day Chris - poor you, poor team. 05/01/2023, 18:43 - Jane Thomas (Havards): That will help a lot 05/01/2023, 18:43 - Jane Thomas (Havards): The cable I mean 05/01/2023, 18:44 - Chris Morgan: I’ve had better but by the end of the day I’d listened to Claire and Betty, recognises the challenge and put a short term fix. The guys at HH were also wanting to help and support so light at the end of the tunnel. 05/01/2023, 18:45 - Chris Morgan: We are still very early days and can expect some teething problems. Just need to be close to the ground and work the problems. 05/01/2023, 18:46 - Chris Morgan: There’s a whole web of PO to invoice reconciliation we need to figure out and how to process delayed or back orders. 05/01/2023, 18:47 - Chris Morgan: But that is next week’s challenge. 05/01/2023, 18:47 - Chris Morgan: 😅 05/01/2023, 19:25 - Jane Thomas (Havards): Well done to all of you - must have been tough x 05/01/2023, 20:28 - Cris Tomos: Yes well done all!🌟🌟🌟 05/01/2023, 20:46 - Cris Tomos: The actual clip from the film company https://fb.watch/hSXQ5jLrUe/ 05/01/2023, 20:46 - Cris Tomos: As you see 1,900 views!!!❗❤ 05/01/2023, 22:21 - Brendan Blake: Well done Chris - you are really working hard to resolve what is a real challenge. 05/01/2023, 22:24 - Brendan Blake: We need to make sure Betty and Claire realise we are there to help them, they did seem a little dispirited at times today. I had a long talk with Betty at the end. There's a lot to do - are we able to offer more help? For example, boxes of stuff that needs sorting in the Office, and apparently the store room is overflowing. 05/01/2023, 22:25 - Brendan Blake: I also noted that there was no lock on the Office door, and inside there are all the keys, including to the till. Plus computers printers and other valuables. 05/01/2023, 22:25 - Brendan Blake: At least we got Betty a new computer with a larger screen and a separate monitor to come. 05/01/2023, 22:26 - Brendan Blake: My old 14" laptop is now set up in case the Volunteer Co-ordinator needs a laptop. 05/01/2023, 22:44 - Cris Tomos: Important to list the challenges / tasks - then agree how to resolve. 👍👍👍 06/01/2023, 10:36 - Cris Tomos: Hi All, interesting to see the Newport Town Council showing their agenda and minutes. I like the RAG (Red Amber Green) Action list and where project actions are at? Is this something we could adopt? See this link that is on the Town Council Facebook Page: https://newport-pembs.co.uk/wp-content/uploads/2023/01/TC_agen_230109-and-supporting-docs.pdf?fbclid=IwAR1NsM7Y35Nth-qf8fPwG_zyf19rjeYcQbrDE3xXxNjy9HSvClGg30h26PE 09/01/2023, 12:34 - Brendan Blake: While producing a funding list as requested for the COF grant, I realised we had some funds not listed on the backend summary - for example, raffle tickets and some donations that didn't come via forms on the web site. I have modified the backend summary to include these funds (£2,195 in total) and our total fund raising now exceeds the 450K mark. *£450,785 to be precise.* This is still going up a little as we receive regular share save payments. If there are any other additional fund raising receipts that I don't know about, please let me know, Jessica, as I don't have access to the Bank account - these are ones Kate spotted. 09/01/2023, 12:35 - Brendan Blake: PS - I assume we are having the usual call this evening? 09/01/2023, 12:42 - Jessica: Good work Brendan. And yes I think we are on for 6pm 09/01/2023, 12:54 - Kate Hampton: I checked the account this morning, no further share save payments so Brendan’s figures will be accurate. 🙏 09/01/2023, 13:16 - Jessica: Thanks Kate 09/01/2023, 16:35 - Chris Morgan: Yes meeting this evening 09/01/2023, 17:11 - Jane Thomas (Havards): Can we quickly cover shop bag quotes, 3 rings, and share certificates please? 09/01/2023, 17:12 - Jane Thomas (Havards): And I’d like to be done by 7pm please? 09/01/2023, 17:12 - Jane Thomas (Havards): If we don’t have time for all 3 can we make sure we I can do quick update on 3 rings. 09/01/2023, 17:19 - Hugh McCormack: Hi all ..... looking forward to tonite, but like Jane need to be done for 7 as we have a fam chat at 7.30.... 09/01/2023, 17:23 - Cris Tomos: Hi All, glad to say I have had a reply about applying for Zero Business Rates on the shop!👍I will fill i yhe form and send round. I need to be in an Eisteddfod meeting is Crymych library at 6.30pm hence flying zoom meeting this evening. Diolch Cris 09/01/2023, 18:05 - Hugh McCormack: Could someone send me a link to the meeting plse, the ics file won't open on my Mac 09/01/2023, 18:06 - Jane Thomas (Havards): I had to go back to November and click on that link 09/01/2023, 18:14 - Cris Tomos: Whistleblowing Policy Template - https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/842120/Whistleblowing-Policy__fraud_site_.odt 09/01/2023, 18:14 - Cris Tomos: Here's the Anti Fraud template: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/842114/Anti-Fraud-Policy__1_.odt 09/01/2023, 18:15 - Hugh McCormack: Thanks 12/01/2023, 16:02 - Chris Morgan: Cris. Can you contact the German TV producer please. Details as follows. 12/01/2023, 16:03 - Chris Morgan: Hi Chris & Cris, Chris - first of all, thank you so much for the lovely chat just now! I'd would be absolutely fantastic to come and film with you. Just to re-cap, DW is Germany's international public broadcaster, comparable to BBC World in the UK - we broadcast all our programmes and news bulletins in English across the world. My colleague Birgit Maaß is our UK correspondent and will be filming another story on One Planet Developments in Pembrokeshire and we thought if we are in the area, it would be stupid not to come and film with you and Havards! We will be in Pembrokeshire between 23-26th January. My contact number is: 07875 408898. Looking forward to having a chat with you and Cris, let me know what time it suits you? I could do this afternoon or tomorrow morning until 11am or late afternoon, but next Monday would work as well. Looking forward to hearing from you! Best wishes, Kristina Kristina Heidemann Producer / Reporter News and Current Affairs Deutsche Welle (DW) Voltastr. 6 13355 Berlin Germany M +44.7875.408898 kristina.heidemann@dw.com http://www.dw.com New URL: Find out what’s new on dw.com New e-mail: Please note that our e-mail addresses have changed New app: Try our new app for iOS and Android 12/01/2023, 16:33 - Cris Tomos: Yes will do now Chris!👍 13/01/2023, 10:39 - Chris Morgan: Ta 13/01/2023, 13:15 - Brendan Blake: Hi, all, I am planning to move the website, investor/supporter data base and email accounts to a new Hosting Service this weekend. The website will be down for a short time, hopefully no more than 1 hour. Email accounts will probably be down for a bit longer. Please do not send or try to receive any emails from the Siophavards.cymru domain from 4 pm tomorrow, Saturday 14th Jan, until I post that the move is complete on this forum, or your emails may not get through. 13/01/2023, 13:29 - Jane Thomas (Havards): Got it 13/01/2023, 13:34 - Jessica: Check! 13/01/2023, 13:40 - Betty Fells: 👍 14/01/2023, 09:22 - Chris Morgan: 👍 14/01/2023, 16:24 - Brendan Blake: Reminder - email should not be used. Jessica - I have had to reset your password. Website about to go down. 14/01/2023, 18:43 - Jessica: Blwyddyn Newydd Dda - Cris, Ros a John 14/01/2023, 19:21 - Brendan Blake: UPDATE ON SERVER MIGRATION: The website, database and backend are all successfully migrated and up and running. The emails are recreated and incoming email will not get lost. However, I have yet to migrate across the old email from the old account. I have run out of time for now, so that will have to wait until tomorrow. Fear not - I have backups! 14/01/2023, 19:22 - Brendan Blake: You can test logging in to the back end. If you log into your email, you will also see your contacts and settings are not restored yet. 14/01/2023, 19:23 - Betty Fells: 👍 thank you Brendan 14/01/2023, 19:23 - Brendan Blake: Jessica - I will send your new password tomorrow. 14/01/2023, 19:49 - Cris Tomos: Blwyddyn Newydd Dda Jessica and all!🌟 Hen Galan / Old Julian Calendar New Years Day!🌟🌟🌟 14/01/2023, 23:52 - Jessica: Thanks B 15/01/2023, 00:21 - Chris Morgan: Nice one Dr. Thanks Brendan 15/01/2023, 00:31 - Chris Morgan: Brendan. I’ll need all my mail box files transferred over please. New email received and sent tested OK 15/01/2023, 09:53 - Brendan Blake: It is proving very tedious to get the email up and running. There are no tools to transfer settings. So far the info, admin and volunteer.coordinator emails should be over correctly. I have had to guess the settings, and you may have lost contacts from the contacts list. Jessica's "treasurer" email is now completed as well and I will send the new password. Please don't send emails to manager, chair and secretary for the time being, or use these, as I am going to try an alternative way to restore. 15/01/2023, 09:56 - Brendan Blake: Jessica's new password sent to her by email to her personal address. 15/01/2023, 10:16 - Jessica: Thanks B 15/01/2023, 13:31 - Brendan Blake: Hi all, for those with emails on our server, I am now hoping that the email migration is now complete. You can now login with the same email and password as before and carry on as normal. For those with back-end access, the credentials are also unchanged. If all is successful, everything should be running exactly as before, However, there might be glitches, so please report anything you spot to me as soon as possible. 15/01/2023, 13:34 - Brendan Blake: The net of this all is that our website is now running on our own dedicated hosting service, and is not an "add-on" domain on an account I use for many other purposes. So it can now be easily handed over if I decide to give up or fall under a bus! Sorry for the email service interruption - the public website was down for only about 30 minutes. 15/01/2023, 15:41 - Chris Morgan: Hi Brendan magnificent effort sir, and your extended loan of web and email space is much appreciated, well done on a successful migration. Cm 15/01/2023, 16:01 - Clive Hooper: Well done Brendan my end all seems to be working thanks for all of your efforts. Clive 15/01/2023, 16:11 - John Harries: Great job Brendan! John 16/01/2023, 17:31 - Chris Morgan: Same as every week. https://us02web.zoom.us/j/89314680409?pwd=MGZwcFdzRmxXK2M4M2FNUXBVVzZKUT09 16/01/2023, 17:55 - Jane Thomas (Havards): Thanks!! 16/01/2023, 18:06 - Hugh McCormack: Sorry having trouble logging on (again) 17/01/2023, 13:43 - Jessica: Hello All - as I was washing up today I was musing on the way we acknowledge effort in our little organisation. And I wanted to suggest we send Kate some flowers from the committee saying how much we appreciate all the work she put in chasing and logging investments. She’s outside the group and often doesn’t even get the occasional comment she makes acknowledged, although I am very sure Brendan has shown his appreciation to her directly. But the rest of us have been largely silent. It wouldn’t be right for me to do it for obvious reasons. But what do you all think? Perhaps another director could do this? 17/01/2023, 14:06 - Cris Tomos: Agree that sending flowers would be a great gesture! We need her home address and then do we have a credit card for this online payment? Diolch Cris 17/01/2023, 14:08 - Jessica: We do have her address and a card 17/01/2023, 14:08 - Chris Morgan: What a good idea and yes her work has make a huge contribution. 17/01/2023, 15:39 - Brendan Blake: Absolutely agree! Kate has done a fantastic job for Havards! 17/01/2023, 15:52 - Jane Thomas (Havards): Definitely approve! 17/01/2023, 18:19 - Chris Morgan: Chantel is available on Friday at 12:00 for an interview of the volunteer coordinator role John, Jane, Betty can you confirm availability please? 17/01/2023, 18:33 - Betty Fells: 👍 17/01/2023, 18:49 - Clive Hooper: Very much up for sending some flowers to Kate 17/01/2023, 19:35 - Jane Thomas (Havards): I’m free 17/01/2023, 20:01 - Jessica removed Kate Hampton 17/01/2023, 20:01 - Jessica: 17/01/2023, 20:01 - Jessica: FYI - I removed Kate so I could show you all what we bought and said! 17/01/2023, 20:02 - Jessica: Will add her back shortly!! (Cris told me she was copied - doh) 17/01/2023, 20:03 - Jane Thomas (Havards): Lovely! 17/01/2023, 21:16 - Cris Tomos: That's great Jessica. Thanks for sorting. Diolch 17/01/2023, 22:36 - Chris Morgan: 😎 18/01/2023, 17:45 - Jessica added Kate Hampton 19/01/2023, 19:01 - Kate Hampton: 19/01/2023, 19:02 - Jessica: Oooooh they look lovely 19/01/2023, 19:02 - Hugh McCormack: Very nice indeed 19/01/2023, 19:03 - Brendan Blake: They look great. Very well deserved indeed! 19/01/2023, 20:46 - Chris Morgan: 👏 19/01/2023, 20:48 - Chris Morgan: Cecile is booked in for Tuesday at 3pm. Can John, Jane and Betty confirm attendance please. Ros can we use the library room again? 19/01/2023, 20:49 - Jane Thomas (Havards): I am away next week in York I’m afraid. 19/01/2023, 20:49 - Jane Thomas (Havards): Back on Friday 19/01/2023, 20:50 - Jane Thomas (Havards): Am happy to leave it to your judgement 19/01/2023, 20:50 - Betty Fells: I’m off on Tuesday sorry 19/01/2023, 20:52 - Chris Morgan: OK how’s next Friday? 19/01/2023, 20:55 - Betty Fells: Can we do Monday Wednesday Thursday or Saturday at all? 19/01/2023, 21:31 - Jane Thomas (Havards): Next Friday but not sure about Saturday until this weekend. May be going to in laws 19/01/2023, 21:32 - Jane Thomas (Havards): Am trying to find out 22/01/2023, 10:35 - Chris Morgan: Found the original forkhandles. https://vm.tiktok.com/ZMYdVEJHF/ 22/01/2023, 11:19 - Cris Tomos: We should ask a local theatr group to recreate and film a modern version in Havards!😁🎭🎥🎬 22/01/2023, 11:25 - Hugh McCormack: Nice idea, Cris! 22/01/2023, 12:01 - Jessica: Love it 23/01/2023, 17:43 - Brendan Blake: Email on siophavards.cymru domain: Thanks for the message, Chris. All, I believe Chris has solved Jessica's access problem to her email on our new hosting service. So I think all of you are now able to access the email easily. Let me know if not. Brendan 23/01/2023, 18:03 - Jessica: Ahh. Yes - he was very helpful Thanks Chris 23/01/2023, 19:43 - Chris Morgan: 24/01/2023, 11:06 - Hugh McCormack: Morning all, Betty tells me the Newport Tide Timetables 2023 has landed! This includes a revised advert for Havards..... see attached. I'll check when supplies will be available. I think we take a supply, sell for £1 (?) and keep the money separate to then forward to the fundraiser? Cheers Hugh 24/01/2023, 11:06 - Hugh McCormack: 24/01/2023, 11:14 - Brendan Blake: Well, I bought the 2023 tide tables on about 5th Jan in Havards! The ad is good. 24/01/2023, 11:15 - Hugh McCormack: Excellent news! I'm obvs behind the times...... 25/01/2023, 11:26 - Chris Morgan: Llwyn pub on corner of Eadt st. 15:00 today please. John they will film you there. Pub is opening early to accommodate us so as many as possible please. Let me know who’s coming. Ta. Chris 25/01/2023, 11:44 - Jane Thomas (Havards): I’m in York as mentioned I’m afraid. Enjoy everyone! 25/01/2023, 13:00 - Cris Tomos: 25/01/2023, 13:00 - Cris Tomos: 25/01/2023, 13:00 - Cris Tomos: 25/01/2023, 13:00 - Cris Tomos: 25/01/2023, 13:00 - Cris Tomos: 25/01/2023, 13:01 - Hugh McCormack: Great shots 👌 25/01/2023, 13:03 - Jessica: Ok I’m there 25/01/2023, 13:19 - Chris Morgan: Thanks Jane, Jessica 28/01/2023, 20:53 - Chris Morgan: Delighted to privately inform you that Chantel has accepted the role of Volunteer coordinator, I ask you to keep the news to yourself for the weekend as both the other candidates have been sent an emails thanking them, but on this occasion have been unsuccessful. Both phones were unresponsive hence keeping it private for the weekend. We’ll have a start date next week and hopeful a prompt commencement to the role. Cm 28/01/2023, 20:56 - Jane Thomas (Havards): Ok thanks Chris - I’m disappointed we can’t make use of the talents that both of the others did have but think we made the best decision given the full picture. 28/01/2023, 20:58 - Chris Morgan: Brendan can you prep the loan PC for Chantel’s use please. Hugh. News for the newsletter as discussed. 😎😇 28/01/2023, 21:02 - Chris Morgan: Jane. Whilst I suspect they will be disappointed now might be the time to see if they want to Volunteer and still be part of the team. 28/01/2023, 21:03 - Jane Thomas (Havards): Yes I agree - I did think it interesting that none of the 3 have said can I help in the interim period. 28/01/2023, 21:13 - Chris Morgan: 😅 your continued involvement is essential please. I’d expect Chantel now that she has the role to be planning the first 90 days and she’d be daft not to ask for your help and input. 28/01/2023, 21:31 - Jane Thomas (Havards): Yes of course 30/01/2023, 11:08 - Brendan Blake: Morning all, we were away last weekend (daughter's 50th! - time rushes on.) So only just got to this. Delighted to hear that we have a volunteer co-ordinator, and look forward to meeting her. In response to Chris's point about setting her up, it is ESSENTIAL she works with Jane and Ros to learn the job. I guess she needs to take over as the main monitor of the "volunteer.coordinator' email address but maybe Jane could keep an eye on this as well. She also needs to learn how to use 3rings - again, this is probably best learned from Jane if she has the time. I believe Betty has the old (loan) machine, and if Chantel needs a machine urgently, she can just use this, logging in as manager (Betty has the password which should maybe then be changed). She can then access 3rings via web browser (she needs an ID to be set up) and can access the email by logging in via a browser to webmail.siophavards.cymru She can equally well use a different machine. Jane has the email password. When I'm next down in mid-February I can set the machine up with her own login. We are about to go away for 10 days, back on 11th Feb, but will have a laptop with me so can handle any queries.  Brendan. 30/01/2023, 11:13 - Hugh McCormack: Morning Chris, re adding the news to the NL, what's Chantel's surname and any (brief) background? Thanks 😊 30/01/2023, 11:19 - Jane Thomas (Havards): What is Chantelle’s start date Chris? I suggest I sit with her in the office and go through the 3 rings set up and hand over. I will add her to 3 rings today. 30/01/2023, 11:19 - Jane Thomas (Havards): And send email explaining I am doing that for her to have a look but not to make any changes immediately. 30/01/2023, 17:55 - Hugh McCormack: Evening all..... managed to lock myself out of the house, so will join u as soon as! Hugh 30/01/2023, 18:04 - Jessica: I hope you get in soon Hugh!! 30/01/2023, 18:10 - Cris Tomos: I am driving home now. Tried joining off hands free - no joy!🙁 Will join once home. 30/01/2023, 18:46 - Clive Hooper: Great news re volunteers coord eventually got to Auckland after a 48 hr delay/stopover in Singapore because of the Auckland floods!!! 30/01/2023, 19:16 - Hugh McCormack: Happy Landings Clive et Al! 30/01/2023, 19:22 - Hugh McCormack: Newsletter: I will adjust and send over tomorrow to Chris & Jessica. Then it'll come over to you Ros for translation please. After that it'd be ready for the website (& Facebook?) and for Mailchimp distribution. I feel speed with latter is key otherwise news will be old news and impact be reduced if there's a delay in it going out. So should we take it back in and get our own Mailchimp account? Cheers Hugh 31/01/2023, 11:58 - Brendan Blake: We have to do something to ensure our newsletters get out promptly when ready. I could set up a mailchimp account, but to be honest, I am just too busy at present to take something else on. However, I have just called one of our volunteers who I have been meaning to call for some time This is Sam Mirza. I have just had a long chat, and he would be willing to set up a mailchimp account and take over sending the newsletters. He sounds quite switched on albeit his main skills are VMWare - he works for VMware. Only lived in Dinas for about a year after a spell in the states, originally from Leicester. Does anyone have any objection if I work with Sam to get our newsletters set up on our own Mailchimp account? 31/01/2023, 12:01 - Brendan Blake: As we only have about 500 contacts we can use a free account (1,500 emails per month). The only downside seems to be you have to have a mailchimp logo at the end. Or we could pay £122 (+VAT?) per year for the "essentials service." 31/01/2023, 12:01 - Brendan Blake: I'll put this into an email so Ros sees it. 31/01/2023, 12:02 - Brendan Blake: By the way - the last newsletter that was actually sent was something like 6th December - the Christmas email was never sent. 31/01/2023, 12:02 - Jane Thomas (Havards): Yea good idea to use Sam by the sound of it 31/01/2023, 12:23 - Cris Tomos: Thanks Brendan - it's a yes from me for Sam! Also to pay for the basic Mailchimp and put against the Enhancing Pembrokeshire grant for year one! It will be an invaluable tool for promoting special offers to customers and shareholders - making people feel part of the Havards Family Community Group! 👍 Diolch Cris 31/01/2023, 13:58 - Hugh McCormack: Well, it's a definite yes from me. Let's take up that offer and pay the £120 to drop the mailchimp logo. Altho I didn’t know for sure that the Xmas one hadn't gone out, as we didn't receive our copies I thought this was likely. A missed opportunity to communicate with our members. So let's do this. 👍 Hugh 31/01/2023, 17:22 - Chris Morgan: No logo it is. Go ahead Brendan 31/01/2023, 19:16 - Brendan Blake: OK - thanks all. Will go ahead. When newsletter is ready I will ask Sam to get it out. I am slightly against paying until we've tested out this new route. The logo isn't a major issue - see an example from Cris' pub newsletter. We do need to avoid unnecessary expense to ensure the shop is viable. 01/02/2023, 14:09 - Chris Morgan: I need your help please. Other than Jane who is acting as interim assistant shop manager, can you in future discuss stock items, suppliers etc with either me or Jessica rather than Betty. Betty is getting her head around who are suppliers are and the prices they are charging but needs uninterrupted time to do that. In the meantime we can if you have alternative suggestions we’ll investigate and check that they mean all the things we need of a supplier. Item, quality, price then SKU number, bar code, vendor terms and conditions, credit and invoicing, use of EDI for ordering and invoicing etc. then present to Betty with a viable option she can either use or reject. There is a lot we can improve in terms of suppliers and the recent garden tap was a prime example so please keep coming up with suggestions. As an example John and I are off to see a bulk nail vendor this week. 03/02/2023, 09:11 - Brendan Blake: Great to see the newsletter is out! It has reached me here well North of the Arctic circle. Thanks very much. Hope to catch up next time I'm in Newport. Brendan 03/02/2023, 09:14 - Brendan Blake: I just sent the above message to Sam. So for once we got it out fast. I decided not to take out a subscription, so you can see the MailChimp logo if you page to the end. We can discuss at a Committee meeting whether that's worth it. Brendan. 03/02/2023, 13:14 - Hugh McCormack: That's great news - and can confirm we've both received ours here in Notts too. Excellent. Thanks to Sam for being so prompt. 03/02/2023, 13:17 - Hugh McCormack: Personally the mailchimp logo is so small and at the bottom of the message. It doesn't bother me. So my reco is not to take out a sub at this point, unless putting cost against one of the grants we've received makes sense. HAGWE all! 04/02/2023, 00:01 - Chris Morgan: Ring cameras on special off till 14/2. @ £40 plus £3.50 Per month for cloud services and Storeage. That’s a saving of £10 off the normal camera price. Proposal is for 4 devices Yes/no please Cm 04/02/2023, 04:24 - Jane Thomas (Havards): Yes 04/02/2023, 07:15 - Betty Fells: Yes 04/02/2023, 07:28 - Cris Tomos: Yes👍 04/02/2023, 08:44 - Jessica: Yes 04/02/2023, 08:46 - Chris Morgan: Thank you I’ll place an order today. Cm 06/02/2023, 16:07 - Hugh McCormack: Hi all, sorry for late notice, but will need to sit out tonite's meeting. Cousin announced he is in town and invited for dinner. So I won't say no. Re: last week's newsletter - great effort and contribution by a concerned. Thank you. Also timing for next wld be draft last week 06/02/2023, 16:10 - Hugh McCormack: Oops.... last week Feb, so daft 28th, and out by end that week? Could hold the presses til 6th or 7th but only if there was an announcement or 3 pending. Thereafter I'm away until end March. So March NL would have to be early April...... Thanks and see you next week. Hugh 06/02/2023, 16:23 - Brendan Blake: Hi all, apologies for this evening, but still in Tromso. Managed to get a glimpse of the Aurora but now cloudy. Oh well. Can someone (Chris?) please pick up the request for a phone interview tomorrow - as per my email. 06/02/2023, 16:26 - Cris Tomos: Helo bawb - sorry to say I have another asset to buy this evening in a public meeting! All fun and games! 06/02/2023, 16:26 - Cris Tomos: 06/02/2023, 16:26 - Cris Tomos: 08/02/2023, 15:37 - Jessica: 08/02/2023, 16:24 - Chris Morgan: Wow. Love that. 08/02/2023, 16:31 - Jane Thomas (Havards): Is it the wooden storage we are looking at or the scales? Wooden drawers I love. 08/02/2023, 17:47 - Jessica: There is a screw or a nail on each drawer and the scale is for weighing them out for selling by the kg 08/02/2023, 17:47 - Jane Thomas (Havards): Might be a bit difficult to read the scale? 09/02/2023, 12:35 - Cris Tomos: Hi all, a very short notice message from the Welsh Government Health Ministers Office wishing to call into Havards tomorrow at 12.30pm to meet staff and volunteers. Sounds a flying visit - BUT great that we are catching the ear of Welsh Ministers with your work. Anyone around? Will this be ok with you Betty and staff? When you have a chance let me know. Diolch Cris 09/02/2023, 12:36 - Cris Tomos: Hi Cris I hope you and the family are keeping well. A slot has come up for Eluned to visit a local business tomorrow, and as she is passing from Fishguard to Cardigan, I wondered if she might be able to drop by Havards in Newport? We’ve been following progress, but it would be lovely to hear how things are going. I know this is short notice, but would be grateful if you felt Eluned could visit and meet some of those involved in bringing the project together. I’d expect the visit around 12.30/1pm. Please let me know if that is convenient? Kind regards Marc MARC TIERNEY Rheolwr Swyddfa/Office Manager ELUNED MORGAN AS/MS 19, Cartlett, Hwlffordd/Haverfordwest, SA61 2LH 0300 200 7389 09/02/2023, 12:37 - Chris Morgan: Hi John. I’m returning to Wales this evening so can be there to meet and smile. 09/02/2023, 12:37 - Chris Morgan: 😁 09/02/2023, 13:58 - Cris Tomos: Thanks Chris - I will go back to Marc to confirm that we will welcome the minister and get some photos. We will have to look at a Health or Wellbeing angle - volunteering - keeping active.....? 09/02/2023, 16:48 - Jane Thomas (Havards): Can we have a roll call of who can be there? I’d like to go in and help tidy up earlier but not to be there for the visit - Welsh speakers probably preferable? 10/02/2023, 12:00 - Cris Tomos: Hi Chris and Betty - I am leaving Narberth now coming off a Community Wealth Zoom with Beth Waters MP - I will be there at the shop at 12.45pm Thanks Cris 10/02/2023, 12:14 - Chris Morgan: 👍 12/02/2023, 09:49 - John Harries: Hi Chris Please would you let me have the number for the Solar company - thanks for trying to send it to me when we were in Havards but it did not reach me. John 12/02/2023, 10:30 - Chris Morgan: Done. Email and txt 13/02/2023, 15:28 - Brendan Blake: Hi all, we are visiting our son and family this evening, so I apologise, but I won't make tonight's call. Let me know if anything is needed on the IT front. 13/02/2023, 17:19 - Hugh McCormack: And it might be a call--off from me too, unless our broadband reattaches itself. I have berated Virgin, but, so far, no positive outcome. Normal mobile phone connection prob won't suffice. I will join if I can. But if not, like Brendan, let me know if there's anything immediate needed. Cheers Hugh 13/02/2023, 18:53 - Hugh McCormack: I'm trying to tether, but that too looks unlikely. Soz. 13/02/2023, 18:54 - Jessica: Don’t worry Hugh 13/02/2023, 19:20 - Cris Tomos: 13/02/2023, 19:31 - Jessica: It’s lovely - but I’m a bit scared!! Perhaps this is phase 2? 13/02/2023, 20:48 - Jane Thomas (Havards): Sorry had to leave rather abruptly earlier. Hope you reached a conclusion ok. 14/02/2023, 10:09 - Cris Tomos: As mentioned last night I had an interview with Eamonn Holmes yesterday morning about buying the pub in Crymych! Here's the item below - what fun! 14/02/2023, 10:12 - Cris Tomos: 14/02/2023, 12:34 - Brendan Blake: Sounds like real progress - well done! 14/02/2023, 12:36 - Brendan Blake: Have had a couple more promises of investments in recently. £1000 - form is in today, waiting for payment. Plus a possible £3k mentioned in an email from Lizzie Bingham (Lamplugh / Howell families ). That would all help with building up the matched funding. 14/02/2023, 13:31 - Jessica: It certainly will!! Thanks Brendan. On another topic, conscious you have been away but have you had a chance to look at the merchandise analysis yet? Would a chat be helpful in making progress? 14/02/2023, 19:19 - Cris Tomos: 14/02/2023, 19:20 - Cris Tomos: Floss - Ros' dog was well behaved!!! 👍🌟😄 14/02/2023, 19:23 - Brendan Blake: Is that the Health minister's visit? 14/02/2023, 19:30 - Jessica: Great Pic!! 14/02/2023, 19:31 - Cris Tomos: Yes indeed Brendan, her name is Baroness Eluned Morgan Senedd Member and Health Secretary for Wales. Baroness Morgan of Ely! 14/02/2023, 19:31 - Cris Tomos: Eluned was interested in the community ownership model and social prescription ideas of volunteering for local social enterprises such as Havards. 👍 16/02/2023, 11:16 - Cris Tomos: 16/02/2023, 11:17 - Cris Tomos: Hi all - this photo and comment from Eluned's assistant - Marc - just sent to me now. 16/02/2023, 12:00 - Jessica: Lovely!! 16/02/2023, 12:43 - Hugh McCormack: That's a 'keeper' for the next NL I reckon 16/02/2023, 14:08 - Cris Tomos: And these in from John - Diolch John. 16/02/2023, 14:08 - Cris Tomos: 16/02/2023, 14:08 - Cris Tomos: 16/02/2023, 14:08 - Cris Tomos: 16/02/2023, 14:08 - Cris Tomos: 16/02/2023, 14:08 - Cris Tomos: 16/02/2023, 14:08 - Cris Tomos: 16/02/2023, 18:16 - Chris Morgan: I’ve an internet fault that is limiting my access to email ( all email accounts) and web access. Engineer is due on Monday lunchtime. Till then if it’s urgent please phone me. Ta. Chris 17/02/2023, 21:14 - Chris Morgan: What does being a community owned Siop mean? How does it differ from when it was a commercial concern, if at all? If there is a difference what attributes, activity, look/feel, how we ‘service’ our customers. If we don’t do it today what should we be doing in the near future? Part of that thinking might be the use of volunteers in the shop and their role. Many customers still question or seek confirmation that we are now community owned. How do we communicate that difference? Give it some thought please and be ready to discuss on Monday. 19/02/2023, 21:52 - Cris Tomos: https://www.facebook.com/586263271398379/posts/pfbid02qiuz1g3KUQJe4mKnZm1tvNLDkbGxzTxfW84SCCUZbkhtbKvjZaLHzniujUnhnaHTl/ 20/02/2023, 12:04 - Brendan Blake: I've just put a short item about Eluned Morgan's visit up on the news page of the website, with a photo and link to the Pembrokeshire Herald news item. I've also added a line about it on the home page, linking to the news item. I've updated the home page to remove some old references. Brendan! 20/02/2023, 12:10 - Brendan Blake: In response to Chris' excellent question on how to differentiate a community shop from a regular shop, here are a couple of thoughts: (1) There IS STILL a shop. It would have been sold off and lost - we need to hammer that one home. (2) Pricing: Can we keep the prices down during the "cost of living emergency" and demonstrate they are kept down? That's a huge plus if so (but of course, we must remain viable). Are our prices still the same as last year, or have they gone up? We should be clear on the website and in newsletters. (3) We get involved in ventures that a regular shop would not - be that hosting the new banking branch Cris has mentioned, offering opportunities for volunteering with the associated benefits including health benefits etc. We have a string of areas that fall into this this category and we should list them, and make sure we communicate them. So that's my input. 20/02/2023, 12:11 - Brendan Blake: FOR THIS EVENING: Have we got any more information on how trading is going? Can we have a report on trading in January and February and how it compares with last year (assuming we got the data from Bryce and Sonnie). VITAL WE KEEP AN EYE ON THIS - I would have thought. 21/02/2023, 11:41 - Cris Tomos: More communities inspired by Havards - see this pub purchase. I am meeting with the community this evening. 21/02/2023, 11:42 - Cris Tomos: 22/02/2023, 14:04 - Chris Morgan: We are about to advertise for the assistant manager once the job description has been reviewed. 2 to 2.5 days a weeks. If you have thoughts as to suitable candidates or where the job advert can be placed to attract a broad range of candidates please let me know. 01/03/2023, 11:12 - Chris Morgan: Vinyl signs can be done by Boomerang sign’s Crymych and by Easter provided they have an outline of what we want by Monday. 01/03/2023, 12:47 - Hugh McCormack: Hi Brendan - just a prob opening the job ad for the Asst Manager. It has opened, but very reluctantly. Might be bandwidth here in Nottm I guess but thought I'd report.... 01/03/2023, 12:49 - Chris Morgan: Fire survey booked for 10 march at 10:30. They have given £25 off the £250 standard fee. 01/03/2023, 12:57 - Brendan Blake: Hi Hugh, opening in a new browser (where it isn't in the cache) took me less than a second here. The file is 122k bytes in size, so even if you have slow broadband it should not take more than a second or two. Might be the wifi? If anyone else has a slow experience, please let me know. 01/03/2023, 13:01 - Jane Thomas (Havards): I couldn’t find it on website when I looked. The problem is most people will probably not be starting from scratch 01/03/2023, 13:20 - Brendan Blake: You need to start at the first flash at the top of the home page, and click the link. 01/03/2023, 13:25 - Hugh McCormack: Thanks Brendan.....it baulked twice and then opened. So it might just be "local" conditions. I'm including a direct link in the Newsletter ..... 01/03/2023, 15:56 - Chris Morgan: Plants are being delivered tomorrow. Hanging baskets ordered will be with us MIS May. Any earlier and it would be a waste as plants this time of year would go over and summer through to autumn replant would be needed in May. 02/03/2023, 19:50 - Betty Fells: 02/03/2023, 19:51 - Jane Thomas (Havards): Really nice to see! 02/03/2023, 19:57 - Jessica: Really great! Brilliant accolade John 06/03/2023, 09:40 - Jane Thomas (Havards): Hello all - can someone with access post the assist man job on Facebook Newport and dinas please? If it has been done I haven’t seen it which means others may not have also. 06/03/2023, 11:43 - Chris Morgan: Topic for this evening Havards Community Gardening Club. Please review actions from last week and try to get progress if not yet touched. Diolch. Chris 06/03/2023, 12:46 - Brendan Blake: All, can I send my apologies, but I can't make this evening's call. I am in N. Yorkshire for a funeral, and will be travelling back. 06/03/2023, 14:34 - Chris Morgan: Hi Brendan. Hope it all goes well today. Thanks for the notice 06/03/2023, 18:40 - Hugh McCormack: Hi all, as I suspected I've been timed out this evening. Sorry I can't join u tonite. The Newsletter is pretty much ready to go. If there're no more changes, let me know and I can send on to Sam. Jane and I have worked up a draft Mission/Charter - incorporating comments as we developed it. So over to the group to discuss, amend, rejig. The job ad: Sam has the English/Welsh version of the email plus the Job Description. I've asked him to let us know when he can mail this. Plus I've alerted Sam that the NLetter will also be shortly with him. Think that's about it. See you in 4 weeks time. Cheers Hugh 06/03/2023, 18:49 - Jessica: Go on the newsletter and JD Charter we can discuss when you are back 06/03/2023, 19:02 - Hugh McCormack: OK, will do..... 07/03/2023, 23:35 - Chris Morgan: Staff badges are ordered. This are clip or pin name badges and inserts that can be printed on the printer for a professional look 13/03/2023, 12:15 - Cris Tomos: Hi All, Here's the link to the TV programme from the German film crew. The Havards story starts 18.20 minutes into the programme. Well done all (only strange note is that to us opening a cafe! They misunderstood that! ) Diolch Cris 13/03/2023, 12:16 - Cris Tomos: Dear Chris and Kris, and Kristina, I hope all is well in Newport and beyond! Just to send you the link to our story. I hope you like it! Fred and I have very fond memories... All the best, Birgit https://www.dw.com/en/focus-on-europe-spotlight-on-people/program-17862974 13/03/2023, 12:17 - Cris Tomos: Then this evening I am out helping the Young Farmers in Penparc near Cardigan to set up a cooperative for affordable housing. Sorry to miss the meeting tonight! Too many projects and March being the end of the financial year! 13/03/2023, 12:18 - Cris Tomos: 13/03/2023, 13:37 - Jessica: Busy Cris!! Well done though. 13/03/2023, 17:37 - Brendan Blake: Hi all, I am away in Somerset with friends for a few days. I will try to join the call for half an hour. If there are any actions for me, can we please handle them before I have to leave. 16/03/2023, 09:11 - Cris Tomos: Helo bawb / Hi All - I hope the meeting went ok on Monday evening. Please let me know if there are any actions I need to pick-up on. So this Monday coming we are launching the share offer for Tafarn Crymych Arms - and guess who will be fronting it! Yes me! Again sorry it is so hectic - let me know if there is anything that I need to sort. I have lost the link to the shared drive to see the action list - I can read that rather than take someone's time up to see what's what. Do we need to appoint a clerk of works / project coordinator for the building works associated with the COF grant? Cofion / Regards Cris 16/03/2023, 10:11 - Brendan Blake: Cris - all the best with Tafarn Crymych Arms. I just checked the Havards google drive, and you are still registered for access. This is with your gmail address, cristomos831@gmail.com If you go to drive.google.com and check you are signed in with that address, you should see the Havards folder. If not, I can send you another link, I guess. 16/03/2023, 15:36 - Cris Tomos: Thanks Brendan, I will have a go! Cheers. Then this evebing I agreed a while back to do this talk! These things suddenly pounce!!!🙈😎👍 16/03/2023, 15:37 - Cris Tomos: 16/03/2023, 15:38 - Cris Tomos: Siop Havards will naturally feature!!!🌟 19/03/2023, 07:46 - Jessica: Hello everyone - there is a chamber of trade meeting at Blas on 27th March, 6:30pm. I am away so unfortunately cannot attend. Can someone else? 20/03/2023, 10:15 - Jane Thomas (Havards): I’m sorry I can’t make meeting tonight all. 20/03/2023, 10:31 - Clive Hooper: Hello all I’m back. !!!! Just to say we have some important discussions tonight so if people could attend that would be great. Jane noted your comments about attendance we can catch up later Clive 20/03/2023, 15:57 - Brendan Blake: I'm also back (but only from Somerset!) Will be there! 20/03/2023, 16:02 - Jane Thomas (Havards): Welcome back Clive! 20/03/2023, 17:31 - Clive Hooper: Thank you Jane great to be back enjoying this balmy weather!!!! 20/03/2023, 17:38 - Jane Thomas (Havards): 🤣🤣🤣🤣🤣🥲🥲🥲 20/03/2023, 17:42 - Chris Morgan: Chris Morgan is inviting you to a scheduled Zoom meeting. Topic: Havards SHGT 2nd qrt Governance committee meeting Time: This is a recurring meeting Meet anytime Join Zoom Meeting https://us02web.zoom.us/j/85947344646?pwd=aEFiVlpzaXpHYWN2cW9GeGpPVDNSQT09 Meeting ID: 859 4734 4646 Passcode: 778045 Meeting ID: 859 4734 4646 Passcode: 778045 Find your local number: https://us02web.zoom.us/u/kbr6abbD6 25/03/2023, 23:18 - Chris Morgan: The art of up sell and cross sale. Yes this is the extreme however we do need to up the average sale income. https://vm.tiktok.com/ZMYCKAo5q/ 29/03/2023, 11:16 - Brendan Blake: CHAIRMAN'S NEWSLETTER: This is now on the way out. Sam had not received a payment method for mailchimp and was waiting for that, but in the end we decided not to use mailchimp but to send directly from our server. Most of you will already have received the newsletter and Treasurer role description now. We've used up our hourly email quota, so best not to send emails using siophavards.cymru for the next hour. Any problems - let me know. 29/03/2023, 12:41 - Brendan Blake: If anyone has not received the Chairman's newsletter, please let me know. All copies now sent. 29/03/2023, 13:16 - Cris Tomos: Thanks for the work on this Brendan - yes got it. Cheers Cris 29/03/2023, 13:53 - Jessica: And thank you especially from me Brendan. 29/03/2023, 20:11 - Clive Hooper: Yep I got it too 29/03/2023, 21:10 - Hugh McCormack: From a southern point on the African continent...... haven't seen it yet, but will keep looking. Back this weekend. So see you all Monday. HAGWE everyone 29/03/2023, 21:11 - Chris Morgan: Been to a digital marketing course, loads of ideas to discuss with you :-) 30/03/2023, 17:53 - Chris Morgan: Betty sent me this - I agree with sentiments 30/03/2023, 17:53 - Chris Morgan: This is one of my favourite ironmongery shop at st fagans - you really have to pay a visit with Leslie https://museum.wales/collections/online/object/96390806-c05b-3c26-a71f-e75515b1f049/ 30/03/2023, 17:54 - Jessica: I just saw a couple of window displays In Amsterdam. First an ‘old’ one 30/03/2023, 17:54 - Jessica: 30/03/2023, 17:54 - Jane Thomas (Havards): Thanks for this - has the job been accepted? Haven’t seen an email regarding the successful applicant? 30/03/2023, 17:54 - Jessica: Then a ‘new’ one ! 30/03/2023, 17:54 - Jessica: 30/03/2023, 17:55 - Betty Fells: Looks like James’s workshop :) 30/03/2023, 17:55 - Jessica: Everyone was taking pictures of it! They loved the contract 30/03/2023, 17:55 - Jessica: Yes!!! 30/03/2023, 17:56 - Jessica: Whoops not contract - contrast 30/03/2023, 18:06 - Jane Thomas (Havards): Still think we need a nice tin bath window display 03/04/2023, 17:49 - Hugh McCormack: Hi all, back from ZA, but more than a bit banjaxed. I'd like to postpone my reappearance until next week if that's OK. Sorry for late notice. (Btw, thinking of newsletters, I don't think I've received the Chairman's Newsletter) Happy Easter everybody. Cheers Hugh 03/04/2023, 17:51 - Jane Thomas (Havards): So sorry for the short notice but I am also not available tonight - v sorry! 03/04/2023, 20:45 - Cris Tomos: Shwmae, sorry not to have been withyou. Anything to action, please send on. I hope the shop is buzzing over Easter holidays! The pub share offer went well with the launch on Saturday and £58,400 came in! Thanks for the support! Hwyl Cris 05/04/2023, 09:28 - Chris Morgan: Support dark skys. With the longer evenings now upon us is there any reason why we leave the shop window lights on at night? Chatting to Paul ( council leader) yesterday it’s a topic that come up and coincidentally our current holiday rental visitors are here in this part of Wales to experience the dark skies we are blessed with. Please raise any objections or support this thread I’m proposing that we switch off the lights along with all the other lights at the end of trading from tomorrow night. 05/04/2023, 09:40 - Brendan Blake: I strongly support Dark Skies - especially in Newport, where there are some of the best Dark Skies in UK. My support goes back a long way. See https://naeg.org.uk/2010/06/18/newport-has-one-of-the-darkest-skies-in-uk-official/ - the National Park didn't realise what an asset it had, but finally it woke up. https://naeg.org.uk/2015/10/23/at-last-action-on-dark-skies-by-pcnpa/ 05/04/2023, 09:41 - Brendan Blake: So all of us should try to minimise lighting at night and ensure we use fittings which don't spread light upwards. Good if Havards could be able to advise. 05/04/2023, 09:41 - Jane Thomas (Havards): Fine with me 05/04/2023, 09:43 - Cris Tomos: I see that Siop Havards' planning application has had a write up! https://www.westerntelegraph.co.uk/news/23433237.havards-ironmongers-community-shop-newport-plans-extension/ 05/04/2023, 13:26 - Chris Morgan: Great. I think we have a consensus that lights off at the end of the opening hours certainly for the summer, then look for better window lighting and timers for the winter months if indeed we want to light outside trading hours. 05/04/2023, 13:31 - Cris Tomos: Great - possibly we should put a sign up on the window to say that we are supporting this and on the website - then in the next Newsletter? To also say we sell small torches to help you navigate the streets of Newport after dark when most lights will be turned off!😁🌙 05/04/2023, 13:40 - Chris Morgan: We’ve taken delivery of paddle boards. Great idea Betty. Upsell cross sell to wet suits is obvious less so is the waterproof phone bag. See below and the buoyancy aid both essential if they find themselves drifting out to sea in an offshore wind. 05/04/2023, 13:41 - Chris Morgan: 05/04/2023, 15:48 - Cris Tomos: 06/04/2023, 07:44 - Betty Fells: We have already got these in stock :) 06/04/2023, 07:47 - Betty Fells: 06/04/2023, 07:51 - Betty Fells: 06/04/2023, 07:52 - Jane Thomas (Havards): Holy moly! I’m so sorry we are leaving today and cannot help! 06/04/2023, 10:49 - Chris Morgan: Hi Betty, What are they listed under as I searched phone, waterproof and didn't find them 10/04/2023, 00:28 - Chris Morgan: Just a reminder no meeting this week of the committee 17/04/2023, 18:06 - Chris Morgan: https://us02web.zoom.us/j/85394788568?pwd=U0NKWkdjbVVjcVhUUS9RcjRWMm9IUT09 17/04/2023, 18:11 - Brendan Blake: Can't joinh meeting. I am being told the host has another meeting in progress????? 17/04/2023, 18:11 - Hugh McCormack: Me too.... 19/04/2023, 17:53 - Jane Thomas (Havards): Hi all - I have just left the shop and tried to use the hand held Tower Vacuum cleaner. Even after emptying it first more dirt flew out of the top while it was in operation than got sucked up. 😆 please can I suggest we replace it? We have a large blue one in stockroom but not sure that’s any good for nooks and crannies around the shop. 19/04/2023, 18:04 - Chris Morgan: Hi Jane. That’s a good idea. Claire and I are putting a fairway order together on Friday I’ll see if they stock one. What type are we replacing? Ie is it a Henry type device or more mobile to reach the back or shelving or more floor centric? Would a Henry do the job? 19/04/2023, 18:06 - Jane Thomas (Havards): The blue one in the stockroom is similar to Henry but bit bigger. I think a stick one may be more useful inside the shop as it ticks away tidily without a cumbersome hose. May be better to consult with Betty? 19/04/2023, 18:10 - Jane Thomas (Havards): Also - there is no one on the rota for tomorrow opening in the manager slot - I can be there to help with order when it comes from home hardware but can’t get there to open tomorrow. 19/04/2023, 18:16 - Jessica: It’s me tomorrow - so sorry I kept forgetting to add to three rings 19/04/2023, 18:16 - Jessica: What time do you get there to open up? 19/04/2023, 18:23 - Jane Thomas (Havards): I got there at 8.30 today and had everything outside ready by 9. You can also get there later and just get it out in between customers. 19/04/2023, 18:34 - Jane Thomas (Havards): Clare just let me know she will be in by 9 tomorrow and can open up so whatever time suits you. 19/04/2023, 21:05 - Jessica: Thanks Jane - I will get there early anyway 19/04/2023, 21:54 - Jane Thomas (Havards): See you tomorrow! I’ll be in by about 10.30 if the delivery has come by then 19/04/2023, 22:03 - Hugh McCormack: We have a Henry vacuum going for free to anyone who wants it. In fact it's so old it's not even branded Henry- a museum piece that still works. But is heavy and cumbersome and not easy to store. Which is why it's going to a better place, for free. Any interest? 19/04/2023, 22:04 - Jane Thomas (Havards): Kind offer hugh but probably not best fit for the shop 19/04/2023, 22:07 - Hugh McCormack: Thought not. It's still going strong, so loath to junk. If anyone else in the group (or someone you know) wants it, you know where I am. 19/04/2023, 23:07 - Jessica: Put it on freecycle Hugh - waste not want not! 23/04/2023, 13:20 - Chris Morgan: Just spotted a new item for the coronation ear ear https://vm.tiktok.com/ZGJmmXqGa/ 24/04/2023, 08:30 - Jane Thomas (Havards): Apologies I won’t be able to join zoom tonight - sorry! 24/04/2023, 18:15 - Betty Fells: Dear All, just to say a big thank you for holding the fort whilst I had some time off!🤗 diolch yn fawr iawn pawb 24/04/2023, 18:27 - Jessica: Dim problem Beti - it was a pleasure and good fun 25/04/2023, 11:08 - Betty Fells: Dear all, anybody available to cover lunch please on Thurday and Friday this week please? 27/04/2023, 17:03 - Hugh McCormack: 01/05/2023, 17:14 - Chris Morgan: The current Zoom call details for 2nd Qrt 2023 (April to end of June) Topic: Havards SHGT 2nd qrt Governance committee meeting Time: This is a recurring meeting Meet anytime Join Zoom Meeting https://us02web.zoom.us/j/85947344646?pwd=aEFiVlpzaXpHYWN2cW9GeGpPVDNSQT09 Meeting ID: 859 4734 4646 Passcode: 778045 Meeting ID: 859 4734 4646 Passcode: 778045 Find your local number: https://us02web.zoom.us/u/kbr6abbD6 Please don’t try old links or expect previous links to work – they have expired much the same as Monty Python’s parrot. 07/05/2023, 16:43 - Chris Morgan: https://www.princescountrysidefund.org.uk/how-we-help/rural-communities/ 07/05/2023, 16:54 - Jessica: Ahh interesting 07/05/2023, 17:18 - Betty Fells: Spring application is closed, but The next funding round will open in Autumn 2023 08/05/2023, 17:56 - Chris Morgan: Just a reminder no meeting this week. 08/05/2023, 17:57 - Brendan Blake: 👍 10/05/2023, 19:26 - Hugh McCormack: Newsletter News: it's been sent out. I've got mine; have you received yours? If not I can forward. Hugh 10/05/2023, 19:26 - Jessica: I have one 10/05/2023, 19:27 - Chris Morgan: Yes thanks 10/05/2023, 19:34 - Betty Fells: Paddleboard deal has been promoted on Insta, cant see it on Facebook. Can somebody put a post up please. Diolch 12/05/2023, 13:08 - Betty Fells: 12/05/2023, 13:10 - Jane Thomas (Havards): That’s fantastic! Well done and thank you John and everyone involved 12/05/2023, 13:48 - Brendan Blake: Absolutely brilliant! Well done John. 12/05/2023, 16:56 - Chris Morgan: Nice 🤗 13/05/2023, 14:37 - Chris Morgan: The pace of business is increasing and we need more staff/volunteers in the shop specifically the following. A stock check if the wetsuits is needed, someone who is happy working up in the shop loft and calling down to Betty the results of count and sku numbers. This is urgent. ASAP we need at least one volunteer each day covering the shifts. We also till we have an assistant manager in place Betty’s days off covered. This week it’s Friday and Saturday, I’ll cover the Saturday shifts. We need someone for Friday. Back office stock processing. Clover/Mission Control knowledge to help process existing orders such ad kitchen craft and Bulk hardware. Please use 3Rings to place your coverage times for the above. Many thanks. Chris 13/05/2023, 16:14 - Jessica: Website inspiration from our fellow CBS very tempting …. https://www.carymor.wales/retail-shop 15/05/2023, 15:20 - Brendan Blake: I assume we are having a call today? Quick mind dump of things to consider: Newsletters / must have adequate notice for newsletter / please don't pressure volunteers who are in demanding jobs. AGM: V. good response to yesterday's reminder about the AGM - 56 already said they will attend, so with committee we are 99% sure to be quorate even assuming 30% dropout / High proportion by Zoom, need to send Zoom link at least 48 hours before meeting / need to ensure good zoom coverage - Clive close to and in front of a laptop with second laptop to show attendees? Have we a good enough upload speed in the Memorial Hall? Clive probably has most of that on agenda. Brendan. 15/05/2023, 15:32 - Cris Tomos: Thanks for the update Chris, do you wish for me to prepare a press release to request more volunteers/occasional/On call staff? I know several of the community pubs now have a "stand-by" pool of staff to call on if there are high level of visitors? With the recent spring festivals we recruited 3 new bar staff in Hermon. I could ask the Llwyngwair Pub in Tydrath to put out a call for Havards Stand-by volunteers and staff - the Llwyngwair Pub is also home to the rugby club and we could ask if they had contacts for support staff? Talk this evening. Hwyl Cris 15/05/2023, 15:36 - Cris Tomos: Thanks Jessica, Car y Mor won their category in the St Davids awards in Cardiff last month. I was in the ceremony with the Cwm Arian Renewable Energy Cooperative - we got to the last 3 in our category. What about Siop Havards being nominated for the 2024 St Davids Awards? The nominations are now open - should we put the shop forward for one of the categories? https://www.gov.wales/st-david-awards/nominate 15/05/2023, 15:37 - Cris Tomos: 15/05/2023, 15:38 - Jessica: Excellent plan Cris! 15/05/2023, 15:41 - Jane Thomas (Havards): Very simple and easy to browse 15/05/2023, 17:01 - Chris Morgan: Yes to meeting 15/05/2023, 18:04 - Brendan Blake: Ros, Jane and I are in a meeting. Is it the right one? 15/05/2023, 18:05 - Hugh McCormack: Trying to join.... 15/05/2023, 18:07 - Cris Tomos: Hi all, out of another meeting now! - another community pub purchase in the area! Will join once home! Hwyl. Cris 15/05/2023, 18:43 - Jessica: Sorry everyone - not only have I lost my specs, but our internet is down and my phone is out of battery. If I go to plug in I lose signal. Will catch up with you tomorrow Clive 15/05/2023, 18:43 - Chris Morgan: 👍 15/05/2023, 20:18 - Jane Thomas (Havards): Hope tomorrow is a better day Jess! 15/05/2023, 21:30 - Jessica: Thanks Jane! So do I! It started well - just to fool me! 22/05/2023, 17:13 - Jane Thomas (Havards): What time do we need to arrive to set up hall? 22/05/2023, 17:13 - Jessica: 6pm 22/05/2023, 17:22 - Jane Thomas (Havards): Thx 22/05/2023, 18:31 - Brendan Blake: Hi all - I just connected to zoom early as discussed. There are 5 attendees already - but no picture from hall yet. 22/05/2023, 18:41 - Jane Thomas (Havards): There will be in a moment 22/05/2023, 18:41 - Brendan Blake: Seems to be working, but be aware that the early joiners on zoom can hear you setting up for the meeting! 22/05/2023, 18:54 - Brendan Blake: Up to 24 zoom connections now. 22/05/2023, 18:55 - Brendan Blake: Maybe say something occasionally? 22/05/2023, 19:07 - Brendan Blake: Is it not possible for the speaker to be in front of Clive's laptop? - can't see anything 22/05/2023, 19:13 - Brendan Blake: 22/05/2023, 19:26 - Brendan Blake: Very good view now - excellent. But sound is not brilliant! 22/05/2023, 22:04 - Cris Tomos: Da iawn pawb heno / Well done all this evening! 22/05/2023, 22:05 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:06 - Cris Tomos: 22/05/2023, 22:07 - Cris Tomos: 22/05/2023, 22:07 - Cris Tomos: 22/05/2023, 22:07 - Cris Tomos: 22/05/2023, 22:28 - Jessica: Thank you everyone 22/05/2023, 22:40 - Brendan Blake: Really went well, I think. Very well done to all. Thanks also for the photos Cris. 22/05/2023, 22:44 - Brendan Blake: But we need to learn some lessons. There were more attendees on Zoom than in person, (cased on Cris' picture) but the focus was on those in the room. The sound and picture were often bad. I couldn't hear questions from the hall and often couldn't hear the presenter. There was a time when there was a great picture with speakers and some of the audience all visible. But then the laptop was pointed at the screen again - no need - why not shar screen? Then the quality went downhill again - this affected the sound also - I suspect the laptop mike is directional. Next time the speakers need to be equipped with a decent radio microphone and someone needs to be appointed to handle pointing the camera appropriately. A family member is an expert in this sort of area, and I think we should take some advice from him or someone else. 22/05/2023, 22:46 - Hugh McCormack: Some pics from me too 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 22/05/2023, 22:47 - Hugh McCormack: 23/05/2023, 12:12 - Chris Morgan: Help please. Another order of home hardware has had items priced at our cost price rather than a sale price. The shop needs help to unravel the pricing problem and be a runner checking stock on the self. This afternoon and tomorrow is key time. Many thanks. Chris. 23/05/2023, 12:27 - Jane Thomas (Havards): Hi Chris - I will be in tomorrow but am interested to see which items as I have been putting some of them in and I understand one mistake but not multiple ones - it’s very odd! I will go at 1.30 today and see if I can help - or hinder by the sound of it!! 23/05/2023, 12:28 - Chris Morgan: Thanks. 23/05/2023, 23:59 - Chris Morgan: Brendan. Can you ensure that the claim form for the funding of the VC is not submitted by Chantel but is reviewed by yourself and the board before submission. Ta. Cm 24/05/2023, 00:01 - Chris Morgan: Specifically we need to ensure that all the documentation claimed to have been created is indeed in a useable state, that the comments reflect actual progress and sign off and that statements are in context and factual. 24/05/2023, 12:01 - Brendan Blake: TRANSLATION OF INTERNAL DOCUMENTS TO WELSH: I just want to say, I've now tested the ability of Google Translate to translate our internal documents stored in the Shared Drive. Providing the documents are saved in "Google Docs Format" you can open the document, click 'Tools', and select 'Translate' and then a language. It appears to work well. This would help ensure volunteers are able to see a welsh version if needed. We would need to use Google Docs format - easy to convert, just use 'save as'. More details here: https://support.google.com/docs/answer/187189 That would mean any updates to the original English processes would immediately take effect in the translated version. We might therefore want to think if we save these process documents in a Google drive folder accessible to volunteers rather than 3rings. 24/05/2023, 21:52 - Chris Morgan: 24/05/2023, 21:52 - Chris Morgan: Clue. There’s 6 of them. 24/05/2023, 21:54 - Hugh McCormack: Hanging Baskets and planters 24/05/2023, 21:55 - Chris Morgan: 24/05/2023, 21:55 - Chris Morgan: Prize for that man 24/05/2023, 21:55 - Jane Thomas (Havards): They look lovely! 24/05/2023, 21:55 - Hugh McCormack: Eagle eyes 24/05/2023, 21:58 - Chris Morgan: Pete is finding us a pressure reduction and timed water switch- free of charge. We did have fun with the drip water which all work but if the tap is on too high then it busted open and sprayed water on the electrics. You’d have seen me move very quickly to run the tap off this morning half expecting a shock as I did 24/05/2023, 22:18 - Hugh McCormack: They do.... remind me where you got them? 24/05/2023, 22:19 - Jane Thomas (Havards): I think it was the moyelgrove garden centre 25/05/2023, 06:58 - Chris Morgan: Indeed 25/05/2023, 07:05 - Jessica: Who’s Pete? 25/05/2023, 07:06 - Betty Fells: Peter Fletcher the ower of Penrallth Ceibwr 25/05/2023, 07:07 - Chris Morgan: Pete and Les own Penrallt 25/05/2023, 07:07 - Jessica: Ahhh good man - they look fine those baskets 25/05/2023, 08:43 - Brendan Blake: Great picture and look - summer splendour at Havards! Well done. (Have used Penrallt Garden Centre for years.) 25/05/2023, 08:50 - Chris Morgan: Clover inventory cleansing and refresh. Just to make you aware that Brendan and I have commenced a refresh of the clover itinerary. The objective is to remove obsolete items which are no longer available. Identify stock which is end of line and could perhaps be sale items and have available each supplies current offerings complete with volume discount data where appropriate. The net benefit will be 1. removing redundant data which is beginning to exceed Clover’s boundaries. 2. Have an itinerary already loaded in Clover for Jessica/Betty to select from in terms of produce they may wish to stock. 3. Track much better end of line stock and stock no longer available to order, prompting the thought of alternative supply or product. 4. Simplify the automation of auto ordering for repeat/ frequently ordered items. 5. As a second phase future frequent updates would also included purchase costs which can then be used to help determine the appropriate sale price. Overall margins and ensure the right price is charged at the till. Most of the work will be done behind the scenes or overnight and I don’t envisage any disruption to trading. I’d welcome any questions or thoughts. Cheers Chris. 25/05/2023, 09:46 - Brendan Blake: I thought the picture with the hanging baskets looked so good, that it is now on the website, replacing an older one taken in the rain. The old picture is moved to the news page. I have also reported on the AGM briefly based on Chris' note sent out to 3rings subscribers. I have taken the liberty of saying we will report on the AGM in more detail in the next newsletter. I've tweaked other pats of the text, and moved several other old items to the news page. Let me know if anyone spots anything that needs changing. 25/05/2023, 09:47 - Chris Morgan: 👍 25/05/2023, 10:22 - Jane Thomas (Havards): I’m off to help daughter move house so won’t be responding till next week. See you all Monday evening. 25/05/2023, 11:12 - Chris Morgan: Good luck and mind your back 25/05/2023, 11:14 - Jane Thomas (Havards): Thx! 25/05/2023, 12:04 - Chris Morgan: I’ve a couple of items for this coming Monday’s super short bank holiday meeting. 1. Co-oped Director. We have a candidate to discuss and if in agreement then appoint. 2. Frequency of the advisory meetings, there’s a proposal to move to monthly, say the 1st Monday of the month. Any other items to include? Diolch. Chris. 25/05/2023, 12:26 - Hugh McCormack: Hi Chris, I wld moot a fortnightly meeting: weekly is poss too frequent I agree, but monthly is prob too lengthy a gap. Briefly chatted about this with Clive and, I think, Jane at AGM. Cheers Hugh 25/05/2023, 18:38 - Brendan Blake: I think we should have fortnightly meetings, initially at least. PS are we planning a newsletter for May to report on the AGM etc? 25/05/2023, 19:40 - Hugh McCormack: I'd have thought it'd be about time, although last newsletter went out in 1st week May. So we need topics..... 1) report and pics on AGM 2) Progress on recruiting Hon. Treas. as well as news about Volunteer Co-ord 3) planning application news 4) product news 5) etc So let's fill the list up, agree timescale to publish and thence the cut-off dates for contributions, comment and edits. Howzat? 25/05/2023, 21:01 - Chris Morgan: 👍🤗 29/05/2023, 07:50 - Chris Morgan: Just a quick note to say I’ll be away with family from Tuesday through Thursday will little Comms with week. See you all on the short call this evening. Cm 29/05/2023, 08:52 - Jessica: Go well Chris 29/05/2023, 09:54 - Betty Fells: 29/05/2023, 09:54 - Betty Fells: 29/05/2023, 09:55 - Jane Thomas (Havards): Great idea Betty! 29/05/2023, 11:02 - Brendan Blake: Hi - is anyone now monitoring the treasurer email? I sent an email on Saturday, as I need an invoice made out to Pembs CC, for £3,571.63, being the amount for the first claim from the "Enhancing Pembrokeshire Grant". I've had no reply. I have now prepared the claim, (taken best part of 2 days work!) and I would like to get this sent. Thanks to all those who provided input - much appreciated. I also need approval from the Directors - you have a copy. 29/05/2023, 11:08 - Brendan Blake: On the SITR certificates, I can't get a reply by email from William. I need his approval and agreement. My email chaser has bounced back saying "message not yet been delivered to .. william@wagaccountancy.co.uk Subject: Our SHGT SITR Compliance Certificate. CAN YOU PLEASE CHECK ALL IS ACCEPTABLE?" This was a chaser - the original message was sent on 18th May. 29/05/2023, 11:57 - Cris Tomos: Thanks for your work on the EP Grant claim Brendan! 👍 29/05/2023, 12:02 - Cris Tomos: This Saturday the Crymych Pub committee celebrated reaching the goal of £175k in the bank within the 8 week deadline to 31st of May - in fact £191k in the bank! Now awaiting the COF result as full match funding in place! If not successful then the Pembrokeshire Lottery interest free loan will kick in to cover the purchase. Therefore all is ready to go for this latest community purchase in North Pembrokeshire! When stocking the kitchen with new items I will ensure that Siop Havards is used - cooperatives to support cooperatives!!!🤩 29/05/2023, 12:03 - Cris Tomos: 29/05/2023, 12:03 - Cris Tomos: 29/05/2023, 12:03 - Cris Tomos: Recognise the flags and celebratory pose!!! 😆👍🏴󠁧󠁢󠁷󠁬󠁳󠁿 29/05/2023, 12:10 - Jane Thomas (Havards): Well done Cris! 29/05/2023, 12:11 - Jessica: I can do this Brendan - and I still have the treasurer email until we get set up in new form. I’ve been away but can look at it today or tomorrow. 29/05/2023, 12:12 - Jessica: Well done!!! 29/05/2023, 12:17 - Brendan Blake: Thanks, Jessica, that's great. Also, very well done Cris! How many Community facilities have you helped save now? 29/05/2023, 15:38 - Hugh McCormack: Afternoon all..... and I'm away right now (north Cardigan) until the evening (tbc), but around for rest of week. So will probably miss the call, but will join if I can. Foldable beach trolleys! Brilliant! Well done on the pub Cris. 29/05/2023, 16:03 - Cris Tomos: I am out and about with Mrs T at the moment. Not sure if back by 6pm. Happy to catch up with agreed actions👍🌟 29/05/2023, 18:01 - Jessica: No one on the last live link - please supply new meeting link? 29/05/2023, 18:02 - Brendan Blake: I'm on a link - no one else here! What is the link today? 29/05/2023, 18:06 - Jane Thomas (Havards): I need new link via email to put in to iPad as I don’t have what’s app for iPad 31/05/2023, 18:46 - Chris Morgan: ?? 31/05/2023, 18:48 - Jane Thomas (Havards): That message was me trying to get in to the zoom meeting. Can you send a link again that we can add to calendars simply please? I seem to have been getting in by clicking on last years link except for Monday just gone 31/05/2023, 18:49 - Jane Thomas (Havards): Sorry - I mean please could you email the link, not via this 31/05/2023, 18:49 - Jane Thomas (Havards): Anytime before next meeting 05/06/2023, 13:34 - Betty Fells: Hello all, ive ordered 10 bags of charchoals from Clynfyw, would somebody able to collect them please? Many thanks, betty 05/06/2023, 14:26 - Clive Hooper: Hi Betty it’s Rachel here I can go and collect it today will they be expecting us. 05/06/2023, 14:36 - Betty Fells: That woukd be great, yes thank you very much 05/06/2023, 17:32 - Chris Morgan: 05/06/2023, 17:32 - Chris Morgan: 05/06/2023, 19:27 - Clive Hooper: Betty the charcoal is in the shop doorway inside. The farm will send an invoice Rachel dropped it off this evening clive 05/06/2023, 19:36 - Betty Fells: Amazing thank you very much already received the inv - great team work guys thank you very much 🙏 06/06/2023, 10:06 - Chris Morgan changed the group name from "Havards Share Offer" to "Havards Management and Advisory board" 06/06/2023, 10:07 - Chris Morgan changed the group name from "Havards Management and Advisory board" to "Havards' Management and Advisory board" 06/06/2023, 10:08 - Chris Morgan: Key topics and actions from last evenings meeting: 06/06/2023, 10:09 - Chris Morgan: SITR 144 certificates, New tech will enable HMRC form to be sent - final test this week Action Brendan. 06/06/2023, 10:11 - Chris Morgan: Volunteers: Sue Harris joining has background that should be good, First session Thursday. Wendy Baxter also joining - Action Jane. 06/06/2023, 10:12 - Chris Morgan: Replacement Finance: Need to amend the job description and publish to those who showed an interest at the AGM Action Clive to amend job description, Chris M to review recording for cue as to who might be interested. 06/06/2023, 10:18 - Chris Morgan: VC replacement: Job description to reflect the 50:50 split of instore work and home working for recruitment and co-ordination of the volunteers. John very keen that every opportunity to see the "indigenous" community get to hear of the role as well as the broader groupings that make up the community of our geographic outreach. Suggestion is the use of Instagram, Facebook, community Facebook groups in Dinas, Nevern, Molygrove, Crymych etc. Send amended job spec to John to arrange door to door delivery. 06/06/2023, 10:23 - Chris Morgan: Summer work for young people. The opportunity to get work experience and for those who prove during the work experience to be adept and hard working to be offered paid work during the high season was discussed and agreed. Chris to approach the head teachers of both Crymych and Fishguard schools to invite applicants from their senior/school leavers this summer or those wanting to complete their section on Community volunteering in the Duke of Edinburgh Awards. 06/06/2023, 10:27 - Chris Morgan: Havards signage and visual identity: Jessica volunteered once the finance activity has been passed on to produce examples of signage, colour palette and our visual identity that can be incorporated into embroidered workwear. The offer was gratefully accepted. 06/06/2023, 10:31 - Jessica: Including share certificate! 06/06/2023, 10:37 - Chris Morgan: Finance note: invitations to Clive, Jane, Betty, Vic and Chris to be trained in introduced to use the various finance apps we use. 06/06/2023, 10:50 - Chris Morgan: Our tenant: The current tenancy agreement is as of April defaulted to monthly extensions. The debate held was do we renew with all the responsibilities that the new regulations require of us, do we rent out to Airbnb and maximise income, do we await vacancy and use the space as storage/office space during the building work. Steve is known to looking at alternatives the main reason given is the lack of parking and the inconvenience of having to plan shopping/grocery visits to avoid chaos in East St. The conversation established that as a community based shop we should be supporting the community with an affordable rent to people wanting all year round accommodation and wanting to live and work locally rather than rent to the likes of Airbnb. Given the migration of a number of families to the new social housing builds in Dinas, Steve may well fine alternative accommodation in Newport with parking. It was agreed that no action is needed at this time, if Steve quits then the space becomes available during the build and the opportunity to refurbish the flat and ensure that it meets current renting legislation. 06/06/2023, 10:53 - Chris Morgan: The building changes: No change to the intention to incorporate the new staircase in the lower shop rear corner as discussed last week and at the same time sort the damp and damage to that corner of the shop. This to be done at the same time as the main building extension. Now with the planning permission granted John has a green light to proceed with the builders. 06/06/2023, 10:55 - Chris Morgan: Gas and heating certificate: The boiler needs servicing as the last time it was done can't be established, Glen Rees has agreed to do it, but as many of us know getting a slot in his diary can be a challenge. Chris M has Glyn on site at the moment and will remind him this needs doing ASAP. 06/06/2023, 10:57 - Chris Morgan: Newsletter: Hugh has a list of topics to include in the next eagerly awaited issue. 06/06/2023, 11:16 - Hugh McCormack: Drafting today, will send later, prob tea time. As I'm catching train north first thing Thurs, I cld do with quick turnaround. So cld I have all comments etc by midday Wed plse. After Wed, I'm not really available for a week. Shld have mentioned this last night, sorry. 06/06/2023, 11:21 - Jessica: I can invite Jane but I reckon better for Betty to train Vic once she joins? 06/06/2023, 11:22 - Jessica: Did you get a diary invitation? 12/06/2023, 16:43 - Brendan Blake: Have we got a committee meeting this evening? Or are we now down to every 2 weeks? 12/06/2023, 16:44 - Chris Morgan: It’s neither. Monday Week 1 and week 3 of the month 12/06/2023, 16:44 - Brendan Blake: Whoops - didn't mean to forward Chris' message! Not sdure what I did! 12/06/2023, 16:44 - Brendan Blake: So this is week 2 and no call - right? 12/06/2023, 16:45 - Chris Morgan: Correct 12/06/2023, 16:45 - Chris Morgan: And if it’s a five week month you get week 2 4 and 5 off 13/06/2023, 11:19 - Chris Morgan: Spoke to NatWest this morning. Confirmed they have received signature request for Betty. I should have been sent online banking access for her and the bank line request papers. All have to be done in that sequence. Cm 13/06/2023, 11:19 - Jessica: Yes 13/06/2023, 11:20 - Jessica: By the way you have a Xero log in. But if you can’t find it let me know and I will get it sent again 13/06/2023, 13:02 - Chris Morgan: Ta 14/06/2023, 13:03 - Chris Morgan: FYI - Betty has been asked if she would accept back used wetsuits as a donation. She has come up to two ideas which I've followed up on. I've spoken to Tim Thomas (Mayor and chair of the Surf club) and they would be delighted to accept donated suits as a number of their club struggle to find the cost of them as kids grow so quickly. 14/06/2023, 13:04 - Chris Morgan: the second is to offer a 20% discount to youth groups in the area, the surf club and Sea Cadets/Scout groups for kids wetsuits. 14/06/2023, 13:08 - Chris Morgan: Year 11 (15 to 16 year olds) I've been in touch with the school careers office in Fishguard - great idea, waiting to hear back from head of year Dan Edwards for next step. we may need Betty to renew her DBS clearance, mine should be valid as it is for Scouting, question is can I use it for Havards - unknown. 14/06/2023, 13:09 - Chris Morgan: this is the work experience and chance to earn money during the Summer season 15/06/2023, 09:06 - Hugh McCormack: Morning all Hope the sun is shining with you today. Now in Nottm with a decent broadband connection. Just wanted to check whether the Newsletter has gone out as I've not seen anything arrive in my email. Any news? Thanks Hugh 15/06/2023, 09:22 - Brendan Blake: I was in touch with Sam yesterday. He was unwell, but hoped to get it out. But I haven't yet seen it. 15/06/2023, 09:22 - Brendan Blake: Will chase again. 15/06/2023, 11:51 - Hugh McCormack: Cheers Brendan 15/06/2023, 12:29 - Betty Fells: 15/06/2023, 12:31 - Chris Morgan: 15/06/2023, 12:33 - Jessica: Cool!!! All looks fine but I haven’t checked the bank deets! 15/06/2023, 12:34 - Jessica: Obvs those must be purrr fect 15/06/2023, 13:11 - Jane Thomas (Havards): Isn’t unhygienic?? 15/06/2023, 13:45 - Brendan Blake: On the invoice, the UK coop just asked me for the name and address of our bank. This was in response to our invoice as produced by Betty. Is it something to add? 15/06/2023, 14:44 - Brendan Blake: Sam sends apologies - but hopes to get the newsletter out today. 16/06/2023, 11:30 - Hugh McCormack: Brilliant...... Look forward to seeing it in email form. Thanks for chivvying Brendan. Cheers Hugh 19/06/2023, 10:54 - Hugh McCormack: Morning all, t'is the 3rd Monday in June and were due for a meeting I think. I'm at the cricket at Edgbaston so won't be able to join. Plse forward any actions as appropriate. Also I *haven't* yet received the Newsletter. Frances has, which is good to hear. But I wonder if I'm the odd one out or if there're others like me. Ban we run a check or have there been bounce backs? Back in Nevern next week. Cheers all Hugh 19/06/2023, 11:06 - Brendan Blake: Sorry, Hugh, we took the committee off the list, to get under 500 addresses. Let me check, as I thought I had forwarded it to you. It has gone out. 19/06/2023, 11:06 - Brendan Blake: Enjoy the cricket? 19/06/2023, 11:09 - Jane Thomas (Havards): Hello all - it was attached to an email from Brendan to all of committee. I am unable to attend zoom tonight, many apologies. 19/06/2023, 11:14 - Cris Tomos: Shwmae, as mentioned last week I am away in Lanzarote at the moment, back 27th. A few of us at the pub met Stephen Crabb last Thursday. See the video with Siop Havards highlighted re COF grant.👍😎☀️ 19/06/2023, 11:15 - Cris Tomos: Fideo Stephen Crabb! https://fb.watch/ldX6PL1Hrp/ 19/06/2023, 11:23 - Brendan Blake: Hugh, just checked and You are on my distribution list, and were sent the newsletter on 15th June. Please check your spam folder 19/06/2023, 11:26 - Chris Morgan: Meeting Today!! Just a reminder we have a meeting this evening at 18:00. 19/06/2023, 11:26 - Chris Morgan: It’s the 3 Monday of the month. 19/06/2023, 11:32 - Jessica: Bendigedig Cris!!! ⭐️⭐️⭐️ 19/06/2023, 12:41 - Betty Fells: Second paddle board deal sold 😉 19/06/2023, 12:59 - Brendan Blake: 👍 19/06/2023, 13:00 - Jessica: 🎉 19/06/2023, 13:01 - Chris Morgan: Better order at least one more ready for the summer onslaught. 19/06/2023, 13:01 - Chris Morgan: Well done. 19/06/2023, 13:01 - Chris Morgan: Has the pump been replaced from the first? 19/06/2023, 13:02 - Jane Thomas (Havards): Great job Betty! 19/06/2023, 13:02 - Betty Fells: Of course Gws goes without saying 😉 19/06/2023, 13:52 - Hugh McCormack: Yessss 19/06/2023, 18:01 - Brendan Blake: Trying to join the meeting - I am told the host has another meeting in progress???? 19/06/2023, 18:02 - Brendan Blake: Ah -I'm in! 21/06/2023, 15:38 - Chris Morgan: 23/06/2023, 00:09 - Chris Morgan: Betty and the team have had a good sort out of wetsuits etc. some are now a couple of years old still new and saleable but not pristine. It’s been suggested that we set up an EBay business account to sell these items, help clear the loft and generate income. Can I have a quick Y/N or question on setting up an eBay account. Diolch. Chris 23/06/2023, 00:10 - Chris Morgan: Payment would be by credit card though our normal clover and merchant systems. 23/06/2023, 06:22 - Jane Thomas (Havards): What delivery system would eBay use? I got stung on an eBay sale once when a parcel was signed for as delivered but buyer said they did not receive it despite it being signed for. We need to be absolutely sure of delivery service but apart from that I am for it. 23/06/2023, 07:25 - Hugh McCormack: Yes, I'd agree with the idea. I've sold only a handful or two of things via eBay or marketplace and have had no issues re buyer denial. 23/06/2023, 07:55 - Jessica: Great idea 23/06/2023, 08:00 - Cris Tomos: YES, I am a trustee with Pembrokeshire FRAME charity and they sell a considerable amount on ebay. I am sure that Paul Hughes of FRAME could support with any setup issues. 👍https://www.pembrokeshire-frame.org.uk/ 23/06/2023, 08:05 - Brendan Blake: Good idea - agree. But on "signed for" services, I do notice that the Post Office no longer bothers with a signature. For example, yesterday a "signed for" letter arrived through our door. No attempt was made to get a signature. Delivery services seem quite different; some do insist on signatures and take the item away if you are not in, others take a picture of the package in your doorstep. Complex! 23/06/2023, 08:41 - Jessica: DPD take an image of the parcel in a designated safe place. We wouldn’t want signed for since it’s tricky for those not at home all day. Evri are cheaper but I’m not sure if their proof of deliver options 23/06/2023, 08:42 - Jessica: Just a thought - I don’t know about EBay business but for the personal user EBay was pretty tied in with PayPal last time I used it. 23/06/2023, 09:42 - Chris Morgan: Thanks all. Really useful feedback. Yes I suspect that we need to build into our cost model the odd wayward transaction, having read the various notes on business partners credit card can be offered as sole payment option. The reason for PayPal was they were at one time one part of the same parent company 23/06/2023, 09:46 - Chris Morgan: Hence the promotion of that payment platform. That said once established we can look at including it. We will when we go e-commerce need to offer PayPal as it is the market leading in that market for payment platforms 24/06/2023, 11:51 - Cris Tomos: A nice article on Trefdraeth and it's history. Link to Havards campaign. https://www.walesonline.co.uk/news/wales-news/perfect-welsh-village-beaten-track-27157741?utm_source=linkCopy&utm_medium=social&utm_campaign=sharebar&fbclid=IwAR3DCnMDPkDQoZEZJ5IQUaILq94bov05EVscaSv5PFcPvAH8TbKi-T74FwE 24/06/2023, 12:00 - Jessica: Thanks Cris - good piece. Should bring in some visitors! 27/06/2023, 12:39 - Chris Morgan: Betty, Just to reassure you I'm putting customer accounts on Xero and will put an invoice on the Xero as well. You can then run statements and issue the invoice to the customer, once the existing payments have been reconciled on Xero for those who have already paid this month. 27/06/2023, 12:42 - Betty Fells: Amazing thank you very much for sorting this out 🤗 27/06/2023, 22:39 - Chris Morgan: Reminder to all, stock valuation for end of quarter is at 18:00 on Friday. Please have any alterations and recent deliveries on the system by then. Please allow an hour before making any changes to stock - ta Chris 28/06/2023, 17:39 - Chris Morgan: Question. Are we giving Bryce and Sonnie discount on their account if so at what level? As a guide volunteers with service over 3 months get 30%. Cm 28/06/2023, 17:40 - Betty Fells: I think 30% is too much 28/06/2023, 17:44 - Cris Tomos: Hi - as a guide at Jewson hardware stores - staff got 5% discount. Possibly volunteers 10% or 15% - all depends on markup %. Naturally we need to support faithfull volunteers! Diolch 28/06/2023, 17:46 - Chris Morgan: The 30% for volunteers was agreed ages ago as unpaid workers it was a recognition of their contribution. I'm asking what if any Bryce and Sonnie get given their support of the stock loan? 28/06/2023, 17:47 - Cris Tomos: 28/06/2023, 17:47 - Chris Morgan: Markup is default at x 2.4 but may not be on all items given local pricing 28/06/2023, 17:50 - Chris Morgan: Hi Cris we looked at vouchers as an alternative but a) they needed printing and b) it's not that easy to reconcile the value in the till and sales records. 28/06/2023, 17:50 - Chris Morgan: the discount isn't use that often but is valued as a "thanks you" 28/06/2023, 17:52 - Chris Morgan: Sonnie and Bryce suggest 15% ( Y/N or alternative discount please) 28/06/2023, 17:52 - Betty Fells: Yes 28/06/2023, 17:52 - Betty Fells: They using their discounts every months 28/06/2023, 17:52 - Hugh McCormack: OK 28/06/2023, 17:58 - Chris Morgan: Thanks 28/06/2023, 18:35 - Jane Thomas (Havards): We didn’t give any discount in Bathford shop as it was reducing profits and creating re order work. However - it did mean there was no encouragement to buy from us! Getting a discount at Havards, I now make a point of buying from Havards. I think if we are going to offer discount, 20% is fair incentive - especially with the larger more expensive purchases. 28/06/2023, 18:50 - Jessica: Good decisions I reckon 28/06/2023, 18:59 - Cris Tomos: 👍 28/06/2023, 19:02 - Chris Morgan: Dear everyone the question was regarding Bryce and Sonnie. Many of the volunteers already know they get 30 points let’s not revisit this with all the disruption that would cause. With a markup of 2.4 we’re still making a healthy profit on the occasional sale to volunteers. 28/06/2023, 21:50 - Brendan Blake: For Sonnie and Bryce - yes, they have helped enormously with the stock loan, and I support 15% as that appears acceptable. Of course, they got a good price for Havards etc! There ought to be a time limit. 28/06/2023, 21:52 - Brendan Blake: For volunteers - 30% seems high. Chris says that has been agreed some time ago, but it was never put to the advisory committee to my knowledge. What is the point of an advisory committee if the directors go ahead and make these decisions without consultation. PS why don't the volunteers that put in the most time get a discount (ie the directors and committee!) 28/06/2023, 21:57 - Brendan Blake: On the latter point we need to be careful. Many of us have SITR claims pending. We have to certify that we get no "value" from SHGT whatever that means. 28/06/2023, 23:15 - Chris Morgan: Hi Brendan. I’ll send you a link for the advisory meeting that discuss it and agreed. Yes all volunteers over 3 months service were granted the discount. 28/06/2023, 23:38 - Brendan Blake: I recall a discussion after the event - but I must have missed the meeting it was agreed. If you say so, I accept. Life is too short! 28/06/2023, 23:59 - Chris Morgan: Thank you your faith is appreciated - I did look up the pre notes and the discussion was the advisory meeting of the 24th April 28/06/2023, 23:59 - Chris Morgan: it is capped to no more than £500 per annum. 29/06/2023, 09:34 - Brendan Blake: Ah, 24th April was about the only meeting I've recently been unable to attend. So sorry for wasting time. In my defence, there ought to be short minutes of decisions taken and sent out for those who are unable to attend. Watching the recordings takes too long! 29/06/2023, 09:41 - Jane Thomas (Havards): The minutes being circulated would be helpful 29/06/2023, 09:43 - Chris Morgan: I’ll try and do what I did for the meeting the other week with a summary on WhatsApp. Unless anyone is happy to do the minutes??🤞 29/06/2023, 09:47 - Jane Thomas (Havards): Think as a committee we should have regular minutes to refer back to shouldn’t we? Any of our members could ask to see minutes of meetings at any time. It hasn’t really come up before but maybe now is a good time to put in to play. 29/06/2023, 09:49 - Jessica: Maybe we could take it in turns so it doesn’t fall all one one person? 29/06/2023, 09:50 - Jessica: Circulated in a fashion so that everyone can see it 29/06/2023, 09:50 - Jessica: Simple notes with a recording as backup 29/06/2023, 09:54 - Chris Morgan: The recordings are the official record of the meeting and happy to share these each meeting. I will try and get a summary out it’s a matter of time and balance to where I spend that time. 29/06/2023, 10:23 - Jane Thomas (Havards): Maybe we recruit a secretary to specifically minute the meetings - it’s quite a specific skill 29/06/2023, 10:42 - Cris Tomos: A minutes secretaty is a board position often used. With some CBS' they bring in a clerk type support - all depensant on surplus rate or a grant to pay a clerk? Just a thought if people's volunteering time is pushed to the limit! Diolch. 29/06/2023, 11:13 - Jane Thomas (Havards): Sure we could find a volunteer from our membership? To join meetings by zoom? 29/06/2023, 11:16 - Jessica: I’m not sure it has to be a board position. 29/06/2023, 13:03 - Brendan Blake: Chris does so much, I hate to suggest he does more. We could just rotate minute taking. We don't need anything more than a short summary of what has been decided and key points that anyone not present would need to know. Or a new member of the advisory committee who is a volunteer willing to be "Minutes secretary". 29/06/2023, 13:04 - Brendan Blake: Minutes must, of course, also include actions and who is responsible. 29/06/2023, 14:47 - Chris Morgan: If we can move our meetings from 1st and 3rd to 2nd and 4th. I may have a new member for the team and willing to write up minutes. Y/N please Cm 29/06/2023, 15:04 - Hugh McCormack: I'm easy... 29/06/2023, 16:48 - Jessica: Same here - easy as anything. Shall we discuss on Monday ? 29/06/2023, 16:56 - Cris Tomos: Just a note to let you know it is COF notification day tomorrow of grants being awarded to those who recently applied!!! Fingers crossed for the Tafarn Crymych Arms project tomorrow! 🤞 Will be good to have another cooperative purchase in the area! 😎 29/06/2023, 16:57 - Jessica: Good luck Cris - may the force be with you ! ⚡️ 29/06/2023, 17:05 - Brendan Blake: Yes to move of dates. And fingers crossed for Chris and Tafarn Crymych Arms. 29/06/2023, 18:47 - Chris Morgan: Good luck Cris. 29/06/2023, 18:49 - Chris Morgan: Now for something completely different. Bankline. I’ve the credentials and initial login. But it’s the next generation card reader with QR code scanner I’m awaiting ‘in the post!!’ We wait and see. 29/06/2023, 18:50 - Jessica: Ahhh - had to be something!! 29/06/2023, 18:50 - Jessica: Couldn’t be simple at all! 29/06/2023, 18:51 - Chris Morgan: Talking bank. I’ve halted the creation of the eBay account when I was asked to provide unrestricted access to our bank account as part of the setup. Not ready to do that and too many questions re revenue flow and back end reconciliation of payments. Nice idea but to much risk at this point. 29/06/2023, 18:53 - Chris Morgan: And finally. It’s 8.5 business hours till we have a new starter on Saturday when Vic joins us as the assistant manager. If your in Newport on Saturday and introduce yourself if you’ve not yet met her. 29/06/2023, 19:43 - Clive Hooper: You are very prolific this evening mr m 30/06/2023, 06:33 - Cris Tomos: Bore Da fellow cooperators, Good news this morning in that the confirmation of the £210k grant for Tafarn Crymych Arms has been approved!!! ALSO The Cross Inn Hayscastle got theirs!!! Of the 6 awarded in Wales we have 2 in Pembs! We've done it again!!! Hwyl. Cris 30/06/2023, 06:34 - Cris Tomos: 30/06/2023, 06:34 - Cris Tomos: 30/06/2023, 06:46 - Jane Thomas (Havards): That’s fantastic Cris! Congratulations 🎉! 30/06/2023, 06:57 - Jessica: Brilliant!! Brilliant!! 30/06/2023, 06:58 - Jessica: Congratulations Cris ⭐️⭐️⭐️ 30/06/2023, 09:14 - Chris Morgan: Fantastic news, success again Cris!! 30/06/2023, 09:53 - Brendan Blake: Well done Cris! (Yet again autocorrect tried to change your name, but caught it this time. ) 30/06/2023, 18:13 - Chris Morgan: Bankline progress, latest chapter. Card scanner arrived for both Clive and I as administrators, went on the website given and and and I need a pin, not the account pin but a specific Bankline pin, re-read the paperwork for any cue, only to find a short sentence that the oin will follow in 5 days......ARRRRRRRRRR 30/06/2023, 18:13 - Chris Morgan: next episode in 5 days 30/06/2023, 18:14 - Chris Morgan: same time, same channel 30/06/2023, 18:33 - Hugh McCormack: Edge of seat stuff, Chris 30/06/2023, 18:40 - Chris Morgan: Stock value is at £72,931 high than last month in preparation for the summer holidays. 03/07/2023, 17:25 - Brendan Blake: So it is the first Monday of the month today. Are we having a call? Or has it changed? 03/07/2023, 18:00 - Chris Morgan: 2 sec were coming 03/07/2023, 18:04 - Cris Tomos: On my way back from Carmarthen Show Ground - they wish to launch a new shareoffer to have community ownership of the site!!! Another cooperative!!!🏴󠁧󠁢󠁷󠁬󠁳󠁿😎😁 03/07/2023, 18:04 - Cris Tomos: 03/07/2023, 18:04 - Cris Tomos: Will join once home!👍🏴󠁧󠁢󠁷󠁬󠁳󠁿 03/07/2023, 18:10 - Hugh McCormack: Sorry to be late ...... sluggish house guests didn't take rhe hint .. 03/07/2023, 18:11 - Hugh McCormack: Can someone send me a zoom link by email plse? Ta 03/07/2023, 18:12 - Jessica: https://us02web.zoom.us/j/85947344646?pwd=aEFiVlpzaXpHYWN2cW9GeGpPVDNSQT09 03/07/2023, 18:16 - Hugh McCormack: Thanks! 03/07/2023, 18:41 - Jane Thomas (Havards): Please can you email the zoom meeting link? No what’s app on the iPad 04/07/2023, 22:36 - Chris Morgan: Good day today. I’ve got the pin and accessed Bankline. Set up Betty as a user and profile of creator NatWest are now sending her a bankline card, card reader with Qr scanner and pin all within the next 10 days. 04/07/2023, 22:49 - Chris Morgan: Dry cleaning. Our dry cleaning partner has decided that it’s not viable to maintain the service for Fishguard and Newport. Holly at Washday has seen an opportunity to offer a service, that is based on her taking cleaning to Morrisons on a weekly basis. Commercially it doesn’t make sense to compete with Washday and to do so would require a regular commitment to travel to Haverfordwest on a weekly basis. We don’t have much dry cleaning placed with us and when we do it takes up space in the office. I’m suggesting that we refer any new orders to Holly in future. Anyone with an alternative view/suggestion? 04/07/2023, 23:05 - Chris Morgan: Is 10:00 Wednesday ok? 04/07/2023, 23:05 - Chris Morgan: 05/07/2023, 08:19 - Jessica: Sound like an excellent idea 05/07/2023, 08:20 - Jane Thomas (Havards): Definitely let’s refer to washday. 05/07/2023, 08:26 - Hugh McCormack: Agree; makes sense. She deals with other forms of fresh clean clothes after all 05/07/2023, 09:53 - Brendan Blake: We use washday, and Holly etc are good. So fine. 05/07/2023, 10:59 - Chris Morgan: Dry-Cleaning - Thanks for those who've responded - Betty please refer new customers to Holly at Washday. 05/07/2023, 11:20 - Betty Fells: Will do thank you very much 09/07/2023, 00:07 - Chris Morgan: Fire alarms and door entry. I think Chantel had made a start on this as part of the H&S procedures. We spoke of including a door fob electronic door lock on various doors to better control access. Does anyone know what has been arranged or organised? I think we should get both the fire alarm and door locks installed as soon as possible Noting that the system must be flexible to enable reconfiguration to accommodate the new build. RSVP. Diolch. Chris 10/07/2023, 14:24 - Hugh McCormack: Sorry can't help you other than saying fobs are great until you either lose them or they cease to function (both have happened re our domestic alarm in Notts). 10/07/2023, 14:26 - Jane Thomas (Havards): I’m afraid I can’t shed any light on how far Chantel got with this but expect Betty will know if she set anything up. 10/07/2023, 14:30 - Hugh McCormack: 10/07/2023, 14:30 - Hugh McCormack: 10/07/2023, 14:30 - Hugh McCormack: 11/07/2023, 09:54 - Chris Morgan: Message from Steve today. 11/07/2023, 09:54 - Chris Morgan: Hi Chris, I have decided to move and I'll be moving 1 month from today. I will clean flat before I leave etc. Steve 11/07/2023, 09:54 - Jane Thomas (Havards): Interesting 11/07/2023, 09:54 - Chris Morgan changed the group name from "Havards' Management and Advisory board" to "Havards' Management and Advisory committee" 11/07/2023, 09:55 - Betty Fells: Oh thanks for letting me know 11/07/2023, 10:19 - Jessica: Just by the by - I spoke to someone at JJ morris last week and he said that there is massive demand for rental accommodation at the moment - with 2 bedroom basic standard accommodation fetching between £750-£800 per month 11/07/2023, 10:42 - Chris Morgan: Given we have at least 4 months till the building work starts should we maximise our income over the holiday season? 11/07/2023, 10:42 - Jessica: Yes we could do. But is it furnished? 11/07/2023, 10:43 - Chris Morgan: We’d need to sort the door locks and fob keys quickly but we have a month till Steve leaves 11/07/2023, 10:43 - Chris Morgan: Good question and one I don’t know. Never been up there 11/07/2023, 10:48 - Jane Thomas (Havards): Or could we empty the storage loft and pull the ladder up for the summer? Use the flat as store now? 11/07/2023, 10:49 - Chris Morgan: Unfurnished according to Steve but there is a wardrobe and a nest of tables 11/07/2023, 10:51 - Chris Morgan: That is so tempting and removes the concern about safe storage. 11/07/2023, 10:53 - Jane Thomas (Havards): Yes and enables us to have quite a good tidy and better display to sell through some stuff on those shelves that is unmarked and probably been there for long time. Actually in the next isle over but we should probably be starting to work on items like that. 11/07/2023, 10:53 - Chris Morgan: We can then also get it up to the new landlord status for a long term let once the building work is complete. 11/07/2023, 10:54 - Jane Thomas (Havards): I should explain - last time I looked there is a box of random items that I couldn’t tell what they are for. They obviously have a purpose but may sell with more pointers 11/07/2023, 10:59 - Jessica: The first step is to examine the flat and make an action plan for our long term use of it. Then assess how much we would lose/gain by using it ourselves until next year. We’d lose £650 x (say) 8 months = £5200. But we’d gain efficiency and smooth running of building works. Plus gain c. £1200 - £2400 py when up to scratch. 11/07/2023, 11:00 - Jessica: Seems like a sensible choice to me 11/07/2023, 11:00 - Jane Thomas (Havards): Also if we did use it for holiday/short term let, would we be taxed on it? 11/07/2023, 11:01 - Jessica: No - but with no furniture it’s a non starter for me. So much work to make it OK for letting 11/07/2023, 11:02 - Jane Thomas (Havards): Yes agreed 11/07/2023, 11:02 - Jessica: Actually - correction - it would contribute to our corporation tax. 11/07/2023, 11:28 - Betty Fells: What about having workshops/repair shop meeting room/ events/ exhibitions/ etc hire somewhere where the locals can meet up out of season and definitely a better storage option for Havards. items could be bought in bulk not JIT 11/07/2023, 11:33 - Jessica: Great ideas Betty - but we’d have to see how it stacked up £££ wise and create a business case for our members to vote on . It’s a significant change to our planned course. 11/07/2023, 12:49 - Chris Morgan: Using it for storage and shop use - great. Public use would start to conflict/compete with other outlets for custom. If we put a kettle there for public use we enter the world of food hygiene standards. Then as Jessica highlights there’s the money and budget. My penny’s worth is keep it simple and low cost. 11/07/2023, 13:50 - Jessica added +44 7530 790044 11/07/2023, 16:07 - Jessica: Hi Meleri, Yes it’s Saturday December 9th. This is to have it early enough in the month and to coincide with the Mayors arrangements on the same day for the children’s parade and carol singing etc. 11/07/2023, 16:07 - Jessica: Early warning on this year’s Christmas market 17/07/2023, 14:22 - Chris Morgan: Is week 3 of July so - reminder that we have a meeting in 7 days time. 😇👍😩 17/07/2023, 14:22 - Jane Thomas (Havards): Thx 18/07/2023, 08:35 - Jane Thomas (Havards): Have minutes of last meeting been circulated yet? I was thinking about knife sharpening and wasn’t sure if we put on hold due to discussion on charges or if we go ahead and put sign up by till as John suggested? 18/07/2023, 08:42 - +44 7530 790044: Hi Jane, I'm in the middle of typing up the minutes of the last meeting. I've typed the section where knife sharpening is mentioned by John and have put an action item for a poster to be placed in the shop but haven't put anyone 'in charge' of that action yet. 18/07/2023, 08:44 - Jane Thomas (Havards): Ok that’s great Emma - thank you. If you need a name you can put my name in for it. 18/07/2023, 08:46 - +44 7530 790044: Fab, thanks Jane. I'll put the deadline as ASAP, but if you'd prefer a different one let me know. 18/07/2023, 09:06 - +44 7530 790044: I've put it in the minutes as an additional services poster, as shoe repairs and IT repairs were also mentioned. I'll change it to 'poster(s)', so you can decide if it's all on one or as separate posters. 18/07/2023, 09:09 - +44 7530 790044: FAO John, I've asked a mutual friend of ours, Angela John, what's the best way to find the established date for Havards and she was full of helpful information. If you want to give me a ring, John, I can go through it with you. My number is 07530 790044. 19/07/2023, 17:23 - Clive Hooper: Just catching up. I agree with using the flat as a extra storeroom in the short term whilst we get all the necessary works done to let the flat in the longer term. It will enable us to really efficiently set up the store room once and for all and we will also have easier access when we have finished the building work 21/07/2023, 09:39 - Betty Fells: Good morning, I’ve ordered some charcoal (5bags) and martins compost 10 bags from Clynfwy, they supposed to deliver them this Wednesday but they are busy so I’m just wondering if any of you able to pick those items up for me please as we are totally out? Diolch yn fawr Betty 21/07/2023, 09:40 - Jane Thomas (Havards): Where is it? 21/07/2023, 09:40 - Betty Fells: Clynfyw CIC Care Farm & Clynfyw Countryside Cottages, Abercych, Boncath, Pembrokeshire, SA37 0HF 01239 841236 21/07/2023, 09:41 - Jane Thomas (Havards): Think we could do it, let you know in 30 mins 21/07/2023, 09:41 - Betty Fells: Thank you very much 21/07/2023, 09:42 - Jane Thomas (Havards): Would be his afternoon is that ok? 21/07/2023, 09:42 - Betty Fells: Yes anytime 21/07/2023, 09:43 - Betty Fells: If you can do it let me know and I’ll let the people know 21/07/2023, 09:47 - Jane Thomas (Havards): We can do it 21/07/2023, 09:49 - Chris Morgan: Thanks Jane. 21/07/2023, 09:50 - Jessica: Hold it all!! Jonathan our neighbour just said he’s off to Clynfyw now and is happy to pick it up and drop it at the shop. He has a big van too. Ok to stand down Jane? 21/07/2023, 09:51 - Jessica: He’ll be back around 2.45-3.15 21/07/2023, 09:51 - Jane Thomas (Havards): Perfect!!! This is great offer - how nice! Thank Jonathan! 21/07/2023, 09:51 - Jessica: I will 21/07/2023, 09:52 - Betty Fells: What a team work 🙏🤗 21/07/2023, 09:53 - Jane Thomas (Havards): …makes the dream work ☺️ 22/07/2023, 12:48 - Chris Morgan: Proposal re Advisory meetings to include once a month Betty and Vic at 5pm. So week two would be at 6pm. Week 4 at 5pm. Y or N. Vote now please. 22/07/2023, 12:51 - Jane Thomas (Havards): If it makes no difference to anyone I would suggest we look at a morning time for Betty and Vick to be included. End of the day they need free to finish up jobs 22/07/2023, 12:52 - Jane Thomas (Havards): Mornings would be better for me to as I work 12-6 22/07/2023, 12:52 - Jane Thomas (Havards): On Mondays 22/07/2023, 12:58 - +44 7530 790044: I think it's a good idea to include Betty and Vic, so they can address the board directly with issues and what they need from us. It also keeps the board in the loop with what's happening in the shop. I'm working from 9am 5-6 days a week, so can only do evenings for meetings. 22/07/2023, 13:05 - Betty Fells: Monday is a market day and payroll for me in the morning so I’m very busy 22/07/2023, 13:09 - +44 7530 790044: Would it be better to have a separate meeting for Betty and Vic to chat with the committee at a time that suits them and have an open door for them to join the other two Monday meetings if there are pressing issues? 22/07/2023, 13:27 - Hugh McCormack: Joining us - yes, v good idea. Timing: if we can keep to an evening that wld be better for me. I'm lot less likely to be around in the middle of the day. 22/07/2023, 14:44 - John Harries: I vote that we discuss this at Monday’s meeting. I’m at work & unable to give it the attention it deserves, JohnH 22/07/2023, 15:20 - Chris Morgan: Dear all. I’ve a solution that fits all. Meeting times remain as 18:00. Betty and Vic will join us on the 4th Monday of the month at 18:15 which gives them both time to close the shop and get home. They’ll have 30 mins of agenda time to present ideas and challenges that need addressing. As the shop develops this could morph into more of an update on shop performance, popular products, volunteer hours etc. So no change to meeting timing. My thanks to Betty and Vic for their time once a month to join us. 22/07/2023, 15:24 - Chris Morgan: 22/07/2023, 17:15 - Jessica: That’s funny Chris 25/07/2023, 10:43 - Chris Morgan: Just a thought re profitability. Would the payment to Bryce and Sonnie be the cause? 25/07/2023, 10:44 - Jane Thomas (Havards): I think it would benefit me to find a tutorial about understanding profit and loss sheets - anyone else interested? 25/07/2023, 10:45 - Hugh McCormack: Yes please.......I need a top up 25/07/2023, 10:48 - Chris Morgan: A refresher would I think would be useful for everyone, we then all least have a common understanding of what’s in front of use and some of the technical aspects of the different reports 25/07/2023, 10:50 - Jessica: Sensible to look for a short course perhaps. Do Plunkett do something? 25/07/2023, 10:50 - Jane Thomas (Havards): Yes. I will try to speak to Plunkett today 25/07/2023, 11:18 - Clive Hooper: Trying to get into plunkett have requested new password but they don’t seem to be sending me an email. Will try again pm when home 25/07/2023, 11:19 - Jane Thomas (Havards): Thx! 25/07/2023, 11:28 - Jessica: I think this is a great idea for everyone. If you want me to take a look at the proposed course I’m happy to? It would be important for the directors and committee to understand the moving parts of a P&L and Balance Sheet - what affects what. 25/07/2023, 11:30 - Jessica: Hmm - not on the face of it, but if LHP have misunderstood, it may do. Having a break from Havards this am but will get back to it with a checklist which I’ll distribute to Chris, Clive, me and Brendan I was thinking? Would that be OK? 25/07/2023, 11:46 - Chris Morgan: Enjoy your break talk later. Bye bye. 😁 25/07/2023, 11:47 - Jane Thomas (Havards): Jess - yes please! 25/07/2023, 20:51 - Clive Hooper: The other thing is we have included channels costs in the raw data. We shouldn’t as unless we can offset it with grants the role going forward won’t exist 25/07/2023, 21:20 - Jessica: Sorry Clive I don’t know what you mean by this? 25/07/2023, 21:56 - Clive Hooper: Sorry it should have said Chantel costs which I guess we included in the p and l Surely we should take these costs out of the p and l which would boost our underlying profit by 4-5 k 25/07/2023, 22:33 - Jessica: It would yes 27/07/2023, 09:54 - Brendan Blake: I have just been in contact with Sam Mirza so he is briefed about the newsletter - we always check for database updates needed first. That made me remember the discussions about holding some sort of volunteer event or barbecue in August. If this goes ahead so we need to remember to invite Sam. Just thought I'd raise this. I think it might be appropriate to spend the £300 or so that Chris and I raised supporting York Road Hardware supplies venture on this. 27/07/2023, 09:55 - Jane Thomas (Havards): Good idea Brendan! 27/07/2023, 09:56 - Jane Thomas (Havards): August is a tricky month to plan something in though. 27/07/2023, 09:59 - Jessica: It is - September might be wiser 27/07/2023, 10:03 - Brendan Blake: Friday 1st September is the only day we would be available in September! But go ahead anyway. 27/07/2023, 10:03 - Jessica: We could do that day 27/07/2023, 12:19 - Chris Morgan: Sorry to put a dampener on that day but it’s change over day for us. That Sunday would be ideal as the shop is closed and everyone could then be free to attend. 27/07/2023, 12:21 - Chris Morgan: Brendan, Can you delay your return to the metropolis to Monday? 27/07/2023, 21:47 - Brendan Blake: Alas no - the Welsh Government is pushing us to get the days let right up so batch of lets start on 2nd Sept. But could manage Wed 30th or Thurs 31st August, for example. 28/07/2023, 17:03 - Chris Morgan: This is why we include a Buoyancy aid and a waterproof pouch for the mobile phone with the paddleboard package. https://vm.tiktok.com/ZGJqvvgrt/ 28/07/2023, 17:06 - Brendan Blake: 👍 28/07/2023, 20:10 - Jessica: Oh poor Alfie!!! 28/07/2023, 20:10 - Jessica: Excellent life jacket and waterproof phone pouch!! 29/07/2023, 15:47 - +44 7530 790044: I've just been digging around online and have found a listing in an 1830 trade directory for Levi Havard as a shopkeeper and shipwright. So we can push the established date back by around 10 years, making Havards at least 193 years old!! 29/07/2023, 17:36 - Jessica: Wow!!! Brilliant work Emma 29/07/2023, 17:37 - Jessica: Just to let everyone know - our visit to Jon Jones the graphics had been delayed until 16th Aug 30/07/2023, 19:53 - Jane Thomas (Havards): Wow! Well done! 30/07/2023, 20:37 - John Harries: Hi Emma & Everyone, On Havards history which trade directory are you using- Piggots? Kelly’s or Hunts? I’m working with someone at the Pembrokeshire County Council Archives & it’s been interesting. Many Havard families in Newport from the late 1700’s but bachelor ship builder Levi Havard who moved back from Milford Haven & died in 1881 was not involved with the Ironmongers & lived in the Dandre - Under Hill part time of Newport- near Parrog . But another Levi Havard baptised in 1812 was.He was the son of John Havard & was registered as a shopkeeper in the 1851 census & died in 1850. His wife Frances died in 1875.They had moved from Upper Bridge St, now West Street in 1841. With regard to when Havards was originally established, I have managed to find out tha Levi’s father John Havard & his wife Mary & their daughter Elizabeth signed a lease (a lease for three lives) on the house & garden with George Bowen of Llwyngwair n 1809! We are now just checking the land tax registers for Newport & we’re looking at those which go back before 1831 to see when the ownership transferred from the Llwyngwair estate to the Havard family. We hope to also go through the land tax register of 1770. However, it is possible that my grandfather John Llewelyn Havard was a tenant & Ironmonger & bought the premises from the Bowen’s in the Llwyngwair estate sale of 1921. I know he definitely bought the lower shop at that time & hopefully more will be revealed! So we can place the Havard family in residence as far back as 1809. Apologies but please share this with everyone as I’m useless with this technology. JohnH 30/07/2023, 21:00 - Jane Thomas (Havards): Fascinating John! - Jane 30/07/2023, 21:04 - +44 7530 790044: That's great John! It was the Pigots trade directory I found the listing in. 30/07/2023, 21:36 - Jessica: Such great work you two!!!! 31/07/2023, 19:41 - Chris Morgan: July end of month inventory check. £73,814 which includes all the negative values, £74,949 when adjusted. When we sell by individual item a nut, bolt, meter of cable/rope this counts down the inventory, but we buy by the sack, reel or pre-pack and these items are monitored for inventory. We zero these "by kilo/meter" items to avoid a mathematical error. The actual value will be a little greater than the adjusted one since we will have partial sacks of bird seed, or an open box of screws which are not counted. 31/07/2023, 20:05 - Jessica: Thank you Chris. Did you have a chance to take a look at the June spreadsheet? To check the totals and margin? 31/07/2023, 20:06 - Jessica: It might be useful to chat about this? 31/07/2023, 21:13 - Chris Morgan: Happy to do so. Let me know a time. 04/08/2023, 12:44 - Chris Morgan: Anyone want to volunteer Good afternoon Chris and Clive, We are hosting a west Wales Community Shares Practitioner event at HaverHub (Haverfordwest) on Wednesday 20th September, and was wondering if either of you could give a talk/presentation? The event is a workshop, but we would like to end the day with a talk from a west Wales organisation. We believe Havards is ideal because the workshop focus is on best practice and the standard mark, and you are a shining representation of both. Would you be interested? The slot would be for an hour to include time for Q&A – approx. 3-4pm (TBC) but you are welcome to join the workshop. We can pay Havards £150 for your time. Thank you, Thomas James Cydlynydd Prosiect Cyfranddaliadau Cymunedol Community Shares Project Co-ordinator | Cwmpas M: 07423 638377 07/08/2023, 14:09 - Hugh McCormack: Prynhawn da pawb/afternoon all! I'm back from Scandi and catching up.....slowly First, thanks to everyone involved in getting the Newsletter out: I thought it looked grand. Second, can someone confirm whether we're meeting tonight? I thought we were on a 2nd and 4th Monday of the month, and by my reckoning tonight is the 1st Monday. As a result our domestic calendar is arranged appropriately..... And I'm on cooking duties tonight (we're entertaining). If there is a meeting, will send apologies and any comments re minutes beforehand. Tara for now Hugh 07/08/2023, 17:01 - +44 7530 790044: Hi Hugh, I think you're right! Because July and August are 5-week months it's thrown the fortnightly cycle off kilter. 07/08/2023, 17:06 - Chris Morgan: Everyone. Hugh is right we meet NEXT week it being the 2nd Monday of the month. Thanks Hugh and Emma for the correction. 07/08/2023, 17:58 - Brendan Blake: Aha! Next week it is. 10/08/2023, 13:40 - Chris Morgan: Chris Morgan: My availability next week - I'm traveling to WGC this Friday and expect to be back in Wales the following Thursday, whilst I will have a phone with me I may be unavailable 07:30 to 19:00, please leave a WhatsApp message or text and I'll respond when I have network access. I will be attending the committee meeting on Monday. 14/08/2023, 17:27 - Jane Thomas (Havards): Hi all - apologies for tonight’s meeting - am away in bath and not easy to step aside and zoom. Jane 14/08/2023, 17:34 - Chris Morgan: Hi Jane. Thanks for the note, enjoys the soap suds 🤪 14/08/2023, 17:38 - Clive Hooper: Chris can you send me the link. Haven’t used it in ages with me coming to you clive 14/08/2023, 17:40 - Cris Tomos: Hi All, when is the meeting starting this evening? I have been asked to chair a hustings and will need to leave about 7pm. While up in the Eisteddfod last week we launched the Perthyn 2 Grant - which is £12,500 for developing Welsh Language activities within community cooperatives and an element of affordable housing and flats. Might be something for us to bid into with Siop Havards and link in the flat? I am on the support panel for this grant and will need to declare an interest if Siop Havards is biding. See this link: https://www.gov.wales/more-grants-open-welsh-language-community-projects See you later. Diolch Cris 14/08/2023, 18:02 - Chris Morgan: See email 14/08/2023, 18:06 - Hugh McCormack: Signing in 21/08/2023, 07:28 - Chris Morgan: The next advisory and operations team meeting will be the week after the bank holiday. 4th September. 22/08/2023, 12:19 - +44 7530 790044: Hi Chris, Ian the meeting we agreed that the next meeting would be on the 11th September, as that's the second Monday of the month. 22/08/2023, 12:19 - +44 7530 790044: *in not Ian! 22/08/2023, 12:25 - Jessica added +44 7726 776281 22/08/2023, 19:15 - Chris Morgan: Thanks Emma. She’s right of course it’s the 11th Sept. Ignore my earlier please. Ta. Cm 23/08/2023, 19:58 - Jessica: See date for Chamber of Trade meeting. 📅 ⚠️date change for our next meeting ⚠️📅 We rescheduled for Tuesday 19th September @ 6pm. Give me 👍 if you can make it. 23/08/2023, 19:58 - Jessica: And an update on the Christmas Market Bore da pawb. An update on the plans for the Christmas Market. The town council have been very supportive of the Chamber of Trade running the Christmas market this year. So I’m pleased to say that we are able to use their market license and that their insurance will cover the market also. The CoT have to apply for the road closure but we have spoken to them directly and they have no problem with it. We have to apply 6 weeks before the date of the market which we will do. The CoT will cover the cost of that application which is around £450. So hopefully we can start to plan from September after the end of high season. We will need to inform the usual stall holders but also potentially new people who may be interested to sell festive products at the market. Diolch 24/08/2023, 21:34 - Cris Tomos: Thanks for a great night at the garden in Havards and seeing the flat! Some photos. 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 21:35 - Cris Tomos: 24/08/2023, 22:02 - Brendan Blake: 24/08/2023, 22:02 - Brendan Blake: 24/08/2023, 22:02 - Brendan Blake: 24/08/2023, 22:03 - Brendan Blake: 24/08/2023, 22:03 - Brendan Blake: 24/08/2023, 22:03 - Brendan Blake: 24/08/2023, 22:03 - Brendan Blake: 24/08/2023, 22:03 - Brendan Blake: 24/08/2023, 22:09 - Chris Morgan: https://share.icloud.com/photos/056d-avsPTG_tIrJ0G-GcwLUQ 24/08/2023, 22:38 - Hugh McCormack: Thanks Chris.....you've been busy! Looks like a good time was had by all. Cheers Hugh 25/08/2023, 09:41 - Jessica: Thank you John and team for the wonderful spread you put on last night. I particularly loved the fire in the old weavers vat. So nice to see everyone and what a large team we are now. Bendegedig! XX 😘 25/08/2023, 14:14 - +44 7530 790044: Thanks John, Ros and Julie for getting the garden ready and preparing all the delicious food. It was really lovely meeting everyone. Hopefully we can do it again next year! 30/08/2023, 17:01 - +44 7726 776281: This is Ros. Hopefully I will now get the messages on this group. 30/08/2023, 17:06 - Hugh McCormack: Hi Ros- welcome! 30/08/2023, 17:11 - Betty Fells: Hello Ros 🤗 yeah you are signed in 30/08/2023, 17:15 - Jane Thomas (Havards): I am very happy to say I have successfully edited my contacts so you now show as Ros instead of Chantel! 30/08/2023, 17:18 - Jessica: Whooo hooo!!! Welcome Ros 30/08/2023, 17:18 - Jessica: Brilliant! 30/08/2023, 17:18 - +44 7726 776281: Yes, Don't feel like a Chantel. 30/08/2023, 17:22 - Chris Morgan: Warning!! Warning!! a new member has joined our group. Change all passwords and lock up your chattels. 😜 Welcome Ros, delighted to see you here. 😍 31/08/2023, 14:23 - Jane Thomas (Havards): 31/08/2023, 14:25 - Jessica: That’s brilliant Jane!! 31/08/2023, 16:40 - Betty Fells: And today -last day of August - we’ve sold our first Christmas product (I know it early but I’ve created a little shelf with Christmassy stuff😉) and it’s worked 🎄 31/08/2023, 16:41 - Jane Thomas (Havards): Hooray! Guess what I bought today because I was so shocked to see them - mince pies! You’re right Betty - pounce early! 31/08/2023, 16:44 - Betty Fells: I can hear Chris’s singing 31/08/2023, 16:44 - Betty Fells: Hmmm yum yum 31/08/2023, 16:45 - Cris Tomos: Merry Christmas one and all😄🌟🎁🎄 31/08/2023, 16:53 - Betty Fells: Lol 31/08/2023, 16:54 - Jane Thomas (Havards): Can almost feel the ⛄️ 31/08/2023, 16:57 - Chris Morgan: Next you’ll be wanting a firework licence for Diwali and Bonfire night. 31/08/2023, 17:05 - Betty Fells: We will do a santas grotto upstairs and a mince pie party 31/08/2023, 17:06 - Jane Thomas (Havards): Wow! That’s a great idea a visit to Santa! 31/08/2023, 17:06 - Jessica: Not a bad idea mr Morgan 31/08/2023, 17:06 - Chris Morgan: I know just the actor to play that role. He already has the beard 31/08/2023, 17:07 - Jessica: Yes! 31/08/2023, 17:20 - Jane Thomas (Havards): ho ho ho nadolig llawen 31/08/2023, 19:06 - Chris Morgan: 01/09/2023, 09:04 - Brendan Blake: Thanks, Chris. That's what we need - sell more stock than we buy in in the peak months! To think that the initial stock valuation was 55k. A quick look at Clover shows August was our best ever month for sales (since buying the shop). No wonder it has been hectic. - well done all who help in the shop! It looks like we are still on track to bring in gross sales of about 200k gross in our first year. It should now start to slacken off. 01/09/2023, 09:12 - Brendan Blake: 01/09/2023, 10:46 - Hugh McCormack: 👍 01/09/2023, 16:16 - Hugh McCormack: Happy Friday All! It's Newsletter time again: so I'm calling for topics to be included in August's broadcast. As a starter for 10, we shld cover the volunteers' soirée with a few pics plus a link to the Web site where Brendan has posted many more. Any financial news? Q2 p&l or sales to date (with that nice graph)? Any comments on footfall and av spend? Product news: Any top sellers? Anything new? Handy gifts for Xmas? What about products to help with the Autumn 'fall' and putting gardens 'to bed'? I've got some time to draft next week when I'm back in Nottm for a few days (and no garden to dig, hills to walk or cycle or sea to swim in). Look for ward to your suggestions, which we can confirm on Mon eve. Anyway, HAGWE all Hugh Staffing? How Vic and Zeph are getting on? The vacant top floors and poss plans? 01/09/2023, 16:17 - Hugh McCormack: Oops last two suggestions slipped down the screen somehow.... 01/09/2023, 23:32 - Brendan Blake: Any news about when the share certificates will be sent out? We should aim to cover that. I have had another shareholder ask. 01/09/2023, 23:35 - Jessica: Still the same information I’m afraid Brendan. We’re still waiting on the artwork (mid Sept) and then we’ll get them printed. 01/09/2023, 23:36 - Jessica: End Sept perhaps? We hope 02/09/2023, 08:53 - Hugh McCormack: Just realised that we're not meeting next Monday, but the week after i.e. 11th Sept. I may not be available then as I have my siblings visiting and it will, for various reasons, be quite full-on. So drafting next week wld still my plan. Cld I ask for suggested topics by end Wed (6th Sept) plse? Thanks a lot in anticipation 😊 02/09/2023, 09:20 - Betty Fells: 02/09/2023, 09:24 - Jane Thomas (Havards): Great idea! I’m in. 02/09/2023, 09:25 - Betty Fells: Brill thank you very much 02/09/2023, 09:48 - Hugh McCormack: Def one for the Newsletter too! (I'm away from that very day for a couple of weeks, soz) 02/09/2023, 09:55 - Jessica: Great idea - I’ll try to help if I can 02/09/2023, 10:05 - Betty Fells: 🤗 02/09/2023, 10:06 - Betty Fells: Chris/Brendan could you please advertise it on the website and could you please generate a qr code so I can put it on the poster - many thanks 02/09/2023, 10:07 - Betty Fells: 02/09/2023, 10:12 - Brendan Blake: Sadly we are heading back to SW London today so very tied up. Can help tomorrow - great idea! I can also produce a QR code for you tomorrow, unless Chris can do this today. 02/09/2023, 10:14 - Brendan Blake: Actually we need a landing page first for the QR code, not thinking! 03/09/2023, 00:53 - +44 7530 790044: A topic for the newsletter could be the success of the young person's first job opportunity project. I could get Gwennan to give you a comment on what she's enjoyed while at Havards and what new skills she's learned. 03/09/2023, 08:02 - Hugh McCormack: Great idea Emma.....could u ask Gwennan for a comment or three on her experiences (hopefully all/mostly positive 😉 ) Thanks for the suggestion. 03/09/2023, 10:39 - +44 7530 790044: Will do, Hugh. I'll email you her response. 04/09/2023, 09:13 - Brendan Blake: Betty - Please see my email to you with a QR code. I have put up an events page which needs improvement. 04/09/2023, 09:14 - Brendan Blake: 04/09/2023, 09:15 - Brendan Blake: Holding page: Need to add photos, time, reasons we are doing it, venue (garden if fine?) and compelling reasons to attend! 04/09/2023, 21:56 - +44 7530 790044: Hi all, I've emailed the draft minutes for the last meeting. Could you check your spam/junk folders and add me to your safe senders list, as this is the first email I've sent from my Havards email account. Thanks 04/09/2023, 22:04 - Jane Thomas (Havards): Thx emma 05/09/2023, 19:28 - +44 7726 776281: Would you be OK to have tickets for 60s disco on 30th Sept for library fundraiser in HAvards? 05/09/2023, 19:34 - Betty Fells: I’m happy to sell the tickets for the disco. It’s not too busy now so I’m sure the girls/volunteers can manage to sell tickets. It has to be cash and we will keep the money in a separate pot for you Ros. I’ll write this down to the comms book so everyone will know. 05/09/2023, 19:38 - +44 7726 776281: Diolch Betty. Hopefully, some of you will be able to come, all in mini skirts of course! 05/09/2023, 19:41 - Betty Fells: Don’t forget 29th is macmillan coffee morning at Havards 30th disco 05/09/2023, 19:42 - +44 7726 776281: Can help with that. 05/09/2023, 19:44 - Brendan Blake: Betty, on the coffee morning, did you get the QR code, and have you got (a) the final poster, and (b) some more information for the web site as requested? 05/09/2023, 20:14 - Betty Fells: Sorry Brendan i read your message then I served customer and forgot to txt yiu back. Thank you for the qr code I’m still waiting for some paperwork from macmillan and after they arrive we can put it on Facebook/website/insta etc 05/09/2023, 20:28 - Brendan Blake: Thanks. That's fine 11/09/2023, 16:25 - Hugh McCormack: Hi all, just to say I need to keep to an hour tonight as I am hosting my siblings this week. So will need to cut and run by just after 7. Newsletter News: I have a v draft draft, and will add to this after tonite's meeting. Need some clarification re what can be said about performance (Brendan's figs today were interesting, but gather year on year is down). Could do with a bit more product news. And thought wld be good to have pic and brief CV of new volunteer(s) and of youth volunteer(s) to go with their comments about summer experience. Anyway, see you later. Hugh 11/09/2023, 16:30 - +44 7530 790044: Hi Hugh, I'll ask Kian (my neighbour) and Gwennan (my daughter) about getting a picture. Do you have a deadline for when you need these? 11/09/2023, 17:03 - Hugh McCormack: Thanks Emma, this week wld be great ... 11/09/2023, 20:10 - Chris Morgan: Thank you for a wonderful meeting this evening. If you spent time with your hand up and not immediately answered my apologies when presenting I see just a few small attendee screens and whilst scanning through to try and spot questions I’ve been told some waiting a while to speak. Emma has offered to spot hands in future when I’m hosting. I’ve phoned Simon and await his call back. I’ll let you know the outcome. Cheers Chris 11/09/2023, 21:40 - Chris Morgan: Well we have a treasurer!!! Starting immediately. 11/09/2023, 21:42 - Brendan Blake: Brilliant news. Very good meeting as well. Exciting ideas about the flat. Thanks, all 11/09/2023, 21:50 - Jane Thomas (Havards): Very pleased about Simon, well done for finding him! Thanks for getting us this far Jessica! Great meeting tonight. Exciting year ahead for us all. 11/09/2023, 22:03 - Chris Morgan: Hi Jessica as admin to this and the other WhatsApp groups please add Simon. 11/09/2023, 22:17 - Jessica: Thanks Chris - this is wonderful news for Havards. 11/09/2023, 22:17 - Jessica: Thanks for your kind words Jane 11/09/2023, 22:21 - Jessica added ~ Simon Reeves 15/09/2023, 13:54 - +44 7726 776281: Yes agree. On another matter, Grace asked who to contact regarding cleaning materials for the hall, as want to keep it in the community. Have directed to Betty. Got me thinking, if it was competitive, is this something that could be promoted to the other businesses and holiday lettings? 15/09/2023, 14:07 - Jane Thomas (Havards): I don’t follow what you are referring to Ros? 15/09/2023, 14:13 - Hugh McCormack: I think Ros is suggesting we promote our range of cleaning materials direct to other businesses and to holiday lets. Is that right Ros? 15/09/2023, 14:30 - Betty Fells: I’m looking into getting a good price on cleaning products for the memorial hall and also stocking eco friendly cleaning products but wholefood shop has got loads of items such so I don’t want to step on their toes. I’m on it just need more time as I’m a bit snowed under with enquiries. 15/09/2023, 14:50 - Jane Thomas (Havards): I see makes sense now. 15/09/2023, 18:26 - +44 7726 776281: Great. 17/09/2023, 12:14 - Cris Tomos: Shwmae bawb, I have had a request on Friday from 2 senior members of staff from Cooperatives UK to come and visit a few community cooperatives in West Wales. They are with Car-y-Mor Coop at 11pm and asking could they come to Siop Havards at 2pm to see the famous shop - apparently many of the team at Cooperatives UK in Manchester are very impressed with what the Siop Havards team have done! So can they call for a 40 minute slot to see the site and talk to who ever is around - I will be with them for the visit and then on to Tafarn Sinc and ending up with the Wind Turbine and Chapel projects in Hermon. Will you let me know if it is ok to come along Tuesday at 2pm and then who can make it for a quick chat with them. Diolch Cris https://www.uk.coop/support-your-co-op/community-shares/about-community-shares 17/09/2023, 12:20 - Cris Tomos: 17/09/2023, 12:25 - Cris Tomos: https://www.carymor.wales/getinvolved 17/09/2023, 12:25 - Brendan Blake: Sorry - I can't make this. But it might help those who can be present to mention that we were supported by a payment from Co-op UK when we (mostly Chris and myself) provided support to York Hardware Supplies in Birmingham. That's gone very well, and they made their target for shares. My contact in Co-op UK was Petra Morris who is Co-operative Development Manager. 17/09/2023, 12:28 - Cris Tomos: Also Brendan you have been helping Clynfyw Care Farm to launch their share offer! 👍https://www.clynfyw.co.uk/ccbs/invest.php 17/09/2023, 12:29 - Jane Thomas (Havards): I’m afraid I cannot be there for this 17/09/2023, 16:37 - +44 7726 776281: Sorry, neither can I. 17/09/2023, 17:01 - Chris Morgan: Hi Cris. I’m in Hertfordshire this weekends 17/09/2023, 17:01 - Chris Morgan: Week 17/09/2023, 17:26 - Jessica: I can do it Cris. 17/09/2023, 19:01 - Cris Tomos: Thanks Jessica, I think they want a photo too for a national press item. Diolch, Cris👍 18/09/2023, 12:27 - +44 7726 776281: If there is anyone available on Saturday, reminder about the centenary parade starting at Richards Bros at 1.45. Is there a banner anywhere? 18/09/2023, 12:33 - Jessica: Hi Ros - I told Grace I could not come (I’m away from Wed) but that I’d drop a cake off with you. Is that OK? Are you in on Wednesday first thing? 18/09/2023, 12:35 - +44 7726 776281: Yes, here till 10.15. DIOLCH. 18/09/2023, 12:36 - Jessica: brill - I’ll be whipping up a banana and tahini cake tomorrow and bring to you early Wednesday 18/09/2023, 14:59 - Chris Morgan: There has been another significant lapse of concentration by Sue. The lights were left on from close on Saturday to Monday morning despite having a shop close checklist available. Today she has frequently check and used her mobile phone and when challenged by Betty to please focus on her job was told she had very important family txt messages to respond too immediately and to stop spying on her. I’m seeking support and feedback for the instigation of a ban of personal phones in the shop areas when either being paid to do a job of work or have offer voluntary time to do a job at the shop. Whilst we should have sympathy and support any member with an occasional family matter. Having personal phones on the shop floor should be discouraged or stopped now there are lockers with keys for staff and volunteers to put personal stuff including phones. Phones can be checked for messages or missed calls at lunch breaks. Should contact urgently be required then phone the shop fixed line number. Your thoughts on the instigation of a shop mobile phone policy? 18/09/2023, 15:05 - Jane Thomas (Havards): I think to be fair and follow correct procedures if we want to stop it happening again it needs to be put in a formal letter to her that the lights were left on again, and that is the second time in recent months, the other time being **\**\**. Use of phones repeatedly on shop floor has been noted again after we have installed lockers etc and asked staff not to use them on the shop floor. A note to say please give family the shop number to be used in an emergency situation if needed. Any more occurrences and disciplinary action will be taken. Firm but fair. 18/09/2023, 15:24 - Chris Morgan: Yes I agree. It should also be a policy for everyone, no phones on the shop floor. Customers and prehaps importantly investors may not know who’s paid and who is not. Reasonable if they saw a staff member respond to text/WhatsApp messages the thought might be why is Havards paying for that private activity during work hours. 18/09/2023, 15:31 - Chris Morgan: The principle is correct Havards isn’t here to pay for private activity, that should be done in their time. There is always a list of tasks and jobs to be done throughout the day that is beneficial to the shop and making a profit. 18/09/2023, 15:33 - Jane Thomas (Havards): I would be very reluctant to ask volunteers not to use phones. We should keep it to paid staff for obvious reasons. 18/09/2023, 15:35 - Jessica: I support both of your comments and thoughts 18/09/2023, 17:00 - Hugh McCormack: Hi Chris, Jane, Jessica..... my 6p worth: I think Jane's suggested pproach of firm but fair is the right one. "No (personal) phones on the floor". In writing to Sue? I'd say yes, but reluctantly. But as it's a repeat and there's a check list of what to do, a letter is prob the right thing. Volunteers shld be _strongly encouraged_ to follow siop H policy and use the lockers, for the same reasons. The shop phone line shld be the entry point whilst 'on duty'. H 18/09/2023, 17:14 - +44 7530 790044: When I worked in retail personal mobile phones were strictly prohibited on the shop floor. If we were to have one on the shop floor it was instant disciplinary action. I don't like the lack of respect that Sue is showing Betty (her superior) this should be addressed too. Have job descriptions and contracts been written up for paid members of staff? Also, do we have a written behaviour policy of what we expect from staff? 18/09/2023, 19:21 - +44 7726 776281: This is all wrong. Matters such as this should be brought to a meeting, an extra meeting if it can't wait. This is making a mountain out of a mole hill. Where is the pastoral care here for a staff member? It would seem that rather than this severe reprimand, that some compassion would be more appropriate. Leaving the lights on is hardly a cause for receiving a formal letter. Loosen up, or you won't have any staff to issue it to. I am shocked at what I am reading and do not support any decisions about banning mobile phones or issuing letters by WhatsApp and it needs to come to a meeting. I fear that there is bigger discussion that needs to be had regarding staff and volunteers. 18/09/2023, 20:08 - Clive Hooper: I’ve just read all the comments from you all and had some time to reflect on my reply. In summary I think we need to think very carefully how we , as a community shop want to treat our staff. I know this is the second ‘mistake’ from Sue but leaving lights on is a mistake not a disciplinary offence. Clare has made some mistakes as well and we are not taking similar actions. So I am rather inclined for us to talk with Sue and say that it is important she follows the checklist and that she really needs to concentrate on not making mistakes. We want ALL of our staff to do the right thing and we won’t do that in a fear culture. Let’s be compassionate supportive but also honest with her that we don’t expect this to happen again. WRT mobile phones we need a discussion on this , again I don’t think we should just say no - what about volunteers vs paid staff? we can’t say no to volunteers or we will start loosing them Surely again we should have a policy that is an adult conversation saying please don’t use them unless absolutely necessary including to the volunteers because it gives the wrong impression to our customers. That way we try to empower them rather than dictating to them. A much better way of getting the staff and volunteers working with us. Remember this is NOT a profit grabbing, unfeeling business we are a community shop and part of that community are our own staff. Long winded I know but let’s get some perspective on this. Let’s discuss this at a meeting . I’m still not available on Monday but if we need to put an extra one in next week I will be available from Wednesday evening or we could slot one in the following Monday as a special one Clive 18/09/2023, 21:38 - Chris Morgan: Hi Clive. Agree with all said. For information this isn’t the first time there’s been a loss of focus, within the last 3 months show stock left out in the street, on at least two occasions lights left on. Yes compassion is the right approach if anyone has a family problem and had this just been a one off then fine, but every shift Sue does on her own or without supervision the phone is a constant distraction and has been since the start and when asked her reply is she has a needy daughter and grandchildren who ‘must’ have instant response from her. Prehaps the right approach is to announce the phone policy and provide say 2 weeks start date for any ‘dependants’ to become accustomed to the fact that there will be up to a 4 hours delay in responses awaiting a lunch break or after work reply. 18/09/2023, 23:20 - Brendan Blake: I didn't see this discussion until later, and have been thinking how to respond. Clive has said much of what I was wanting to say, probably rather better. Good staff relationships and morale are absolutely vital, and we need to be compassionate and motivate positively, carrots preferable to sticks! Make the staff feel they have a stake in the success of the shop - we have discussed a staff bonus in the past - maybe find a way to link this to shop performance. Ros also has a point about not making decisions by WhatsApp! So we should talk to Sue first, then carefully consider the circumstances and the correct course when we understand the situation better. A phone policy should be discussed and agreed in a meeting. 19/09/2023, 20:56 - Chris Morgan: Sue 20/09/2023, 08:52 - Brendan Blake: John has sent me some pictures from yesterday's visit of Co-op UK, and I just talked to him and said I would add them here, and can put something on the website. Cris - should we add something to facebook? Did anything come out of the visit that should be mentioned on the website - or maybe someone there can write a paragraph? 20/09/2023, 08:53 - Brendan Blake: 20/09/2023, 08:53 - Brendan Blake: 20/09/2023, 08:53 - Brendan Blake: 20/09/2023, 09:10 - Jane Thomas (Havards): Great pictures! Well done you lot! 20/09/2023, 09:29 - Chris Morgan: Fantastic, Cris would a paper publish the visit? 20/09/2023, 12:01 - Hugh McCormack: Looks great 👍: cld we have some names to add to the pic please? 20/09/2023, 12:52 - Hugh McCormack: Also, where are we with the 'march' to the Memorial Hall? Who'll be there on Sat? 20/09/2023, 16:36 - +44 7726 776281: As I am Chair of the library, I better walk with them, but will serve you tea and cake when we get to the hall. John is sorting out the banner. 20/09/2023, 16:43 - +44 7837 663740: Sorry carrying a flag for the boat club 20/09/2023, 17:16 - Hugh McCormack: Thanks Ros..... look forward to T & C, if u see what I mean... 20/09/2023, 17:18 - Hugh McCormack: Hi Simon, will wave or make any nautical signs I can remember from my day skipper course Btw, do u have a photo and a brief biog I cld insert into newsletter? My email is h.mccormack@ntlworld.com Thanks a lot Hugh 20/09/2023, 17:20 - +44 7837 663740: Will send something over 20/09/2023, 19:06 - Hugh McCormack: Ta 21/09/2023, 12:25 - Betty Fells: 25/09/2023, 01:15 - +44 7530 790044: Amended minutes for the 14/8/23 meeting and draft minutes for the 11/9/23 meeting have been sent via email to be approved in the meeting tonight. 25/09/2023, 01:16 - +44 7530 790044: Simon could you send me your email address,please? So I can send you a copy of the minutes. Thanks 25/09/2023, 09:22 - +44 7837 663740: sj.reeves38@gmail.com 25/09/2023, 10:02 - +44 7530 790044: Thanks Simon, I'll email you a copy of the minutes by midday. If it's not in your inbox, please check your spam/junk folder, it might go there. 25/09/2023, 12:50 - Jessica: Update from the Chamber of Trade for the Christmas Market following …. 25/09/2023, 12:50 - Jessica: Good afternoon, all. Just to update you all. Issy and I went and spoke to Jim. And we have confirmed the booking of the stalls which there are 13 with him. @⁨~Jason Paish⁩ he will pass you the invoice directly. We have asked for the stalls to be set up from 12. Stall holders can come from 12.30 and be ready from 3pm till 8pm. We have asked all the standard Monday morning business, and we have a definite 5 and a maybe 2. myself and Eifion (blacksmith) and Bro ingli are having a stand. so that leaves 3 stalls. We have also popped in to Codi and the collective to see if any of their individual businesses would like a stall. We have also said that if all the stalls go and that they still wish to attend, they can supply their own Gazebo cover and table. Then this could be possible. We said that this would be a cost of £10. We just wanted to update you all. If hope this is all good. 25/09/2023, 13:13 - Jane Thomas (Havards): Are we doing a stall at the Christmas market? 25/09/2023, 13:15 - Jessica: I don’t know ! But looking at the message forwarded above, perhaps not. It doesn’t sound like there are many spare. I guess we have a chat and see if we’d like one and go from there? 25/09/2023, 15:51 - Jane Thomas (Havards): TUESDAY (tomorrow) - we have no Clare and Sue G is on holiday for 2 weeks. Usually Clare covers Sue’s holiday time by doing extra hours. This time she isn’t. We have not had any volunteers come forward to help for Tuesday, so it will be just Betty (and Vic for a few hours). We may still get a response but not looking likely now. Do we want to consider half day opening maybe? Or early closing, say 3pm? Or just ask them them to do their best for the normal hours? 25/09/2023, 15:52 - Jane Thomas (Havards): Betty left this group last night. 25/09/2023, 16:04 - Cris Tomos: Thanks for the update. Best to have condenced hours if staff and volunteers are unavailable. A challenge for all retailers at the moment. Yes could see Betty left the group. 25/09/2023, 16:04 - Cris Tomos: 25/09/2023, 16:41 - +44 7530 790044: I can get there at just after 3pm, but I haven't had any training in the shop 😕 25/09/2023, 16:42 - Jane Thomas (Havards): It would have to be someone who knows their way around the till. Thanks for the offer Emma! - we need to get you trained up so can take you up on it next time x 26/09/2023, 10:02 - Jane Thomas (Havards): I put message in wrong group last night - apologies for leaving meeting abruptly last night. Been little stressful to say the least the last week or so - we are all working towards the same thing and hopefully will get there eventually. On another note - we need baked goods for the MacMillan coffee morning - can anyone provide anything? If so could you please let me know by messaging me outside of this group. Thank you! 26/09/2023, 10:02 - Jane Thomas (Havards): Obviously only applies if you are local this week! 26/09/2023, 10:04 - Jessica: I’m baking for the induction of the new Vicar in Nevern on Friday so could possibly do x 2! Sorry - when is the coffee morning? 26/09/2023, 10:05 - Jane Thomas (Havards): This Friday coming 26/09/2023, 10:06 - Jane Thomas (Havards): That would be great! New vicar is Zeph sister in law 26/09/2023, 10:09 - Jane Thomas (Havards): Our MacMillan coffee morning instagram post https://www.instagram.com/p/CxIrq58Nis7/?igshid=NjFhOGMzYTE3ZQ== 26/09/2023, 10:11 - Jessica: No!!! That’s amazing! 26/09/2023, 10:12 - Jessica: OK will do x 2 26/09/2023, 10:12 - Jessica: One for havards and one for Nevern 26/09/2023, 10:13 - Jane Thomas (Havards): Thanks! 26/09/2023, 12:54 - Chris Morgan: Betty has had an email and asking if the committee has any suggestion or wants to take a lead in responding. Subject: Newport Playing field Fundraising auction Date: 2023-09-25 17:41 From: Sandra To: Betty Dear Betty The Newport Playing Field Charity is running an auction of promises and lots and social event in the Memorial Hall on Friday 6th October 6.30 till 9 pm. The Hall is donating use of the venue free of charge and providing a bar run by its volunteers. Arwel Thomas of JJ Morris has kindly agreed to be auctioneer. We are writing to ask you to kindly support the auction which will help with the running costs of Playing Field facility, which includes the football/rugby pitch (also used for rounders, school sports and other events); the tennis courts; skate park; the old castle mound (SAM), and use of the MUGA, as well as the changing room/children's facility building. The annual cost exceeds income by at least £3000. We should be most grateful if you could contribute in some way Cllr Bayes is coordinating the auction lots, and we should be grateful if you could contact her to tell her, or discuss, what this might be from you. Please contact Sandra sandrabayes1@btinternet.com or telephone her mobile 07484 313893 or land line 01239 820889 (You need to include the area code) Cllr Lloyd will be finding helpers to make/contribute canapes and cakes and host the evening. Please contact Elaine if you would like to be involved in this lloydelaine3197@gmail.com or telephone 01239 820037 If you have suggestions as to how to make this evening event more enjoyable, please let us know Please come on the day, and please encourage others to come to support this good cause. If you are able to offer lifts to and fro, please let Sandra know, because we are aware of several people who might like to attend, but can only do so with this help Thank you if you can help in any way Warm regards Sandra for Newport Playing Field Charity (Town Council) 26/09/2023, 12:56 - Chris Morgan: My immediate thought is to donate any items that haven’t sold in the past year or items of the fishing gear that is more suitable for pond fishing ( you can tell I’m not a fisherman). 26/09/2023, 12:57 - Chris Morgan: And clear some space for fishing items that do sell 26/09/2023, 12:57 - Chris Morgan: Over to you for suggestions and a lead. 26/09/2023, 12:59 - Clive Hooper: I agree all slow moving stock that doesn’t sell through we should use to donate to these sort of requests 26/09/2023, 12:59 - +44 7530 790044: We could do a Havards Hamper, perhaps? Made up of small kitchen items e.g. mug & tea towel etc 26/09/2023, 13:00 - Jessica: That’s a nice idea Emma 26/09/2023, 13:01 - Jessica: Better to clear fishing stuff through Ebay? 26/09/2023, 13:02 - +44 7530 790044: Perhaps a small pets one too with dog food samples? Pet items are always a popular sell 26/09/2023, 13:03 - Jessica: Also nice 👌🏻 will help publicise what we are strong in 26/09/2023, 13:05 - +44 7530 790044: Exactly, we want to show those present why they should come to Havards. If we're giving old stock we need to make sure that it doesn't look like we're palming off our dusty old tat. 26/09/2023, 13:13 - Chris Morgan: Love the idea of hampers as they always have something every one wants a a theme of cat, dog and fisherman will make it easy for Arwel to auction 26/09/2023, 13:15 - Chris Morgan: Also give Arwel a retail price of the goodies in the hamper so he knows where to pitch it 26/09/2023, 13:17 - Jessica: Just thinking about the fishing - where is the nearest coarse fishing? Is there somewhere fairly near so a fishing hamper makes sense? 26/09/2023, 13:18 - +44 7530 790044: At least with hampers it's low value stock that goes in and we can add in a few slow sellers/dead items. Could also do a gardening hamper - gloves, seeds, trowel etc. 26/09/2023, 13:19 - Jessica: Full of ideas Em!! 26/09/2023, 13:20 - +44 7530 790044: Fishing is very popular amongst the locals. Several of my neighbours do it. As with all hobbies, if you enjoy it you'll travel around to pursue it. One of my neighbours went to Scotland just to fish for a week! 26/09/2023, 13:23 - Jessica: But as we understand it we have mostly sea fishing in Newport and we have a lot of old fishing stock which is more for coarse fishing on lakes etc 26/09/2023, 13:24 - Jessica: Please can we clear this another way? 26/09/2023, 13:26 - +44 7530 790044: I think the ebay idea is good, at least Havards can make some money that way, even if it is a small mark up 26/09/2023, 13:26 - Jessica: 🙌🏻 26/09/2023, 13:34 - Chris Morgan: Who’s going to put the hampers together and who’s selling the old stock on eBay? 26/09/2023, 13:35 - Jessica: Emma are you willing to hamper up? 26/09/2023, 13:37 - +44 7530 790044: I'm happy to go through the shop with Betty and Vic and they can tell me what items they're happy to put in. What's the value limit per hamper? 26/09/2023, 13:37 - Jessica: I think we should get together on the wider subject of stock hygiene Chris and set out a step by step approach. Maybe a small sub group of your choice? I’m willing to pitch when needed. I noticed you mentioned this to Brendan last night v briefly. There’s a lot involved so we need to be careful. 26/09/2023, 13:49 - Jessica: I meant what I said last night - that we should use this moment as a step change towards more orderly, considered, approaches… which will bring much needed calm and reassurance to everyone. hopefully! 26/09/2023, 13:49 - Jessica: To that end I think we should develop a project plan - not only for the building project but also for other needed projects so we can pace ourselves in a timely way with less stress 26/09/2023, 17:24 - Hugh McCormack: 👍 26/09/2023, 17:24 - Hugh McCormack: 👍 26/09/2023, 17:49 - Brendan Blake: Do you have a hamper to use? There's an empty Fortnum and Mason's hamper in the garage at our cottage. We left it there for use for picnics, but no one ever uses it and I have two more here! (Customer always gives me one at Christmas!) Let me know and I will try to arrange for it to be dropped into Havards. 26/09/2023, 17:52 - Brendan Blake: Do you have a Hamper? We have a Fortnum and Mason hamper in the garage at our cottage. It was supposed to be for picnics, but no one ever uses it. So not needed - I have two more here (Customer gives me one each Christmas!) So if you need a hamper I could arrange to have it delivered to Havards. 26/09/2023, 17:57 - +44 7530 790044: That would be great Brendan, if it's not too much trouble for you. I had thought of getting a set of 3 or 4 storage baskets and wrapping with posh cellophane and stuffed with tissue paper. But if you're happy to donate the hampers that would be fab. They'd look much better! 26/09/2023, 18:28 - Brendan Blake: Just one hamper. It is quite a big hamper, but it looks good (might need a clean). 26/09/2023, 18:47 - Brendan Blake: Simon Weeks (currently resident at our cottage) will drop the F&M Hamper into Havards sometime before Thursday. OK? 26/09/2023, 20:08 - +44 7530 790044: That's fab, thanks Brendan 👍 26/09/2023, 21:57 - Brendan Blake: 26/09/2023, 21:57 - Brendan Blake: 26/09/2023, 21:57 - Brendan Blake: 27/09/2023, 10:11 - Jessica: Those are so nice!! 27/09/2023, 12:38 - +44 7726 776281: Great photos. I am taking the phone back to Havards later, have given WhatsApp a try, but it is not for me. 27/09/2023, 12:46 - Jane Thomas (Havards): Do you want more photos? I have a few as well 28/09/2023, 08:43 - Jane Thomas (Havards): Last call for bakes - can anyone provide something for Friday morning? If so please let me know. We have 5 offers so far . Also we should really have a rotation of committee members to ‘host’ and chat to people who are coming out of havards curiosity. If you are coming please let me or Betty and Vic know what time so we ate. It all at same time or no body there at all. Thanks all - Jane 28/09/2023, 08:57 - Jessica: Sorry Jane - what time is it? 28/09/2023, 08:58 - Jane Thomas (Havards): 10-4 28/09/2023, 10:23 - Brendan Blake: I do hope it goes well. Sorry I can't be there. I am actually in Birmingham at present, and mentioned this to Donald Steel of York supplies, so now have an invitation to visit them. They might be the second Community owned hardware shop in UK! Anyone have any questions for them? 28/09/2023, 10:38 - Jane Thomas (Havards): Brilliant! Am sure we’d all love to know how they handle their re ordering system, how often they place orders and what system do they use - particularly for my curiosity do they have a hand held device they use and what capabilities does it have - eg: can it change stock levels and prices. 28/09/2023, 10:39 - Brendan Blake: Thanks, Jane, good questions. 02/10/2023, 10:52 - Brendan Blake: 02/10/2023, 10:59 - Jane Thomas (Havards): Lovely!! Interested to hear all about them. 02/10/2023, 11:12 - Chris Morgan: 👍 02/10/2023, 17:01 - Jane Thomas (Havards): Guess what! Am working in shop and Just had a trio of visitors who live round the corner from York supplies! They saw our photo and were coming down anyway and thought they would pop in and make a small purchase. Liked our shop mugs and are going to go back and recommend they do them too. 02/10/2023, 17:31 - Jessica: Ha ha ha!! Brilliant 02/10/2023, 19:21 - Brendan Blake: Suggestion already made! But this might reinforce it 03/10/2023, 10:16 - Brendan Blake: Newsletter still not out. Sam has been very busy working and has been called away to Glasgow. But says he hopes to get it out this evening. It is up on the website. 04/10/2023, 11:28 - Hugh McCormack: Hugh here, from Souillac, catching up... Did it go out last night? Any indication of website traffic to the website page? I'd guess it will be low unless pointed to it. 04/10/2023, 18:29 - Brendan Blake: Newsletter just went out - see my email. We had an immediate response from investor Grace Hagen: "Well done to all" 04/10/2023, 18:29 - Jane Thomas (Havards): Very nice to hear! 06/10/2023, 12:40 - Chris Morgan: 06/10/2023, 12:42 - Chris Morgan: And a big thanks to Emma, the shop team and others for making this happen. There is about £100 plus worth of goods going to a good Newport cause. 06/10/2023, 12:43 - Jessica: Brilliant! Well done all!!🎉 06/10/2023, 12:45 - Chris Morgan: Now we just need Arwel of JJMorris to triple the value. The auction is tonight I understand 06/10/2023, 12:53 - Chris Morgan: Found it. Betty has had an email and asking if the committee has any suggestion or wants to take a lead in responding. Subject: Newport Playing field Fundraising auction Date: 2023-09-25 17:41 From: Sandra To: Betty Dear Betty The Newport Playing Field Charity is running an auction of promises and lots and social event in the Memorial Hall on Friday 6th October 6.30 till 9 pm. The Hall is donating use of the venue free of charge and providing a bar run by its volunteers. Arwel Thomas of JJ Morris has kindly agreed to be auctioneer. We are writing to ask you to kindly support the auction which will help with the running costs of Playing Field facility, which includes the football/rugby pitch (also used for rounders, school sports and other events); the tennis courts; skate park; the old castle mound (SAM), and use of the MUGA, as well as the changing room/children's facility building. The annual cost exceeds income by at least £3000. for Newport Playing Field Charity (Town Council) 06/10/2023, 17:32 - Chris Morgan: Call for agenda item proposals this coming Monday’s meeting, items in by Monday morning please. Items so far include: ~ Update on staffing ~ what’s the recommendation for letting the top floor? Long term lease at commercial rates, affordable housing rate or short <28 day let’s fully managed using a letting agent. ~ Christmas hamper raffle in aid of youth artist groups. ~ proposal to move these meetings to physical gatherings rather than Zoom Please forward apologies asap. Thanks. Cm 06/10/2023, 18:01 - +44 7530 790044: Agenda item- Christmas party/1st anniversary celebration 06/10/2023, 18:49 - Hugh McCormack: Apologies from me...... I shall be in the deep SE of France studying the history of the Cathars. As u do. 06/10/2023, 21:27 - Brendan Blake: I thought the Cathars were SW France. Visited Montsegur a few years back - fascinating. Anyway - have a great time. 07/10/2023, 08:50 - Hugh McCormack: Thanks Brendan.... they're E and SE of Toulouse mainly: this a.m. it's Carcassonne and all its glory then south towards Pyrenees and E towards Narbonne. So Le Rugby country as well 07/10/2023, 08:59 - Jessica: Ha ha - so Brendan right!! SW?? 07/10/2023, 09:05 - Jessica: Agenda items - Presenting finalised signage for Siop havards and 🥁……(wait for it) 🥁 share certificate! Then there’s some big topics - a building plan, a data cleansing plan (including shelving), Epos system update, and next steps Plunkett This is quite a lot mind. 07/10/2023, 11:36 - Hugh McCormack: Oh OK, my perspective is onvs disregarding Marseille etc, which I will grudgingly agree is more E than where we are. So how about SSW? 07/10/2023, 12:20 - Jessica: Ha ha! Perfect 07/10/2023, 14:13 - Brendan Blake: Also remember finding the Cathars were in Albi. That's not that far from Toulouse. Definitely rugby country! See you all tomorrow. 07/10/2023, 14:54 - Chris Morgan: The Playing field hampers raised over £95. 07/10/2023, 15:19 - Brendan Blake: That's great! Well done. PS meant Monday . 08/10/2023, 15:32 - Jane Thomas (Havards): Hi Chris (as secretary) - email from Ros asking for agenda to be emailed out - she seems to think one has been sent out but I haven’t seen it if it has. 09/10/2023, 21:18 - Chris Morgan: 09/10/2023, 21:18 - Jane Thomas (Havards): Wow! Congratulations! 09/10/2023, 21:22 - +44 7530 790044: Has Spot been a busy boy? Are there going to be lots of little Spots running around soon? 🦆 09/10/2023, 22:09 - Chris Morgan: Too cold and I don’t know how old they are. 10/10/2023, 07:28 - Jane Thomas (Havards): Discovered this book this morning. The author appearing at athe literary festival in Mere in the next few days. I wonder if he would like to come to Havards and do a talk on his book and sell a few copies? Jane https://www.amazon.co.uk/Rivets-Trivets-Galvanised-Buckets-Fort-ebook/dp/B0B3MFT28T?nodl=1&dplnkId=fc4f5d58-7b22-42f6-8a9c-2585489b78f9 10/10/2023, 08:08 - Jessica: Some of our apple trees have been flowering - totally strange. 10/10/2023, 08:09 - Jessica: Lovely idea! In the community room?? Think we could actually get that functional quite soon? No real reason why not do you think everyone? 10/10/2023, 08:46 - +44 7530 790044: The community room would only need a lick of paint and a new carpet I should think. Then could get some tables and chairs. 10/10/2023, 09:00 - Jessica: Exactly! 10/10/2023, 09:29 - +44 7530 790044: It would be best to get something cheap and cheerful initially. If we're going to be doing renovation work the walls and carpets will get battered. 10/10/2023, 09:30 - Jessica: Quite so - so maybe leave the carpet for the moment. Just get some tables and chairs? 10/10/2023, 09:30 - Jessica: Just get it cleaned? 10/10/2023, 09:30 - +44 7530 790044: Alternatively, if we only paint the walls, I have a good quality carpet cleaner. 10/10/2023, 09:31 - Jessica: Let’s raise this at the next meeting 10/10/2023, 11:21 - Jane Thomas (Havards): I have emailed his agent and hope to hear back but you never know. 16/10/2023, 12:08 - Brendan Blake: Hi Brendan, I hope you're well. As you know, work has started to ramp up a bit now with increased requirements to travel. I've been trying to juggle both this and the monthly newsletter email, but I feel that I can't give it the attention which it deserves. As much as I would love to continue to help Havards I just don't have the time to support it anymore. As such, I feel it's best that I focus my attention fully on work going forward, and for you to find someone better suited to the newsletter email. I wish you all the best and I'll be sure to continue to make use of the service Havards provides to the community. Sam 16/10/2023, 12:09 - Brendan Blake: Alas - Sam has decided he can't continue handling our newsletter distributions via Mailchimp. Do we have any other volunteers who have used mailchimp? 16/10/2023, 12:13 - Brendan Blake: I've done my best to say thanks on behalf of the team, but maybe Clive could write to Sam as well, with thanks? Sam Mirza 16/10/2023, 13:40 - Jane Thomas (Havards): Thanks Brendan - I don’t know if anyone offhand. Will have a think 16/10/2023, 13:52 - Cris Tomos: Thanks for letting everyone know Brendan A shame that Sam could not continue - it is a skill to get a good Newsletter out on Mailchimp - possibly we send a Bcc email to ask if the members knows of anyone - they need not be in Newport, Pembrokeshire or Wales to do the Mailchimp post. Here's the one that the community pub in Llyn do and they have a remote coordinator. I would also say that it is a crucial marketing function and if there was a small grant scheme around that we could initially pay for someone to do it? Any money left in the Enhancing Pembrokeshire pot - then monitor that if we promote a new product on Mailchimp and it brings in £x then the function could be self financing? Ask local businesses would they like to be advertised on our MailChimp newsletter for £10 a pop - aim for 8 adverts to pay the graphic designer Mailchimp person £80 a publication or something similar? Just throwing ideas around - The Crymych Football Community Benefit Society asked people to pay £80 for advertising per annum around the pitch and 65 businesses have done that - brings in £5,200 - Crymych Rugby Club Charges £200 a year for advertising boards! Hwyl Cris https://mailchi.mp/becd95b881af/be-sy-mlaen-mai-may-whats-on-10376821?e=7a4d7a8b7f 16/10/2023, 13:55 - Cris Tomos: 16/10/2023, 15:57 - +44 7530 790044: I've just been told that Helen who runs the art gallery in Newport uses Mailchimp. Does anyone know her well enough to approach her and ask if she'd like to help? 16/10/2023, 15:58 - Jane Thomas (Havards): I don’t I’m afraid - wonder if Betty does? 20/10/2023, 09:34 - +44 7530 790044: Minutes for the 25/9 and 9/10 meetings have been sent out. If there's any problems accessing the email attachments, please let me know and I'll re-issue. Thanks 20/10/2023, 10:38 - Jane Thomas (Havards): Thanks Emma - came through ok on mine 20/10/2023, 12:02 - Chris Morgan: 👍 to both minutes documents. Thanks for again doing this. Cm 20/10/2023, 16:38 - Jessica: 20/10/2023, 16:39 - Jessica: These are the Christmas events from the Chamber of Trade. Please note late night opening 20/10/2023, 22:19 - Clive Hooper: I’ll send Sam a Thankyou 20/10/2023, 22:31 - Chris Morgan: Sam has withdrawn his services according to Brendan. 20/10/2023, 22:37 - Brendan Blake: Yes, please, Clive. Please see Sam's explanation of how work pressures had risen. Posted here last Monday. 23/10/2023, 08:39 - +44 7530 790044: My apologies, I won't be able to make it to the meeting tonight. I'm working late and there's no 4G signal where I'll be, so won't be able to join on my mobile. 23/10/2023, 17:46 - Cris Tomos: Shwmae, it's Bro Preseli Festival week and quiz night tonight. Sorry to have too much on! 23/10/2023, 17:46 - Cris Tomos: 23/10/2023, 21:33 - Chris Morgan: 23/10/2023, 21:35 - +44 7530 790044: Would this be the reason the fingerprint recognition wasn't working on Saturday? 23/10/2023, 21:42 - Chris Morgan: Yes, Mine worked this evening 23/10/2023, 21:47 - Jane Thomas (Havards): Mine still doesn’t work in the main shop because it was set up on the other one obviously doesn’t sync to both tills. 23/10/2023, 21:47 - Jane Thomas (Havards): Think the kitchen shop till used to be in main shop didn’t it? 24/10/2023, 17:36 - Chris Morgan: Yes it was 27/10/2023, 19:49 - Cris Tomos: Next year we will see Siop Havards in the final for this award!!! https://www.facebook.com/100064865822723/posts/pfbid02Sa85kqo9gnjWDzLxbebeworu8FRwmr4T4aYHLU4P1qJKpzbkoMiyoDqDVUmdwznl/ 28/10/2023, 16:00 - +44 7530 790044: Could Havards provide any help/advice for those trying to save this piece of iconic Welsh history at all? https://www.bbc.co.uk/news/uk-wales-67228291 28/10/2023, 17:16 - Jessica: For sure! Do you know them? 28/10/2023, 17:21 - +44 7530 790044: I don't have any contacts. It popped up on my bbc news feed and I thought perhaps Havards could reach out and offer any help or advice. 28/10/2023, 17:21 - +44 7530 790044: Cris Tomos, do you know of anyone involved in this project at all? 02/11/2023, 12:03 - Cris Tomos: Hi - The cottage Penrhos is owned by the Pembrokeshire County Council and is part of the department that looks after Scolton Manor - the senior manager at Scolton is Mark Thomas - he lives in Hermon. Then the director is MArc Cavenaugh. In the article you see Eifion Evans the community councillor - I know Eifion - he drives buses with Midway Motors. I am thinking that they could form a CBS and draw down CoF? Not sure I have enough hours to get involved - but I am planning a Network of Social Enterprises for Pembrokeshire and then additional resources are being planned for with grant applications. Hwyl Cris 02/11/2023, 12:03 - Cris Tomos: Good to see this Community Shop at the heart of this poster/promotion! : 02/11/2023, 12:03 - Cris Tomos: 02/11/2023, 12:04 - Cris Tomos: https://www.eventbrite.co.uk/e/dosbarth-meistr-cyfranddaliadau-cymunedol-community-shares-masterclass-tickets-749782508667?aff=oddtdtcreator 02/11/2023, 12:04 - Cris Tomos: Also a certain Chris Morgan of Havards on video! 02/11/2023, 12:05 - Cris Tomos: 02/11/2023, 12:06 - Cris Tomos: https://www.youtube.com/watch?v=UziMauYkhlM&t=2s 02/11/2023, 12:07 - Cris Tomos: And other Celebs!!! 02/11/2023, 12:07 - Cris Tomos: 02/11/2023, 12:08 - Cris Tomos: 02/11/2023, 12:17 - Jane Thomas (Havards): Ahh!! 02/11/2023, 12:17 - Jane Thomas (Havards): That should be arghhh!! 02/11/2023, 12:23 - Chris Morgan: I can find nothing in my diary, so happy to offer an hour if I can be of help 02/11/2023, 12:24 - Chris Morgan: Cris - can you let me know who to contact or if that something you can put me in touch with 02/11/2023, 12:34 - Cris Tomos: mark.thomas@pembrokeshire.gov.uk 02/11/2023, 12:35 - Cris Tomos: Or the local Community Councillor Eifion Evans - eifionevas@yahoo.co.uk 02/11/2023, 13:17 - Jane Thomas (Havards): This message was deleted 03/11/2023, 13:45 - Jane Thomas (Havards): We finished emptying the loft today - there is a LOT of stuff we could probably sell off at Newport Christmas fair if we had a table - does anyone know more about booking table, cost etc? We should probably staff it with committee members instead of asking employees to do it on top of their busy week. Any offers? I’m happy to be one of them depending on dates. 03/11/2023, 13:45 - Jane Thomas (Havards): We would also need to think about payment (machine? Or just cash?) 03/11/2023, 14:37 - +44 7837 663740: Again happy to assist dependant on date 03/11/2023, 14:41 - Jessica: Hi Jane - great idea. Tom Meredith from Ffynnon May be able to help with the table. Or Matt from Angel House? 03/11/2023, 14:42 - Jessica: And someone from the Food fair had a payment app just in their mobile. Could be an easy was to do this? Separate from Clover? 03/11/2023, 14:43 - Jane Thomas (Havards): I noticed at cwm yr Eglwys regatta they were using a Square payment machine on the food stall 03/11/2023, 14:45 - Jane Thomas (Havards): The table at the fair was actually Simon’s idea I have to admit! 03/11/2023, 14:52 - Jessica: It’s teamwork no??!!!!! 03/11/2023, 14:52 - Jessica: 😂🥰😂 03/11/2023, 14:53 - Jessica: I don’t know what payment provider they were using but I could find out if any of you would like me to? 03/11/2023, 14:54 - Jessica: If the stall doesn’t work out we could have a JANUARY SALE!! Clear out an area - perhaps the table in the kitchen shop and sell off for few £££ 04/11/2023, 23:18 - Chris Morgan: Provided we note the stock we sell then we can use a simple phone app to pay each transaction direct to the bank from their account. Square is an alternative to Clover and has much the same function they have a handheld payment device which we looked at but the cost didn’t work given the investment in fixed tills. 05/11/2023, 08:21 - Jane Thomas (Havards): I think there is a system that consists just of the small individual piece. I have seen it used often for market stalls etc without other pieces of equipment. 05/11/2023, 10:36 - Clive Hooper: I think a sale in January would be better because it bring people into the shop happy to go either way and if I am walking happy to help 05/11/2023, 13:44 - +44 7837 663740: Having helped clear the loft we have a lot of stuff which frankly will not sell in January We probably have 50 Welsh Dragon bags for life, enough gloves to cloth everybody in Newport as well as paraffin torches If we were to take a stall at the Xmas market there is a better chance of selling as Xmas gifts otherwise most of it will need to be written off Am happy to stand out in the cold at the market and try and offload a lot of this stock 05/11/2023, 18:18 - Clive Hooper: Ok see your point! 05/11/2023, 18:41 - Chris Morgan: Thanks Emma - you're right it's the 2nd and 4th Monday of the month so meeting is the 13th 5:30PM is the new Meeting time for the Advisory Committee next week Apologises, Approve meeting minutes. Prep for 2nd meeting in November – Company handbook introduction and background. Chris. https://docs.google.com/document/d/1KPRDI1n2SVUzV3ZR3Rfi0HhSr5XHp6OK/edit?usp=sharing&ouid=106358672397077760670&rtpof=true&sd=true Timing of Advisory Committee meeting – consider alternative days of the week (Wednesday), Clive Letting of the top floor flat - confirm forecast income per session. John Signage and painting of front of shop - Jessica/Chris. Christmas party/Anniversary celebration - Action: need a committee member to organise it ?? Christmas Hamper: Jane has an action, Emma taking the lead to make it happen. FYI: Plunkett FYI - approved and booked. COF - money in Work-ware update. AOB Share certificate update (placeholder for future meeting) Iron work for bus stop (placeholder for future meeting) Zoom - Havards SHGT 3rd qrt Governance committee meeting Time: 5:30PM is the new Meeting time for the Advisory Committee Join Zoom Meeting https://us02web.zoom.us/j/85947344646?pwd=aEFiVlpzaXpHYWN2cW9GeGpPVDNSQT09 Meeting ID: 859 4734 4646 Passcode: 778045 Remember to check both the mute button the the Zoom call and your local mute on the PC 06/11/2023, 14:21 - Brendan Blake: Returning to the subject of how to take payments when we have a street stall etc, I recently spotted that WH Smith were selling "Sumup" devices for as little as £39. Sumup take 1.69% of each transaction. I have even used one of these (or a similar) device when selling stuff as a volunteer at a Friends of Richmond Park stall. I recall that it was easy enough, but a little slow, and receipts had to be sent by email if the customer wanted one. Here's a link: https://www.sumup.com/en-gb/solo-card-reader-learn-more/ or https://www.sumup.com/en-gb/air-contactless-card-reader/ There are no doubt alternatives. When I first came across these devices, I was surprised to find how easy it has become to take card payments when out and about. 06/11/2023, 14:52 - Jane Thomas (Havards): That’s the one I was thinking of. 06/11/2023, 16:06 - Chris Morgan: All good payment systems but you're missing the key ingredient - it's payment straight to the bank, it takes no account of the stock that has been used to provide the goods and the reconciliation back end is a complete nighmare. 06/11/2023, 16:07 - Chris Morgan: What is they want to return it - there's no till receipt no record of the transaction other than cash payment to the bank 06/11/2023, 17:11 - Jessica: Agreed but are these piles of neglected stock actually on the system? If they aren’t we could take a simple approach 06/11/2023, 17:42 - Chris Morgan: You’re right Jessica, Betty and Vic need time to go through the loft stock now it’s accessible and make a decision as to what happens to it. I know that we have an inordinate number of oil lateens which may form the basis of a table sale. 06/11/2023, 18:03 - Brendan Blake: Do Clover have a mobile terminal that links into our system? Probably cost a bomb! 06/11/2023, 21:28 - Chris Morgan: Clover flex yes linked to the system, has Wi-Fi and mobile connection BUT costs £40 per month hence not an option 07/11/2023, 05:58 - +44 7837 663740: Having helped unload the attic we have a lot of stock which could potentially be turned into cash at the Christmas Fair. We should be taking a stall and find a work around for stock and card payments. We cannot afford not to be there otherwise we are looking at a significant write down at the year end 07/11/2023, 08:29 - +44 7530 790044: @447770971543 Are there any sign up fees or exit fees for the clover flex? And would the device be free or at an additional cost? Would we be able to get a free trial? If we can sell £100 of old stock we should have some profit and we can get those manning the stall to write down exactly what items and their quantity sold. It can be collated into an excel sheet at the end of the day and used to reconcile what's on the system.I had to do it in a shop I worked in which had an old fashioned non-computerised till. It's a bit of extra work, but needs must. 07/11/2023, 13:30 - Chris Morgan: Pod delivery. https://vm.tiktok.com/ZGJouhuEn/ 08/11/2023, 14:35 - Chris Morgan: Company Handbook Remind to have comments and feedback ready - this is a 90 page document and affects everyone that either works for Havards as a supplier, a volunteer, advisory board member or contractor. I suggest that at least 90 minutes is set aside to ensure that you're OK with the document and it can move forward to the solicitors for a final check and approval ASAP. For employees the company handbook is accompanied by their job description and employee contract of employment. You'll recall the conversation to offer these employment contracts ahead of the Government removing the option to operate under a zero hours contract next year. 08/11/2023, 14:35 - Chris Morgan: Prep for 2nd meeting in November – Company handbook introduction and background. Chris. https://docs.google.com/document/d/1KPRDI1n2SVUzV3ZR3Rfi0HhSr5XHp6OK/edit?usp=sharing&ouid=106358672397077760670&rtpof=true&sd=true 08/11/2023, 16:50 - Hugh McCormack: I.e. 27th Nov? 08/11/2023, 17:42 - Jessica: May we have this on email please? Ros won’t see it here and much easier for us to review. ( tried to forward but it wouldn’t!) 08/11/2023, 17:43 - Chris Morgan: Yes 27th it’s on the agenda to discuss and progress having hear any recommendations 08/11/2023, 17:46 - Chris Morgan: If it’s sent out then there will be potentially 12 versions of the document. Hence have a cloud version which you can download to work offline then save back. As for Ros, I’ve sent her everything that has been shared on WhatsApp to her in an email. 08/11/2023, 17:47 - Jessica: Please can you send me the link in an email too? 08/11/2023, 17:47 - Chris Morgan: That said if you are have problems opening the doc I’ll send a version 08/11/2023, 17:47 - Chris Morgan: Will do 08/11/2023, 17:47 - Jessica: I’m fine with a link 08/11/2023, 17:51 - Chris Morgan: Done. Let me know if it’s still a problem. Cheers. Cm. 😎 08/11/2023, 19:21 - Jane Thomas (Havards): Are we still aiming for Christmas party on December 12th? 08/11/2023, 19:22 - Chris Morgan: I believe so not heard anything to the contra - it does need an Advisory member to lead it hence the agenda item on that meetnig 08/11/2023, 19:23 - Jane Thomas (Havards): Has the agenda gone out by email? 08/11/2023, 19:23 - Chris Morgan: Yes 08/11/2023, 19:24 - Chris Morgan: and WhatsApp 08/11/2023, 19:24 - Jane Thomas (Havards): Have it now - thanks 09/11/2023, 12:18 - Chris Morgan: The company handbook discussion will take place at the meeting this Monday given the need to get it in front of the solicitor and in use promptly. Whilst it is a rather large document it was produced by a firm of solicitors for use by organisations similar to ourselves. The directors aren't looking for a significant change to the document as this would then raise the cost of legal fees but more an appreciation of the document's existence, an announcement and setting of expectation of conduct, behaviour and processes which as a Society we'll adhere too in order ensure a positive relationship with all members of the Society whether paid or volunteer and conveys our ethos as a Society. 09/11/2023, 12:20 - Chris Morgan: The feedback we seek is your general thought of the handbook, is there any aspect or process or policy that we don't now have given this fills many of the holes we had? 13/11/2023, 17:00 - Jane Thomas (Havards): Hi all - just a reminder the meeting is 5.30 today not 6. I had forgotten till I saw it just now so thought it was worth a mention 13/11/2023, 17:13 - Hugh McCormack: Just remembered too..... out at mom with a trailer full of manure. Back soon. Can someone send a meeting link via email plse? 13/11/2023, 17:29 - Chris Morgan: The link is also in the agenda sent out on the 5th Nov and is the same link as the previous meeting and indeed the meeting before that. Correction - Thanks Emma - you're right it the 2nd and 4th Monday of the month so moved to 13th On 2023-11-05 18:08, Chris Morgan wrote: 5:30PM is the new Meeting time for the Advisory Committee this week Apologises, Approve meeting minutes. Prep for 2nd meeting in November – Company handbook introduction and background. Chris. https://docs.google.com/document/d/1KPRDI1n2SVUzV3ZR3Rfi0HhSr5XHp6OK/edit?usp=sharing&ouid=106358672397077760670&rtpof=true&sd=true Timing of Advisory Committee meeting – consider alternative days of the week (Wednesday), Clive Letting of the top floor flat - confirm forecast income per session. John Signage and painting of front of shop - Jessica/Chris. Christmas party/Anniversary celebration - Action: need a committee member to organise it ?? Christmas Hamper: Jane has an action, Emma taking the lead to make it happen. FYI: Plunkett FYI - approved and booked. COF - money in Work-ware update. AOB Share certificate update (placeholder for future meeting) Iron work for bus stop (placeholder for future meeting) Zoom - Havards SHGT 3rd qrt Governance committee meeting Time: 5:30PM is the new Meeting time for the Advisory Committee Join Zoom Meeting https://us02web.zoom.us/j/85947344646?pwd=aEFiVlpzaXpHYWN2cW9GeGpPVDNSQT09 Meeting ID: 859 4734 4646 Passcode: 778045 Remember to check both the mute button the the Zoom call and your local mute on the PC -- Best regards, Christopher Morgan Secretary, SHGT Community Benefit Society Ltd Website https://siophavards.cymu -- Best regards, Christopher Morgan Secretary, SHGT Community Benefit Society Ltd Website https://siophavards.cymu 16/11/2023, 19:23 - Cris Tomos: Seen this reposted today https://nation.cymru/opinion/we-owe-it-to-our-communities-to-provide-support-they-need-not-merely-to-survive-but-to-thrive/?fbclid=IwAR3yr2XdjWHPV4EkqS5uHwlwCGL8C-M2FpwwHKD6ZSMsYe1UPk4OB-HEvXU 17/11/2023, 08:34 - Chris Morgan: 👍 17/11/2023, 10:10 - Chris Morgan: Christmas stalls progress update: The technology is tested and sorted - we will be able to use the cookware till on the stall provided it's protected against rain and moisture. We do urgently need volunteers to staff the stall and help set up and close down. I'm unavailable till 5pm on the 10th Dec so will need someone with a mobile phone hotspot to provide the internet connection and to ensure the small generator doesn't go walkies. RSVP. 17/11/2023, 10:12 - +44 7530 790044: Is the market on the 9th or 10th? 17/11/2023, 10:13 - +44 7530 790044: Also, what times are we looking at for set up and packing away? 17/11/2023, 12:02 - Chris Morgan: Just checked with Ros. It’s the 9th Dec. Which means I can sort the till and power. 17/11/2023, 12:02 - Chris Morgan: And lights 17/11/2023, 12:12 - Jane Thomas (Havards): I’m busy with visitors but could spare an hour on the stall 17/11/2023, 12:22 - +44 7837 663740: Happy to assist on 9th - no time constraints 17/11/2023, 12:55 - John Harries: Please let me know how I can help. John h 17/11/2023, 13:48 - +44 7530 790044: I'm free all day on the 9th, so happy to help. 20/11/2023, 20:20 - +44 7530 790044: Hi all, the charity Plant Dewi is looking for baby grows in ages 0-3, 3-6, 6-9 and 9-12 months for their baby bundle scheme aimed at helping new mums get the necessities needed for a baby. Plant Dewi is a charity set up by the St David's diocese to help families in need. If anyone has any items that they think are suitable, please let me know. Thanks 22/11/2023, 14:28 - Chris Morgan: Noted that the market is the 9th Dec. Just serviced and tested the mobile generator and it’s all working I also have a string of lights to attach to the front of the gazebo 22/11/2023, 14:33 - +44 7530 790044: Have you been given a time? 22/11/2023, 15:45 - Chris Morgan: If you mean time on the Christmas stall no not yet 22/11/2023, 15:46 - +44 7530 790044: OK 👍 24/11/2023, 11:04 - +44 7530 790044: Would it be possible to put a message out on three rings to encourage the volunteers to sell and buy raffle tickets, please? 24/11/2023, 11:05 - +44 7530 790044: Raffle tickets are now available to buy if any advisory committee members would like to buy some! 😀 24/11/2023, 11:10 - Jane Thomas (Havards): It will be at the till Point we will sell most if we have the hamper on display in window maybe? 24/11/2023, 11:12 - +44 7530 790044: I did ask Betty if she'd be willing to put it in the window, but she said she'd put it on a table where the wet suits were. 25/11/2023, 17:00 - Chris Morgan: Hi Brendan. As per the call re equipment you have the green light to purchase a second iPad and an additional power adaptor for the manager’s PC. Ideally the iPad should have the ability to accept a SIM card which would provide a hotspot for the Christmas market and the till. Beyond that we could use it as a hotspot to run the till in the event of an internet failure and a lot cheaper then the Clover charges. 26/11/2023, 11:26 - Brendan Blake: Power supply on order from Lenovo, they had a good offer. Will be delivered to shop in about 2 or 3 days. Researching iPads may take longer! 26/11/2023, 11:56 - Chris Morgan: 26/11/2023, 12:13 - Chris Morgan: Engraved with Property of HAVARDS on the back 26/11/2023, 12:28 - Brendan Blake: OK - found it. It's £180 extra for the cellular facility. Why not just tether the iPad to a phone? This could be a use for the volunteer co-ordinator phone. Also 64GB is not a lot of memory these days, but the cost goes up by £180 for more storage. 26/11/2023, 13:46 - Brendan Blake: The base model is £499 at Apple + £180 for Cellular. + £180 for extra storage. At John Lewis the base model is £469 (blue) with 2 year guarantee, but no engraving! The current iPad cost just £329 (but is the 2021 model). None of them take additional storage, but you can plug card readers in. 26/11/2023, 14:51 - Brendan Blake: The 2021 model (the same as the one we have) is on special offer at John Lewis for £299! 68GB of storage. A very much better deal than buying the 2022 model from Apple - but, of course, we don't get the free engraving. I strongly recommend tethering to connect it to the internet when away from a WiFi network. Something I have to do from time to time myself, and always works well. If we had a SIM in the iPad there would inevitably be ongoing costs also. Going for this would also have the advantage that both iPads would be exactly the same. Will call Chris later. 27/11/2023, 16:59 - Chris Morgan: Zoom reminder 27/11/2023, 16:59 - Chris Morgan: Join Zoom Meeting https://us02web.zoom.us/j/85947344646?pwd=aEFiVlpzaXpHYWN2cW9GeGpPVDNSQT09 Meeting ID: 859 4734 4646 Passcode: 778045 05/12/2023, 17:27 - Chris Morgan: 05/12/2023, 17:28 - Chris Morgan: Or B shown below 05/12/2023, 17:28 - Chris Morgan: 05/12/2023, 17:39 - Jane Thomas (Havards): What’s the difference between a and b?? 05/12/2023, 17:40 - Chris Morgan: Location of the Welsh and English description of the community shop 05/12/2023, 17:40 - Jane Thomas (Havards): A 05/12/2023, 17:41 - Chris Morgan: Choice A is in the lead. If you think is it right or not Vote Now!! 05/12/2023, 17:43 - +44 7530 790044: B 05/12/2023, 17:45 - Brendan Blake: A. Putting the line in welsh at the top detracts from the name. 05/12/2023, 17:52 - Jessica: A 05/12/2023, 17:52 - Jessica: Nice artwork Chris 05/12/2023, 17:53 - John Harries: A 05/12/2023, 17:55 - Chris Morgan: 😀. I can’t take the credit for that the source is Betty. 05/12/2023, 17:55 - Jessica: She done good 👍🏻 05/12/2023, 17:56 - Jane Thomas (Havards): Looks great! Can we give these out FOC please? It’s horrid to charge people for bags and it’s advertising and promotion. 05/12/2023, 17:58 - Jessica: Sorry Jane 05/12/2023, 17:58 - Jessica: On 1 October 2011 Wales became the first country in the UK to introduce a requirement to charge on most single-use carrier bags. All bags designed for single use are covered by the charges, whether they are made from plastic, paper, or plant based material such as starch. 05/12/2023, 17:58 - Jessica: This is from the senedd 05/12/2023, 17:59 - Jane Thomas (Havards): Ok - I tried 😁 05/12/2023, 18:21 - Chris Morgan: Indeed at present the price is 10p but needs to go up to 40p to cover the cost. 05/12/2023, 18:24 - +44 7837 663740: A 05/12/2023, 18:24 - Jessica: Nice idea but … you know…. The planet 🌎 05/12/2023, 19:17 - Hugh McCormack: B : splitting the two languages gives a better balance IMHO 05/12/2023, 19:38 - +44 7530 790044: It also looks less cluttered. 05/12/2023, 19:40 - Hugh McCormack: 👍 05/12/2023, 20:23 - Jane Thomas (Havards): I’m happy to go with either so the majority vote for me. I see Hugh’s point 06/12/2023, 08:55 - Clive Hooper: A for me 06/12/2023, 11:15 - Chris Morgan: Poll closed: by 7:3 including Ros's emails. it's to be version A 08/12/2023, 12:14 - +44 7530 790044: 08/12/2023, 12:38 - Jane Thomas (Havards): We may be better off doing what Blas has done and advertising that you are supporting it but say come to the shop 08/12/2023, 12:39 - Jane Thomas (Havards): Blas has a Facebook ad saying something like that. I also think if the weather is bad not many people will come out anyway 08/12/2023, 12:40 - +44 7530 790044: I'm wondering that if the weather is bad it might be postponed until next weekend. Have the organisers announced anything regarding inclement weather? 08/12/2023, 12:41 - Jane Thomas (Havards): Betty said yesterday that it may be in the memorial hall if the weather is bad 09/12/2023, 11:45 - Chris Morgan: Update on the Christmas market Good morning all, The wind on Market Street is very low. But ultimately, we will stall have to stalls on Market, but it might end up being a table, as it is also looking dry. the decision hasn't been easy, but the committee really doesn't think it would be busy or work if we moved it to the hall. Again, I am asking you all to be patient. As Jimmy will be in Market Street at 12.00 and we will have an ultimate descion weather it will be on Monday Market stalls or tables. But it will be in Market Street. 09/12/2023, 11:49 - +44 7530 790044: What time do you need us in Havards to start stall prep, if it is going ahead today? 09/12/2023, 11:52 - Chris Morgan: At the moment -yes. Betty has started to put stock aside to go to the table. Lanterns and oil are certainly on the list as they are 10 years old. Hat and gloves might be a good offering along with candles. 09/12/2023, 11:52 - Chris Morgan: She should be in the shop around 2:30. 09/12/2023, 11:56 - +44 7530 790044: 👍 09/12/2023, 11:57 - +44 7530 790044: Do we have lights for the table? 09/12/2023, 12:49 - Jane Thomas (Havards): It may not be needed anyway but I’m not going to be able to do hour! 09/12/2023, 21:43 - Chris Morgan: Thank you to everyone who supported the setup, running and closed down of the stall. It took £118 in money but as importantly we had a load of conversations with both the locals and those visiting Newport all delighted that we are now a community benefit society. The only blip was we couldn’t sell either the world’s longest hot water bottle nor any of the oil torches. 😢 09/12/2023, 21:50 - +44 7530 790044: I think we're going to have to have a Havards torch parade! 10/12/2023, 08:02 - Jane Thomas (Havards): They will sell during the summer so it’s not the end of the world. Well done to all of you that were able to be there and sorry I couldn’t make it. 10/12/2023, 08:44 - Hugh McCormack: 👍 11/12/2023, 19:14 - Jessica: Hi all - mystified about party tonight. Got to the shop to find no one visible and no lights on upstairs. Was there a party? 🎉 11/12/2023, 19:26 - Jane Thomas (Havards): Started at 6! Finished and out about 7.10. 11/12/2023, 19:26 - Jane Thomas (Havards): We missed you! 11/12/2023, 19:44 - Jessica: Where were you though? I couldn’t see anyone in the shop. 11/12/2023, 19:45 - Jessica: Well that’s a relief - I was beginning to think you were all hiding on purpose! 11/12/2023, 19:45 - Jane Thomas (Havards): In the kitchen. Front door was unlocked so should have opened when you pushed it 11/12/2023, 19:45 - Jane Thomas (Havards): So sorry we missed you Jessica x 11/12/2023, 19:46 - Jessica: Doh!!! I hope you had a nice time anyway. Even Jamie came! We went away with our tails between our legs. 11/12/2023, 19:48 - Clive Hooper: Sorry Jessica only had 10 attendees and everyone left by 7pm. Decided to shut up shop. 11/12/2023, 19:50 - Jessica: We were there at 6!! 11/12/2023, 19:51 - Jessica: It doesn’t matter though - I just didn’t imagine you’d be in the kitchen 11/12/2023, 19:51 - Jane Thomas (Havards): I don’t understand the door was open and everyone was dribbling in by just pushing the door - did you push it? 11/12/2023, 19:51 - Jessica: It was shut 11/12/2023, 19:52 - Jessica: Not to worry! Glad you all had a nice time 12/12/2023, 16:16 - Cris Tomos: Shwmae Havards Cooperative! We have another cooperative enterprise opening this week! Tafarn Crymych Arms - I know it is a busy time of year - but I am sending you this invite as fellow cooperators! If anyone wishes to attend the official opening at 7pm this Thursday you are more than welcome to come along! But fully understand that you might be tied up with something else! See this link for the latest Newsletter: https://mailchi.mp/2bce22f93073/prynu-crymych-arms-purchase-of-crymych-arms-9348342?e=d29570b579 No need to respond just turn up if you wish. Hwyl Cris 12/12/2023, 16:16 - Cris Tomos: 12/12/2023, 16:17 - Cris Tomos: 12/12/2023, 16:47 - Jessica: So brilliant / Bendigedig pawb!!! 13/12/2023, 15:25 - Hugh McCormack: Thanks for the cracking Shafe Certificate! Going to print off on stiff card in full technicolour.... 13/12/2023, 15:43 - Jessica: Don’t forget you’re getting a printed one sent!!! 13/12/2023, 17:26 - Brendan Blake: SHARE CERTIFICATES: Chris / Jessica - and whoever is posting them out - please see a couple of emails that came in saying don't post, they will collect. Chrissie Ringrose and James Pope (USA). Forwarded to you. 13/12/2023, 17:31 - Brendan Blake: And another: Polly Anson. Can collect when down for Christmas/New Year. 13/12/2023, 19:58 - Chris Morgan: Hi Brendan, I've go the signed certs to post tomorrow so will add Chrissie Ringrose and James Pope (USA), and Polly Anson to the collect from the shop box. 13/12/2023, 19:59 - Chris Morgan: Advisory Committee Meetings: 13/12/2023, 20:00 - Chris Morgan: 1st topic - the Christmas get together was the last Advisory meeting of the year. Next one will be in 2024 13/12/2023, 20:10 - Chris Morgan: 2nd topic: How often do you the Advisory Committee want to meet - there's a suggestion that once a month is about right, given that in between meetings sub-committees with their various projects crack on and make progress. WhatsApp is the chosen electronic forum for debate, idea formation etc between meetings - I try and provide a weekly update for Ros via an email copy of the exchanges for her to stay in touch with the conversations on WhatsApp. So a quick poll please: , A: Once a month on the 2nd Tuesday of the month at 6PM, B: Once a month on the 2nd Monday at 5pm or C: remain with 2nd & 4th Monday at 5PM. A, B or C please (note carefully the different times of each option, poll closes on Saturday or earlier if there's an unbeatable majority expressed. 13/12/2023, 20:15 - +44 7530 790044: Option A, I've just rearranged my work schedule where Monday at 5pm is no longer possible for me. 13/12/2023, 20:17 - Jane Thomas (Havards): 2nd tuesday of month will not work for me 13/12/2023, 21:31 - Brendan Blake: Monday at 5 pm was working very well for me. Is one meeting a month enough to keep up? A long gap means that if an issue comes up, there might not be a chance to discuss for some time. One meeting a month might not be enough time to understand all the issues, so that advising might be difficult. So I vote for option C, with the proviso that if we find there's nothing to discuss we cancel. Tuesday is also difficult for me. I would have to rearrange other things. 13/12/2023, 21:36 - Brendan Blake: CERTIFICATES: Ian Care says he will collect from shop next week. No need to post. Can I tell him we have moved his certificate to the shop - or has it already been posted. 13/12/2023, 21:37 - Chris Morgan: Issues can of course be discussed on WhatsApp and progress made between meetings. 13/12/2023, 21:37 - Chris Morgan: Brendan I’ll check the batches but 200 or so have already been stamped 13/12/2023, 21:39 - Chris Morgan: International have not. What’s the address? 13/12/2023, 21:41 - Hugh McCormack: *Meetings* I don't think once a month is frequent enough TBH. So I'd keep to twice if we can find best time for most of us. Within reason i can make any day between 5 and 7. So I wld go for option C, but happy to go with flow in which day. Nos da Hugh 13/12/2023, 21:41 - Chris Morgan: Clive and I discussed and we leave the certs in the office for a couple of weeks then post any not collected by say 10th Jan. The concern is leaving them in the shop may get damaged after a short while 13/12/2023, 21:49 - Chris Morgan: Thanks Hugh 13/12/2023, 21:50 - Chris Morgan: Which days or evenings would? 13/12/2023, 22:05 - Brendan Blake: For Chris: Ian Care lives in Derbyshire - 8 Kings Drive DE23 6EU. 13/12/2023, 22:07 - Chris Morgan: Ta. If he’s stamped I’ll post if not I’ll put in the shop box. 13/12/2023, 22:11 - Brendan Blake: On WhatsApp - I don't really think this is a suitable tool for key business messages. We should stick to email. Fine for chatting and polling, for things that don't need to be kept. That keeps Ros firmly in the frame as well. After all our ex-PM and chancellor have demonstrated how easy it is to lose important WhatsApp messages! 13/12/2023, 22:25 - Chris Morgan: Email is too undisciplined in responses, respondents reply to different threads and before you know it there’s multiple discussion none coordinated assuming emails are seen in the 1st place. WhatsApp is encrypted end to end unlike email. Ros has made the choice of not using WhatsApp despite offering to put on it on her PC and to use the shop Phone whilst she replaces her old 3G phone. To accommodate that decision I’ve been coping the single WhatsApp messages and emailed to her. I’m also concerned that numerous emails on SiopHavards is also a cost which can be averted. So not changing the decision made 18 months ago to use WhatsApp. 13/12/2023, 22:35 - Brendan Blake: I was not consulted nor ever agreed that WhatsApp would be used for key business information that needed to be kept! Maybe the Directors made a unilateral decision and I missed being told. But I really don't think it is suitable for long term record keeping. WhatsApp is owned by Facebook, and while at the moment we are still protected from the harvesting of WhatsApp data that goes on in USA, there's no guarantee either that this will continue, or that our data will be safely stored. It oculd vanish on the whim of Facebook. https://www.beekeeper.io/blog/why-you-shouldnt-use-whatsapp-for-business-communication/ 13/12/2023, 22:36 - Brendan Blake: That's just one person's opinion, but many share that view. 13/12/2023, 22:41 - Brendan Blake: https://snapfix.com/news/why-you-shouldnt-use-whatsapp-for-business 13/12/2023, 22:54 - Chris Morgan: Brendan. Tell me about Beekeeper. Your articles are for Corp problems a group Our size doesn’t suffer the problems described. That said Beekeeper may provide an alternative. 14/12/2023, 07:12 - Jane Thomas (Havards): Hi all - my sister has got her certificate but made out to ‘Mr Sarah Williams’ - any chance of replacing it???? 14/12/2023, 08:37 - Brendan Blake: Jane - shares originally purchased for a Mr David..... ? Then reallocated to Sarah at your request, but we failed to change the title, sorry. Should it be Mrs Sarah Williams? I can re-issue the electronic share certificate. (Printed certificate is done, and can't be changed - unless we write the whole thing out by hand on a blank.) I realised this sort of situation would arise and have modified our share management system to be able to reissue electronic certificates. 14/12/2023, 08:38 - Jane Thomas (Havards): Yes that’s the one . Should be Mrs Sarah Williams. Ok thanks 14/12/2023, 08:44 - Brendan Blake: Sent! 14/12/2023, 08:48 - Jane Thomas (Havards): You are a superstar and an asset! Thanks 14/12/2023, 09:01 - Brendan Blake: Sam has just agreed to send the newsletter out, I must have been persuasive! BUT.. URGENT.. there is no Welsh Translation on the newsletter copy I have been sent. Can this be done ASAP. With Ros checking as usual. I will get that up on the website today if it gets done. 14/12/2023, 09:02 - Brendan Blake: I am being asked what the shop opening hours are over the Christmas/New year period. I will also put that up on the website if someone could tell me - thanks. 14/12/2023, 09:05 - Brendan Blake: Are the certificates now at the shop ready for collection? Investors are sending queries to the share administration email - which I seem to be the only person monitoring at present as Philly is away. 14/12/2023, 09:12 - Hugh McCormack: That's v good news Brendan......thanks for your persuasive diplomacy! Re translation, I was operating to original instructions but that must have been for a WordPress version. I'm in London today for F's birthday and won't be back til late. Soooo ......it'll have to be tomorrow a.m. for a translation unless someone can help? Hugh On A Train 14/12/2023, 09:32 - Brendan Blake: Chris - can you handle the translation and getting Ros to check - thanks. 14/12/2023, 13:07 - Chris Morgan: Will do 14/12/2023, 13:08 - Chris Morgan: Share certificates update; all Posted and a box in the back office of share certificates for Locals to collect. It will be there till the 10 Jan and then posted 14/12/2023, 13:15 - Jessica: Good Job you lot!! 14/12/2023, 13:52 - Brendan Blake: 👍 14/12/2023, 16:15 - John Harries: Hi Chris With regard to meeting time my preference is C. 14/12/2023, 16:48 - Jessica: I am easy and happy to fit with the majority. But we should accommodate all members of the board and committee as far as humanly possible 15/12/2023, 00:06 - Chris Morgan: Advisory Committee meetings: that didn’t work there is no consensus or even popular result. So we look at it from the other end. I’ll send you individually a simple spreadsheet that covers a five week period. I ask that you mark up ONLY days and times that you CAN’T make. Please complete it ASAP and return it to me. 15/12/2023, 00:11 - Brendan Blake: It might be worth just reading Ros' email before starting this off again. 15/12/2023, 00:14 - Chris Morgan: Done that but there is others who now can’t make Mondays 15/12/2023, 14:16 - Jane Thomas (Havards): 15/12/2023, 15:28 - Brendan Blake: Opening times have been updated, and Jane's poster is up on the website with a link on the right of the words "Christmas/New Year Opening. 15/12/2023, 22:49 - Chris Morgan: Ta 16/12/2023, 12:05 - Brendan Blake: The Christmas Newsletter was published yesterday. You won't all have the email with the link, as we have to keep below 500 address for mailchimp, so 16/12/2023, 12:08 - Brendan Blake: so you can find it here: https://siophavards.cymru/newsletters/newsletter-22-231214.htm Teresa spotted we gave profuse thanks to Clare and Su (under staff..) but did not thanks Betty or Vic, so I just added a few words thanking them. Please send improvements and correction. This is a "New way" to handle newsletters. The newsletter is now always read on the website, so it can be "responsive" - ie adapts to the width of the device that is used to read it. You will find it looks much better on a phone. 16/12/2023, 12:21 - Jane Thomas (Havards): Looks great! - but we ought to be clear in future our youth workers are paid staff, not volunteers. Paid according to their age I think, is that correct Chris? 16/12/2023, 12:25 - Jane Thomas (Havards): Really good newsletter, hats off to Betty for the great shop windows she has done this year, they are brilliant! - alongside everything else as well. 16/12/2023, 12:35 - Brendan Blake: Whoops - spotted in the whatsapp image that I didn't change the title tag in the template used. https://siophavards.cymru/newsletters/newsletter-22-231214.htm 16/12/2023, 13:04 - Jessica: So good!! Excellent work Hugh and Brendan and Ros 18/12/2023, 14:14 - +44 7530 790044: The Christmas Hamper raffle draw has taken place and I can confirm that £229 was raised for the Clwb Ieuenctid Tydraeth/Newport Youth Club. The winners will be announced shortly. Thank you to everyone who donated and bought tickets, your support is greatly appreciated. Diolch yn fawr iawn pawb! 18/12/2023, 14:21 - Hugh McCormack: Great stuff! 18/12/2023, 15:09 - Chris Morgan: Well done Emma - from the free donations from shop including Tesco (never knowing given) to organising the license to sell raffle tickets over time and the sale of such. A shining example of AC support and innovation. Thank you 18/12/2023, 15:39 - Hugh McCormack: Hear, hear 👏 18/12/2023, 15:47 - Jessica: Seconded!!! 18/12/2023, 15:47 - Jessica: Congratulations Emma!! 18/12/2023, 15:52 - Brendan Blake: Very well done! 18/12/2023, 17:59 - Jane Thomas (Havards): Well done Emma - am pleased the other shops got involved too! Hope the youth club can put the money to good use. We ought to have a few ideas like this up our sleeve and plan in advance slightly to be able to make the most of them. A summer raffle maybe? 18/12/2023, 18:12 - +44 7530 790044: The licence lasts until this time next year and is only £20 to renew. So we can hold many more raffles during the year. It's a great opportunity to start making contacts in the community for organisations that need a funding boost, before Havards starts paying out. 21/12/2023, 21:21 - Chris Morgan: Make your vote count. Re: The alternative view to reach a consensus on Advisory committee meetings - please complete attached form I’ve had a number of responses back. Thanks to those who have responded. To those yet to RSVP please do that asap. Diolch. Chris 21/12/2023, 21:37 - Cris Tomos: Will do Chris! Sorry for the late reply! Also here's a simple newsletter I sent out earlier for Tafarn Crymych Arms. Nadolig Llawen - Cris https://mailchi.mp/5f0e49a700cd/prynu-crymych-arms-purchase-of-crymych-arms-9350454 22/12/2023, 09:27 - Jessica: Looks fabulous Cris congratulations- and you got your share certificates out MUCH quicker than we did!! 😂🤣😂 22/12/2023, 11:35 - Brendan Blake: Well done Cris and all. I was interested to see you managed to get Tax relief via EIS. Must pay a visit! 24/12/2023, 15:30 - Chris Morgan: Of course he did. 24/12/2023, 15:30 - Chris Morgan: 24/12/2023, 15:31 - Hugh McCormack: 👍 24/12/2023, 19:01 - John Harries: Nadolig Llawen to everyone! JohnH 27/12/2023, 09:28 - Cris Tomos: 27/12/2023, 10:11 - Hugh McCormack: Excellent! The best Xmas card this year. 27/12/2023, 10:17 - Jane Thomas (Havards): Love this! Only just watched! 28/12/2023, 11:31 - Chris Morgan: For those who returned the survey form and or made their preference known thank you. As the invite noted those who chose not make a return it was assumed that anytime of the week after 17:30 was fine for you. The news is that most Monday's are busy for many of us. Tuesday's aren't much better. For those at that recent Christmas gathering you'll know that your directors have been looking at the projects and work that, with the COF money secured can and need to be progressed promptly in 2023. This coming year will see the formation of a number of sub-committees to progress projects with a level of governance and reporting. With that in mind the second Wednesday of the month is offered as the most appropriate evening for the Advisory Committee at 6pm. For those also serving on sub-committees that then provides a slot on any Thursday of the month after 5:30pm and excluding the second Wednesday of the month an alternative evening of Wednesday from 6pm, to meet up to twice a month or more frequently if the project requires it. There could be three or four sub-committees operating at the same time, hence the need to have greater flexibility of meeting options if some end up on more than one committee. So the pattern of meetings are: Advisory board, once a month on 2nd Wednesday at 6pm A Sub-committee may chose to meet up to twice a month either on Thursdays or available Wednesdays We'll trial this for three months and then review at April's Advisory Committee meeting. Best regards, Christopher Morgan Secretary, SHGT Community Benefit Society Ltd Website https://siophavards.cymu 01/01/2024, 11:46 - Chris Morgan: May 2024 bring all the wishes and promises you’d hoped for, may the memories of the past be, on reflection joyously and warm, may old friends and new share time together and be thankful of that company. Happy New Year. 01/01/2024, 12:07 - Cris Tomos: Blwyddyn Newydd Dda / Happy New Year - to the Havards Heroes!❤🌟🕯1🕯2🕯3🕯4🌟😄 01/01/2024, 12:45 - Jane Thomas (Havards): Lovely message Chris - happy 2024 to all! 01/01/2024, 12:45 - Jessica: Blwyddyn Newydd Dda Cris 01/01/2024, 12:45 - Jessica: Lovely Chris 01/01/2024, 15:15 - Clive Hooper: Chris Thankyou so much and a happy new year to everyone in Havards 09/01/2024, 03:45 - Chris Morgan: Just 24hrs till our 1st Advisory Committee meeting of 2024 on Wednesday. Calling for agenda items for discussion. 09/01/2024, 11:12 - Brendan Blake: IT, website and social media. I am concerned Clover is not fit for the purpose of your long term website plans. In fact, I continue to be concerned we have the wrong epos system. Website: I propose to migrate the website to Wordpress in the next month, so anyone can update it and so it can support sales as well as investors. We should delay your advanced plans until we have an Epos system that will support more advanced features. Also we can't do click/collect unless stock records accurate - they are not. We have made no progress on social media - we need a volunteer who will pick this up. Social media posts can also be displayed on a wordpress website, so I propose we do this. We need someone who is a good designer to assist with improving the look and feel of the website - can Jessica assist? 09/01/2024, 11:16 - Jane Thomas (Havards): Can you remind me of time please and send link Chris? 09/01/2024, 11:44 - Brendan Blake: Another topic is the newsletter. What did people think of the new format? I thought the content was great, by the way - good job Hugh and others. But how often do we now send newsletters? 09/01/2024, 21:32 - Chris Morgan: New Zoom link for 2024Q1 Join Zoom Meeting https://us02web.zoom.us/j/86960797221?pwd=a1Z0dDNRZmwwYmo4WmZoODdHQkd2QT09 Meeting ID: 869 6079 7221 Passcode: 719097 09/01/2024, 21:32 - Chris Morgan: Agenda items for 10th January 2024 18:00 Advisory Committee PLEASE NOTE THE NEW ZOOM LINK!! Apologises. Approve previous meeting minutes. Finance report. Projects, activity for 2024. formation of subcommittees to progress and make progress on topics/activities. Topics/activity for consideration, terms of reference and initiation of sub-committees Existing subcommittee reports: The "Flat subcommittee" report and way forward. Next generation website - update. Epos Building update Operational awareness and updates: Shop assistant contracts. Smart stock level/ordering. What's the objective, how does it work, why do we need to do it. Update on Key-cutting. Monthly newsletter - news and topics for inclusion in the next publication. Plunkett activity and availability to join sessions in January/February 2024 AOB 10/01/2024, 09:15 - Jane Thomas (Havards): What time please? 10/01/2024, 09:22 - Jessica: Sorry to be late to the list - I need a decision on the blackboards. Do we want them or not? We have to buy a whole sheet of tri-accoya anyway so little cost to add the blackboards. 10/01/2024, 09:23 - Jane Thomas (Havards): Yes to blackboards for me 10/01/2024, 09:40 - Chris Morgan: 18:00. 10/01/2024, 09:43 - Jane Thomas (Havards): Thanks but I have seen the email now. 10/01/2024, 10:27 - +44 7837 663740: What is the cost as I have not seen any quotes? 10/01/2024, 10:30 - +44 7837 663740: Apologies for this evening but had a prior diary commitment before the advisory committee date was made known 10/01/2024, 10:35 - Jessica: I need a decision before I can get quotes as it makes a difference. A lot of waste in a £200 special board otherwise. 10/01/2024, 10:36 - Jessica: Once there is a decision in principle I can come back with full costs 10/01/2024, 11:47 - Chris Morgan: Hi Jessica - I'm sure we can find time this evening to address and make a decission 10/01/2024, 11:49 - Chris Morgan: revised agenda to include blackboards 10/01/2024, 11:49 - Chris Morgan: Agenda items for 10th January 2024 18:00 Advisory Committee  PLEASE NOTE THE NEW ZOOM LINK!! Apologises. Approve previous meeting minutes.  Finance report. Projects, activity for 2024. formation of subcommittees to progress and make progress on topics/activities. Topics/activity for consideration, terms of reference and initiation of sub-committees Existing subcommittee reports: The "Flat subcommittee" report and way forward. Next generation website - update. Epos Building update Blackboards - decision sought.  Operational awareness and updates: Shop assistant contracts. Smart stock level/ordering. What's the objective, how does it work, why do we need to do it. Update on Key-cutting. Monthly newsletter - news and topics for inclusion in the next publication. Plunkett activity and availability to join sessions in January/February 2024 AOB 10/01/2024, 14:46 - Hugh McCormack: Hi Chris/all, if we can add a couple of things under Newsletter: 1) Brendan's point about new format and where we are now with the transition 2) analysing the non openers - from my POV and experience, large or small datasets are equally productive. Our members are key to our existence and are a v unique group; if50% aren't opening the link, we need to gain an understanding. I can explain. Thanks Hugh 10/01/2024, 16:08 - Cris Tomos: Shwmae bawb, thanks for all the hard work on the plans for the shop and newsletter. I have a film crew down this evening for 6.30pm in Crymych - I will aim to join you for 6pm on Zoom but then will have to dash off. Sorry that things are clashing. The film crew from Heno Programme came to Tydrath when we started looking at the purchase of Siop Havards in June 2021! See this link for the film at that time. https://www.facebook.com/profile/100062419702816/search/?q=Siop%20Havards I am sure they would be interested in coming back to see the shop 3 years on - possibly in June 2024!? Do you wish for me to propose that they come back to film? Diolch Cris 10/01/2024, 16:16 - +44 7530 790044: I think that would be a great idea Cris! We could also say that we're still accepting new shareholders, as we'll be needing extra input for the building project. Pob lwc heno gyda Heno! 😊 18/01/2024, 08:17 - Cris Tomos: 18/01/2024, 08:22 - +44 7530 790044: 18/01/2024, 13:25 - Chris Morgan: We managed to open the shop today as Clare made it into Town. Betty has tried to get in but is now stranded at Fishguard lower town with hills either side and police closing the road till the gritter lorry returns. We are planning to close a very quiet shop at 14:00 today whilst it's still daylight for Clare to get home safely 18/01/2024, 13:41 - Jessica: Sensible - it’s mayhem out there. Well done Clare for showing up 18/01/2024, 16:04 - Brendan Blake: 👍👍 19/01/2024, 09:00 - Chris Morgan: We’re unable to open the shop this morning as all the duty staff can’t get in. If you have a key and live locally you’re welcome to open up and run the shop for a while. Do let either Betty or I know if you’re able to do this - Thanks. 19/01/2024, 10:22 - Chris Morgan: Shop will be open soon. Betty had James driver her in and Sue H is coming in as well. 23/01/2024, 17:39 - Jane Thomas (Havards): This message was deleted 05/02/2024, 11:59 - Jessica removed John Harries 05/02/2024, 11:58 - Chris Morgan: Hi all, Just a reminder that the next meeting of the advisory committee is Wednesday 14th Feb at 18:00. Sub-committees: If you've not yet reviewed and confirmed membership where listed or put your name against the various sub-committee memberships you wish to support, please do that prior to the meeting, even if you choose not to participate in any of the sub-committee works reply to ensure the file is correct. Last call for any suggestions for the agenda will close on Tuesday, 13th at 16:00. Agenda so far: Apologies. Adoption of the minutes Sub-committee membership: Review of sub-committee membership and any shortages of resource. Source of support for sub-committees if found to be under staffed Sub-committee and operational reports: Finance Building works Operational update ePOS and website Back-office admin, VC and Saturday cover Stock take - help needed this February Newsletter AOB Zoom details: Chris Morgan is inviting you to a scheduled Zoom meeting. Topic: Havards Advisory Committee monthly meeting Time: Feb 14, 2024 06:00 PM London Every month on the Second Wed, until May 8, 2024, 4 occurrence(s) Feb 14, 2024 06:00 PM Mar 13, 2024 06:00 PM Apr 10, 2024 06:00 PM May 8, 2024 06:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us02web.zoom.us/meeting/tZIkcemvpzwoGNVG08HCVKab6Dw-C1TASKmT/ics?icsToken=98tyKuGupz0qHd2SshuGRpwAHY_oc-3xmGZBjY1ru0-9KwNlSQL0YMZVf5EuJPnj Join Zoom Meeting https://us02web.zoom.us/j/86960797221?pwd=a1Z0dDNRZmwwYmo4WmZoODdHQkd2QT09 Meeting ID: 869 6079 7221 Passcode: 719097 23/02/2024, 18:06 - Chris Morgan: Hi all - a priority topic at the last Advisory Board meeting and Clive's Directors update is the replacement of the CloverUK ePos system. This is a quick update on progress given the pace it is now working at and an opportunity to see 1st hand the walk through the candidate we have as a replacement and enhancement. The next action is a directors catch-up on Saturday evening to give a go/no-go to the purchase, so if you have any thoughts respond to me asap please. Brendan from the advisory committee was in for most of the presentation shown in the following Zoom recording. 23/02/2024, 18:06 - Chris Morgan: https://us02web.zoom.us/rec/share/J-XT8DKd3Kmzx1Sq9p2637xJOObQmAx7YTT6KtcCkvL_JEHvOY4K6D828Vzl_nwa.ZzTJYrtIF53XtKoq Passcode:6b#DQ^2H 23/02/2024, 18:31 - Hugh McCormack: Thanks Chris 24/02/2024, 02:07 - Jessica: The system sounds very good and capable of solving many of our problems. A couple of questions: - how can we manage the creation of a more informative set of product categories for the new system? Does this information come through with supplier data? - ⁠second point - watching the recording I was reminded of the small company which supplied our first mail order system - very bespoke and powerful but ultimately carrying some risk as a smaller private company. Wonder what protections you’ve considered against supplier failure? 24/02/2024, 08:26 - Chris Morgan: Hi Jessica. The system has the ability to both adopt rich data sets from suppliers ( some 450 today) the top level do that on a daily basis with both financial and descriptions some include photos of the products which can be displayed on the till. Along with that data an item can be categorised into various headings or categories that we define irrespective of supplier. To your second point. The company has been trading and providing this system which is focused on the support of hardware stores for the past 30 years. They have a succession plan in place for key directors bringing staff through the ranks and they have provided fincial accounts for the past three years which look sound and without any major loans or debts. We will own the hardware and pay a one off software licence so should they disappear we are licensed to continue our use, there remains the need for a support partner. With over 650 customers some much larger than us it’s likely a company would offer these services. The system is built on standard software systems, languages and databases so not impossible to find Independant help should that occur. This isn’t a static company their next expansion is towards the plumbing merchants and suppliers which builds on the existing need of hardware stores but with greater focus on supplier back end integration which will also benefit us as it offers a great range of potential supplier options. Hope this answers your questions. 24/02/2024, 08:34 - Jessica: Thank you 24/02/2024, 08:35 - Jessica: I’d appreciate a chat at some point s point about the approach to categories. It’s something we’ve not yet had the benefit of and important to get this right from the start 24/02/2024, 08:47 - Brendan Blake: While I was impressed with what I have seen so far, this is a complex system, and each time we asked for a report, it took several menus to go through to get a textual result. How many senior people at users have we talked to? Indeed, how many users in total have we talked to? Independent feedback is one of the best sources of how challenging implementation and use will be. Are there any competitors, and have we evaluated them? The graphical sales reports which you get with Clover seem to be missing. I would counsel against rushing into a decision on this until all questions are answered. 24/02/2024, 09:02 - Chris Morgan: Hi Jessica. Yes please. A discussion on categories and how that is represented at the till for the volunteers to have an intuitive till to use is just one are this impacts. Then financial performance reporting by category and restock etc. 24/02/2024, 09:12 - Jessica: I agree we should compare systems 24/02/2024, 09:14 - Chris Morgan: We certainly saw an extensive range of reports to choose from and the criteria you asked for took a moment to consider which report would offer the best representation of that data. Yes limited graphic representation of the data. since our financial statement of truth is Xero and there’s a tight integration and data flow to Xero and Xero does have the graphics you sought it’s OK to have that data shown there. Creating standard reports with graphics given the data is already available isn’t a huge effort. Reference calls. - in process. You know we’ve already visited the store at Tenby with a user who stands in for the manager for the past 3 years. You have offered to visit a London user and we have one, two other calls planned to get a broad range of experience references. Competitors. There are no other suppliers that have integrated to the range of suppliers that RBA have achieved. Nor any that have focused on just the needs of hardware stores. There is a limit to just how many options we can consider given the resources we have. 24/02/2024, 09:18 - Jessica: Did you pick those references yourself or were they suggested by the company? Prudent to get one they haven’t suggested to you. If you have a full list of their users easy to do this and have a quick chat as a backup. 24/02/2024, 09:23 - Brendan Blake: Chris, yesterday you wrote you were hoping for a go/no go decision today. Hence my advice to do a little more thinking first! 24/02/2024, 09:23 - Brendan Blake: Excellent points by Jessica to look into. 24/02/2024, 09:26 - Chris Morgan: Yes indeed but that would be to focus on this option and complete the due diligence and calls. We have a time line that is governed by the end of the winter period and the start of higher levels of trade we also need to have accurate figures to report our position at the end of the year. So yes at pace but not rushed. 24/02/2024, 09:30 - Chris Morgan: All your points and reflections are noted and helpful to see that in the main they have already been incorporated into the selection process. We will never find the perfect solution getting an 80% fit is good as we discussed and provided the stock ordering, stock in, stock audit/take is a close match to our need these are the priority areas that have caused considerable stress, expended time and cause inaccuracy in stock reporting including pricing information. 24/02/2024, 09:31 - Chris Morgan: And till use. Let’s not forget the volunteers 24/02/2024, 09:31 - Chris Morgan: 😅 24/02/2024, 09:32 - Jessica: It did sound good Chris - these are minor points to make sure we’re doing all we can. 24/02/2024, 09:33 - Chris Morgan: 😁 24/02/2024, 09:37 - Chris Morgan: I’m off bell ringing. If anyone have further thoughts please call to discuss. Ta. Cm 24/02/2024, 09:37 - Chris Morgan: After 13:00 24/02/2024, 09:37 - Brendan Blake: Yes, I noted that Betty seemed to think the features she needed were present. I have spent time searching the web for competitors and didn't come up with anything. I was also unable to find any relevant discussion. I believe Jane is in a discussion group, is there any independent advice in that? 24/02/2024, 10:05 - Jane Thomas (Havards): Hi - I am working through the video of the call at the moment. I think it would be good to see another system working to get a true knowledge of the benefits/drawbacks of this system eg: the corsham, Wiltshire shop I went to, or any other place that looks like it’s operating at a level we would like to be. - just to cement our belief in this one, or just accept it is what we want. Will let you know my full thoughts once I get to the end of video! 24/02/2024, 10:06 - Jane Thomas (Havards): I’m actually going to call Dan at corsham and ask him now what they use. 24/02/2024, 10:13 - Jane Thomas (Havards): Brendan would you like to have a look online at the system they use to compare as much as you are able to? It is LBS epos.co.uk - Linden business systems . I can look later today 24/02/2024, 10:50 - Hugh McCormack: Just to say, the bell ringing sounds great this a.m. 24/02/2024, 11:31 - Jane Thomas (Havards): Any way young broadcast the bell ringing so we can listen in Dinas?? 24/02/2024, 13:23 - Jane Thomas (Havards): Have sent email with my thoughts on the till system zoom. 24/02/2024, 13:23 - Jane Thomas (Havards): Too much type for what’s app. 24/02/2024, 16:27 - Hugh McCormack: Our carpet measurer-upper today also said he knows someone called Chris who rings bells. Reckon just 3 degrees of separation in this instance. Can explain. 24/02/2024, 16:31 - +44 7530 790044: Which carpet shop is he from, Hugh? 24/02/2024, 16:56 - Hugh McCormack: Meadows in Withybush 24/02/2024, 16:57 - +44 7530 790044: Was it Rhys? 24/02/2024, 16:57 - Hugh McCormack: Yup! 24/02/2024, 16:58 - +44 7530 790044: He's my step-dad or Man-mum, as I call him! 🤣 24/02/2024, 16:59 - Hugh McCormack: So he told us...... it's good to have corroboration! 24/02/2024, 18:06 - Chris Morgan: Can't be anyone else and yes he an his fiancé are friends of Lesley and I 12/03/2024, 11:04 - Hugh McCormack: Morning all, could we just confirm when the next Adv Committee meeting is? Got a sneaking suspicion it cld be tomorrow.... 12/03/2024, 11:16 - Jessica: Me too! 12/03/2024, 11:23 - Chris Morgan: Strange you should ask I was pickup up the phone to remind everyone of meetings this and next week. 12/03/2024, 11:26 - Jessica: What’s next week? I have tomorrow down 12/03/2024, 11:32 - Chris Morgan: This week: the usual monthly meeting of the Havards Advisory committee on the second Wednesday of the month at 18:00. Weekly Thursday Directors meeting ideally in person at 09:00. Next week. Thursday 21st will be busy. Directors meeting at 09:00 suggest this week we meet at Havards. Volunteer and staff training for everyone on the new system after lunch. The training will cover use of the till, use of the mobile scanner and process for goods in and stock taking. Simon, Steve will be coming a few weeks after to address any teething problems and more in depth training on reports and financial data. The zoom call details are as before but for your convenience I’ll send it out again with a proposed agenda. If you have any agenda items then forward asap please. We are attempting to keep to the hour length of meeting so last minute or AOB business may get deferred to the next meeting so get in early and in the main agenda items. 12/03/2024, 11:38 - +44 7837 663740: Apologies but may struggle to make Advisory Board meeting as driving up to Manchester on Wednesday evening for my mother in laws funeral on Thursday 12/03/2024, 12:59 - Chris Morgan: Chris Morgan is inviting you to a scheduled Zoom meeting. Topic: Havards Advisory Committee monthly meeting Time: Mar 13, 2024 06:00 PM London Every month on the Second Wed, until May 8, 2024, 3 occurrence(s) Mar 13, 2024 06:00 PM Apr 10, 2024 06:00 PM May 8, 2024 06:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us02web.zoom.us/meeting/tZIkcemvpzwoGNVG08HCVKab6Dw-C1TASKmT/ics?icsToken=98tyKuGupz0qHd2SshuGRpwAHY_oc-3xmGZBjY1ru0-9KwNlSQL0YMZVf5EuJPnj Join Zoom Meeting https://us02web.zoom.us/j/86960797221?pwd=a1Z0dDNRZmwwYmo4WmZoODdHQkd2QT09 Meeting ID: 869 6079 7221 Passcode: 719097 13/03/2024, 11:35 - Chris Morgan: Hi All, Advisory Committee meeting this evening promptly starting at 18:00 for one hour. (Zoom link is the same as before, reminder at the bottom of this email) Agenda: Apologies. Adoption of the minutes Sub-committee and operational reports: ePOS and website Reminder of RBA training session 21st March pm. Operational update (contracts, staff etc.) Building works Newsletter Sub-committee membership: Plan to source support for sub-committees. The role of the Advisory Committee in today's operational mode. Community interaction and support: Whole food shop Bethlehem Chapel AOB 13/03/2024, 11:35 - Chris Morgan: Topic: Havards Advisory Committee monthly meeting Time: This is a recurring meeting Meet 13th March 2024 18:00 to 19:00 Join Zoom Meeting https://us02web.zoom.us/j/86960797221?pwd=a1Z0dDNRZmwwYmo4WmZoODdHQkd2QT09 Meeting ID: 869 6079 7221 Passcode: 719097 10/04/2024, 12:09 - Hugh McCormack: Shwmae bawb! Are we meeting tonite? I ask cos it's the 2nd Wed in the month and it'll be a wee bit of a challenge to join from Ivy Cottage due to carpet laying. But not impossible. Cheers Hugh 10/04/2024, 15:51 - Jane Thomas (Havards): Hi - can we confirm this please also with the time Chris? Is it 5.30 until 7? 10/04/2024, 17:05 - Hugh McCormack: Or even 18.00 to 19.00? 10/04/2024, 17:06 - Jane Thomas (Havards): It looks from the previous email it was 6-7 so I’ll assume it’s that unless I hear otherwise. 10/04/2024, 17:06 - Hugh McCormack: OK 👍 10/04/2024, 17:43 - +44 7837 663740: Sorry but had to go to Manchester for work and will be in meetings until 7.00 10/04/2024, 18:04 - Jane Thomas (Havards): I have clicked on the zoom link from last meeting but no one else on. If it’s going ahead can someone let me know please? Cheers! 10/04/2024, 18:05 - Hugh McCormack: Im trying to get on as well....... but is anyone else? 10/04/2024, 18:05 - Jane Thomas (Havards): No one else on the link 10/04/2024, 18:08 - Hugh McCormack: Hmmm. 2nd Wed of month too Mysterious 10/04/2024, 18:08 - Jane Thomas (Havards): Strange! 10/04/2024, 18:08 - Jane Thomas (Havards): Mary Celeste 10/04/2024, 18:10 - Hugh McCormack: Well we cld have a meeting just the two of us to catch up! I'm hanging on for a few more mins 10/04/2024, 18:10 - Hugh McCormack: Just sitting looking at myself is a tad boring 10/04/2024, 18:12 - Jane Thomas (Havards): I’m giving up and will just keep an eye on messages for alerts. I can only assume we have missed something! 10/04/2024, 18:14 - Brendan Blake: I spoke to Chris earlier, as I am on holiday with friends in Margate, so couldn't attend. He said he would cancel this month. 10/04/2024, 18:14 - Hugh McCormack: Nothing missed as far as I can see. Frances spoke with Chris this lunchtime on other matters and as far as I understood he was talking about our meeting taking place 10/04/2024, 18:15 - Jane Thomas (Havards): Thanks for letting us know Brendan, happy holidays! 10/04/2024, 18:16 - Hugh McCormack: Right ✅ Just wish I'd known cos I've hung around waiting for this whilst F and our son went over to Parrog. Harrumph. 10/04/2024, 18:17 - Hugh McCormack: Enjoy Margate...... never been, but on the list..... 10/04/2024, 18:21 - Chris Morgan: Sorry. No meeting tonight. Tech problems and 3 persons away 07/05/2024, 18:00 - Hugh McCormack: Shwmae bawb! It's the 2nd Wed of the month tomorrow and that shld mean the Committee meets virtually for an hour and a bit. As we didn't have one last month I'd suggest It's probably a good moment to update each other. My challenge is that we're racing back to Nottm to be there in time to switch on the hone gizmos so I can hear and see you all. I'm also starting the process of the next Newsletter and will circulate a list of suggested topics. (There won't be any surprises) Cheers Hugh (currently in Nevern) 07/05/2024, 18:07 - Chris Morgan: Agenda for tomorrow evening thus far Apologies Working party updates Building EPos. Finance Community activity Newsletter AC membership. AOB 07/05/2024, 18:12 - Chris Morgan: https://us02web.zoom.us/j/81018210835?pwd=TElsZ2w5L1dTWG53NmJZQUdlbFdnUT09 07/05/2024, 18:12 - Chris Morgan: 18:00 tomorrow Wednesday 07/05/2024, 21:05 - Brendan Blake: Agenda: What about the date of the AGM? Last year's AGM was on 22nd May. 07/05/2024, 22:08 - Chris Morgan: Hi Brendan the AGM should happen within 6 months of the end of the financial year. We had the last AGM shortly after the year end last year since we had been trading since Nov the previous year ie 16 1/2 months. This year given all the changes to IT systems and stock controls and change of treasurer and prehaps most importantly to hold it at a time when the maximum number of shareholders can attend there is a thought of holding it a week before the boat club AGM in August. What do you think to that idea? 07/05/2024, 22:25 - +44 7837 663740: May is unlikely as the final accounts have only just gone to the auditors 08/05/2024, 10:21 - Brendan Blake: Thanks Chris and Simon - sounds a good plan. Just wanted to be sure what we were doing. If just before the boat club AGM I can probably be there in person! 08/05/2024, 17:27 - Hugh McCormack: Hi...... from the M1. It's going to be nip and tuck that I make it at the start. But I will be there! 08/05/2024, 18:07 - Chris Morgan: https://us02web.zoom.us/j/86960797221?pwd=a1Z0dDNRZmwwYmo4WmZoODdHQkd2QT09 16/05/2024, 10:21 - Hugh McCormack: Morning all, just wanted to check that you each received an email from me yesterday with copy of draft Newsletter? Thanks. (Google is a*sing around with storage at moment and telling me I'll have no ability to send emails unless I buy storage or cull. The latter is in going( 16/05/2024, 12:18 - Jane Thomas (Havards): Did you get my reply this morning Hugh? I got your email 16/05/2024, 12:21 - Hugh McCormack: Yes, thanks Jane 😊 ...... Will be editing later when but rains 🌧..... 17/05/2024, 22:56 - Brendan Blake: Hi Hugh, yes, my copy arrived fine. 18/05/2024, 09:06 - Hugh McCormack: Morning! You shld have V2 by now too. Sent last night. That's the one to work with. Thanks for your help. I've not been in touch with Ros at a really; have you spoken with her? 01/06/2024, 09:44 - Chris Morgan: https://www.gofundme.com/f/family-home-up-in-flames-help-us-rebuild-it There is in our community a young family that needs our prayers, help and support having seen their home destroyed by fire last weekend and with it all their worldly possessions. Tragically it also took their young puppy. The above link is for a restoration fund to help with their immediate needs, the question I have for you is. What can Havards do to support this family at a time of need? Suggestions please. 01/06/2024, 10:36 - Cris Tomos: Possibly having Siop Havards as a drop off point for any items they need now as a family - best to ask them for a list of what items they need right now as last year when there was a fire in Crosswell the family had too many items that they did not need - so best to have a list. Also people who cannot donate online can donate into a collection box at Siop Havards. The other option of course is to offer the flat for temporary use? BUT am not sure how ready that is? 01/06/2024, 10:38 - Jane Thomas (Havards): Drop off point is a good idea and regular drops to the family from Havards so it doesn’t build up too much with us at Havards. I am happy to taxi stuff when needed 01/06/2024, 10:41 - Cris Tomos: We could send the story of the plight of the family to some of Havards main suppliers and and if they would wish to donate or help. The other option is a note to all shareholders to explain the plight of the local family. Are any of the family members shareholders? One big Siop Havards Family/Community! 01/06/2024, 10:42 - +44 7837 663740: Support the idea of a list and using Havards to drop-off providing it has Betty’s support as we cannot afford to disrupt the day-to-day work of the shop. Suggest offering the flat as a temporary residence has many difficulties - best not to pursue 01/06/2024, 10:42 - Jane Thomas (Havards): Agree about the flat Simon 12/06/2024, 17:51 - Brendan Blake: Is there an advisory committee call today? I sent one agenda suggestion to Chris, but haven't seen an agenda nor a reminder 12/06/2024, 17:53 - Chris Morgan: Hi all. Clive is unavailable and others are travelling so deferred for 2 weeks. Sorry for the late notice. Cm 12/06/2024, 17:57 - Jane Thomas (Havards): Ok thanks! 12/06/2024, 18:32 - Hugh McCormack: OK doke.... that's good for me as we're currently cycling/walking around Haltwhistle and Hadrian's Wall. See you all in 2 weeks. 12/06/2024, 18:38 - Jane Thomas (Havards): I will have to send my apologies for 2 weeks time as family here 25/06/2024, 10:35 - Chris Morgan: Hi All. Clive and I were running through the agenda for tomorrows advisory meeting and thought it a good ideal to meet in person and many will be here in Pembrokeshire. The thought is the Castle pub at 18:00. RSVP. 25/06/2024, 10:41 - +44 7837 663740: Sorry but unable to attend as will be travelling back from meetings in London 25/06/2024, 11:02 - Brendan Blake: I'll be there! 25/06/2024, 11:07 - Jane Thomas (Havards): So sorry I can’t be there 25/06/2024, 11:07 - Jane Thomas (Havards): Have fun all! X 25/06/2024, 11:51 - +44 7837 663740: Room available for 15 Aug for AGM at Boat Club 25/06/2024, 12:06 - Hugh McCormack: I'm around - see you there. (Liked your use of my home town's vernacular Chris - us Bristolians always talk about good "ideals" - i.e. we always stick an L on if the word ends in a vowel. As in: how are your begonials this year?) 26/06/2024, 18:12 - +44 7837 663740 updated the message timer. New messages will disappear from this chat 90 days after they're sent, except when kept. 26/06/2024, 18:03 - Chris Morgan: https://us02web.zoom.us/j/85947344646?pwd=aEFiVlpzaXpHYWN2cW9GeGpPVDNSQT09 26/06/2024, 18:04 - Chris Morgan: for those unable to enjoy a pint on Clive 21/01/2025, 20:00 - Jane Thomas (Havards) removed you